ONR PRINTERS

MFD Lease and Service (Dept. 53)

LIMITED SOURCES JUSTIFICATION (UNDER SAT)
Pursuant to FAR 8.401(b) and GSAR deviation 538.7104-3(a).

1. Identification of the Agency and Contracting Activity:

• Requiring Activity: Office of Naval Research / CIO Code 53
• Contracting Activity: ONR 02 Contracts

2. Nature and/or Description of the Action Being Approved:
This is a request to restrict competition for the issuance of a delivery/task order against a General Services Administration (GSA) Federal Supply Schedule (FSS) contract.

• Proposed Contractor: CTI - Cartridge Technologies, LLC; (Prior DLA Task Order: SP7000-21-F-0269 / RA 21-0152)

3. Description of the Supplies/Services Required to Meet the Agency’s Needs:

• Description: Procurement covers the lease and service of 45 MFDs located throughout ONR. DLA waiver dtd April 2, 2026 authorizes a one-time exception to the DoD single Manager DoD Document Services policy to utilize non-DLA contracting resources to retain use of their preexisting leased MFDs that were not renewed as of April 1, 2026. This 60-day  action covers the remaining service gap while the new long-term competitive contract is finalized and awarded.
• Estimated Dollar Value: $23,366.52
• Period of Performance / Delivery Date: 9/1/26 - 10/31/26

4. The Authority and Supporting Rationale:
 

• [ X ] (A) Urgent and Compelling Need: An urgent and compelling need exists, and following the procedures would result in unacceptable delays.
  (Rationale: As detailed in Section 5, allowing the current lease to lapse while attempting to compete a 60-day requirement would result in the immediate removal of all 45 MFDs. The time required for a new vendor to deliver, install, and configure replacement equipment would cause unacceptable delays and a critical disruption to ONR's continuity of operations.)
• [   ] (B) Only One Source (Peculiar to one manufacturer): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.
• [   ] (C) Logical Follow-On: In the interest of economy and efficiency, the new work is a logical follow-on to an original FSS order.

5. Justification and Rationale for Restricting Competition:
The current multi-function devices (MFDs) and printers utilized by ONR are under an active lease. A change in the servicing contractor will necessitate a complex logistics phase: the outgoing vendor must reclaim the 45 leased assets, while the new vendor must deliver and configure replacement equipment. A 60-day lease term presents a significant barrier to competition, as few vendors will find it economically viable to deploy and retrieve 45 devices for such a short duration. In the event of a procurement gap, ONR will lack the essential printing and scanning infrastructure required to maintain continuity of operations.

6. Determination of Best Value (To be completed by Contracting Officer):
The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative to the Government.

7. Description of Market Research Conducted:
Formal market research is not practical or required for this acquisition pursuant to FAR 10.001. The extreme brevity of a 60-day lease for 45 MFDs makes commercial competition non-viable, as no vendor will absorb the high logistical costs to deliver, configure, and retrieve hardware for such a short duration. Additionally, delaying the procurement to conduct formal research would risk a critical lapse in coverage, leaving ONR without the essential printing capabilities required for day-to-day operations.

8. Any Other Facts Supporting Justification:

• DLA Waiver attached to the procurement package.
• None

9. Actions the Agency May Take to Remove or Overcome Any Barriers to Competition:
Because this 60-day lease is a temporary gap-filler, the Department of Defense's (DoD) Single Manager for Document Services policy mandates the use of DLA; therefore, resolving any barriers to competition falls solely under DLA’s purview. Since this is a one-time bridge action to prevent an operational gap, DoD’s Single Manager for Document Services policy restricts agencies from using non-DLA contracting resources. Consequently, the responsibility to address and overcome any barriers to market competition rests entirely with the Defense Logistics Agency (DLA) rather than the Office of Naval Research (ONR).