PORTABLE AUDIOMETRIC HEARING TEST SYSTEM

Sources Sought Notice for Portable Audiometric Hearing Test System

Notice Type: Sources Sought
Posted Date: 3 April 2026
Response Date: 24 April 2026
Classification Code: 6515 - Medical and Surgical Instruments, Equipment and Supplies
NAICS Code: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing

Contracting Office Address:
USPFO-AL Purchasing and Contracting

Point of Contact:
Kathryn P. Graham, (334) 450-0463

Email: kathryn.p.graham.civ@army.mil

1.0 Synopsis

This is a Sources Sought notice for market research purposes only, issued on behalf of the Alabama Medical Readiness Detachment. This is not a solicitation for proposals, a request for quotations, or an invitation for bids. No contract will be awarded from this announcement. The purpose of this notice is to identify qualified and interested businesses capable of providing a commercial, portable, boothless audiometric testing system that meets the salient characteristics listed below. The Government is seeking to determine the availability of sources and to ascertain the potential for competition, including from small businesses (including 8(a), veteran-owned, service-disabled veteran-owned, HUBZone, and women-owned small businesses).

2.0 Requirement Background

The Alabama Medical Readiness Detachment requires a solution for annual audiometric testing to meet Individual Medical Requirements, Pre- and Post-Deployment Health Assessments, and assessments following excessive noise exposure. The current method of testing, the Reserve Health Readiness Program (RHRP), creating an urgent need for an organic, portable testing capability. The system must be usable in non-clinical settings such as classrooms, training rooms, and armories without the need for a permanent, sound-proof booth.

3.0 Salient Characteristics / Minimum Requirements

The proposed system must meet all of the following minimum requirements:

1. Portability & Design: Must be a self-contained, boothless audiometry system that includes a high-noise attenuation headset, eliminating the need for a separate sound-proof booth, external audiometer, and external wiring.
2. Clinical & Safety Compliance:
   • Must be registered with the U.S. Food and Drug Administration (FDA).
   • Must meet ANSI S3.6 standards for clinical-quality diagnostic hearing testing.
   • Must be compliant with OSHA 1910.95 (Occupational Noise Exposure) and DoDI 6055.12 (Hearing Conservation Program).
   • Must meet IEC 60645-1 for audiometric equipment.
3. Hearing Protection Fit Testing: Must have the capability to perform hearing protection fit testing that meets ANSI S12.71 and NIOSH standards.
4. Cybersecurity: The system's software must have successfully completed the Defense Health Agency (DHA) Cyber Logistic Risk Management Framework (RMF) assessment. Interested vendors must provide evidence of this certification or a comparable Authority to Operate (ATO) on a DoD network.
5. Service and Calibration: The vendor must be the original equipment manufacturer (OEM) or an OEM-certified entity capable of providing required annual calibration, servicing, and software updates for its proposed system.

4.0 Submission Instructions

Interested parties who believe they can meet all the requirements listed above are invited to submit a capabilities statement. The statement must not exceed ten (10) pages and should include the following information:

1. Company Information: Company Name, Address, Point of Contact (Name, Phone, Email), CAGE Code, and Unique Entity ID (UEI).
2. Business Size & Socioeconomic Status: Please identify your business size (Small or Large) under NAICS 334510 and any applicable socioeconomic categories (8(a), SDVOSB, VOSB, WOSB, HUBZone).
3. Technical Capability Statement: A detailed narrative that clearly demonstrates how your proposed product meets each of the five (5) salient characteristics listed in Section 3.0. Include product specification sheets, technical data, and any relevant brochures. Vague or general statements will not be considered sufficient.
4. Cybersecurity Documentation: Evidence of DHA RMF certification or a comparable DoD ATO.
5. Service & Calibration Plan: A statement confirming your company's status as the OEM or an OEM-certified provider for the mandatory annual calibration and servicing.
6. Contracting Information: Information on any existing GSA Schedule contracts or other Government-wide Acquisition Contracts (GWACs) through which the product may be purchased.

Please submit your response via email to kathryn.p.graham.civ@army.mil no later than 4:00 PM CST on the response date.

5.0 Disclaimer

The Government does not intend to pay for the information solicited and will not recognize any costs associated with the submission of a capabilities statement. This notice is for planning and market research purposes only. The information received will be used to determine the appropriate acquisition strategy for a potential future requirement. A determination by the Government not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.