PREVENTATIVE AND SCHEDULED SERVICE FOR DMG MORI MACHINES

This is a combined synopsis/solicitation for commercial items and services prepared In Accordance With (IAW) the format in Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued.

The purpose of this requirement is to provide the Fleet Readiness Center South West (FRCSW) preventative maintenance and service on eighteen (18) machines manufactured by DMG Mori, Mori Seiki, and FASTEMS.  The work to be performed under the contract will include preventative maintenance, emergent service and scheduled service repairs, and over and above work.

Set Aside:  None.  This will be a full and open competition.  NAICS code for this announcement is 811310.

SOLICITATION CLOSING DATE:  All proposals must be received by the closing date/time on December 9, 2024 at 4:00 PM EST.   Preferred delivery method for submission of your proposal is via DoD Safe.  A DoD Safe Link will be provided by contacting Amanda Taylor, at email: amanda.j.taylor80.civ@us.navy.mil.  Requests shall be made within 7 calendar days of the closing of the solicitation.  Proposals shall include at a minimum, the following:

• Unit pricing per line item as shown on the separately attached schedule of items table;
• Vendor Contact Name, Phone Number and Email Address
• Company Cage Code and DUNS Number/Unique Entity ID Number
• Business Size:  Small/Large/Other: _______________

To obtain or renew a DUNS number and/or CAGE code, please visit https://beta.sam.gov/.

All companies must be registered in the System for Award Management at https://beta.sam.gov/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award

Note: A Price Matrix table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

Contract Type:  Under FAR Part 13.5 the Government intends to award a single Firm Fixed Price (FFP) Contract.    

Description of Requirement: 

The Commander, Fleet Readiness Center (COMFRC) Procurement Group (PG), in support of the Fleet Readiness Center Southwest (FRCSW) – North Island, intends to procure preventative maintenance and emergent repair services for 18 CNC machines manufactured by the following:  DMG Mori, DMG Mori/Burener Maschinenfabrik, Mori Seiki, and FASTEMS. The requirement will include providing preventative maintenance, emergent and/or scheduled maintenance, and over and above work.

Please see attached Statement of Work and CDRLs for full requirements

Warranties:   A warranty shall be provided for a minimum of twelve (12) months (e.g. 365 Days) that follows “start-up, system(s) testing, and acceptance/recognition of project completion,” by the Government and final payment acceptance by the Contractor.  Please see attached Statement of Work for additional Warranty requirements.

Place of Performance, Inspection, and Acceptance:   Deliver FOB Destination, services shall start no later than fifteen (15) days from date of contract award.

Address for Delivery and Place of Performance:  FRCSW NAS North Island BLDGS 347 and 472, San Diego, CA 92135
 

List Any Acceptance Criteria:   All or none basis.

Conformance to SOW: You must provide the supplies and services in accordance with the Statement of Work. Unless an exception is specifically noted within your proposal, your proposal will be considered to be in complete conformance to the solicited requirements.  

SUBMISSIONS:  The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition, and is amended as follows:

The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

The response will consist of the following:

PART I – The proposal consists of a cover page that is signed and includes the authorizing point-of-contact. In doing so, the offeror agrees to the contract terms and conditions as written in the solicitation, with attachments. The cover letter may state any delineating exceptions taken to the solicitation terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the solicitation may cause their quote to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require "fill in" information are appropriately completed (Attachment 4).

PART II - PRICE - Submit one (1) electronic copy of the completed Price Matrix (Attachment 3) (electronic copies must be compatible with Microsoft excel).

BASIS FOR SELECTION:  Pursuant to FAR 12.603, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.5. Offeror’s submissions will be evaluated based upon the following:

1. Technical: Offeror shall clearly demonstrate its technical approach to meet the requirements of CLIN/Line Items based on the requirements of the Request for Proposal, quantity, quality and timeliness of delivery.
2. Price: The offeror shall complete CLIN pricing matrix, Attachment 4, of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices.

FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition and is amended as follows:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following will be used to evaluate offers:

 FACTOR:

(1) TECHNICAL

(2) PRICE

Technical is less significant than price.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

This is a competitive lowest price, technically acceptable acquisition following simplified acquisition procedures IAW FAR Subpart 13.5 in which competing offerors price will be evaluated on a basis significantly more important than technical. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical records. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

Price Evaluation. All offerors will be ranked according to price in order of lowest to highest based on their total evaluation price, including option prices. An offeror’s total price will be determined by adding together the 12-month price for the line items for preventive maintenance for the base year and each option period.

The 6-month extension of services is IAW FAR 52.217-8, "Option to Extend Services" and will only be utilized if necessary. The 6-month extension of services is not considered part of Option Period 4 and will be a separate option exercise if it is utilized. However, proposed pricing for the 6-month extension will be based on Option Period 4 pricing.

Technical Evaluation. Beginning with the lowest priced offer, the contracting officer will seek recent and relevant technical information on all offers based on the references provided by the offeror, if the lowest priced evaluated offer is judged technically acceptable, then that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offeror is not judged technically acceptable, the next lowest priced offeror will be evaluated, and the process will continue (in order by price) until an offeror is judged technically acceptable or until all offerors are evaluated.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer (Attachment 3).

Discussions: The Government intends to award a purchase order without discussions with respective vendors. The government however, reserves the right to conduct discussions/interchanges if deemed in its best interest.  Communication conducted to resolve minor or clerical errors will not constitute interchanges and the contracting officer reserves the right to award a contract without the opportunity for revision. The Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs will be considered in making the award decision. The Government may conduct Interchanges with one, some, none, or all Vendors at its discretion.

Cost of Proposals:  Expenses incurred in the preparation of proposals in response to this RFP are the vendor’s sole responsibility and not reimbursable by the Government. 

Invoicing and Payment:  Invoices shall be submitted as a 2-in-1 or Combo invoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow.  It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment.  Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.

Applicable Provisions and Clauses:  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.  The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. 

NOTE:  The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far. 

Provisions by Reference: 

52.203-11

Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

SEP 2007

52.204-7

System for Award Management

OCT 2018

52.204-16

Commercial and Government Entity Code Reporting

AUG 2020

52.204-17

Ownership and Control of Offeror

AUG 2020

52.204-20

Predecessor of Offeror

AUG 2020

52.209-7

Information Regarding Responsibility Matters

OCT 2018

52.209-11

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1

Instructions to Offerors – Commercial Items

DEC 2021

52.212-3

Offeror Representations and Certifications—Commercial Items

DEC 2021

52.217-5

Evaluation of Options

JUL 1990

52.222-25

Affirmative Action Compliance

APR 1984

52.223-22

Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation

DEC 2016

52.225-25

Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation

JUN 2020

252.203-7005

Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7008

Compliance Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7016

Covered Defense Telecommunications Equipment or Services- Representations

DEC 2019

252.204-7017

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation

MAY 2021

252.204-7019

Notice of NIST SO 800-171 DoD Assessment Requirements

NOV 2020

252.204-7024

Notice on the use of the Supplier Performance Risk System

MAR 2023

252.225-7974

Representation Regarding Persons that have Business Operations with the Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

Clauses by Reference:

52.203-6

Restrictions on Subcontractor Sales to the Government

JUN 2020

52.203-12

Limitation on Payments to Influence Certain Federal Transactions

JUN 2020

52.204-9

Personal Identity Verification of Contractor Personnel

JAN 2011

52.204-13

System for Award Management Maintenance

OCT 2018

52.204-18

Commercial and Government Entity Code Maintenance

AUG 2020

52.204-19

Incorporation by Reference of Representation and Certifications

DEC 2014

52.204-21

Basic Safeguarding of Covered Contractor Information Systems

NOV 2021

52.209-2

Prohibition on Contracting with Inverted Domestic Corporations

NOV 2015

52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarrment

NOV 2021

52.211-6

Brand Name or Equal

AUG 1999

52.212-1

Instructions to Offerors-Commercial Products and Commercial Services

NOV 2021

52.212-3 Alt I

Offeror Representations and Certifications- Commercial Products and Services Alternative I

NOV 2021

52.212-4

Contract Terms and Conditions – Commercial Items

DEC 2021

52.226-8

Encouraging Contractor Policies to Ban Txt Messaging While Driving

MAY 2024

52.232-1

Payments

APR 1984

52.232-39

Unenforceability of Unauthorized Obligations

JUN 2013

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

DEC 2021

52.233-3

Protest After Award

AUG 1996

52.233-4

Applicable Law for Breach of Contract Claim

OCT 2004

52.244-6

Subcontracts for Commercial Items

JAN 2022

52.245-1

Government Property

JAN 2017

52.245-9

Use and Charges

APR 2012

52.246-4

Inspection of Services – Fixed Price

AUG 1996

52.247-34

F.O.B. Destination

NOV 1991

52.249-2

Termination For Convenience Of The Government (Fixed Price)

APR 2012

52.252-2

Clauses Incorporated by Reference

FEB 1998

52.253-1

Computer Generated Forms

JAN 1991

252.201-7000

Contracting Officer’s Representative

DEC 1991

252.203-7000

Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002

Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.204-7002

Payment for Contract Line or Subline Items Not Separately Priced

APR 2020

252.204-7003

Control of Government Personnel Work Product

APR 1992

252.204-7004

DOD Antiterrorism Awareness Training for Contractors

FEB 2019

252.204-7012

Safeguarding of Unclassified Controlled Technical Information

DEC 2019

252.204-7015

Notice of Authorized Disclosure of Information to Litigation Support Contractors

MAY 2016

252.204-7018

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7020

NIST SP 800-171 DoD Assessment Requirements

NOV 2020

252.211-7003

Item Unique Identification and Valuation

MAR 2016

252.211-7007

Reporting of Government Furnished Property

AUG 2012

252.223-7008

Prohibition of Hexavalent Chromium

JUN 2013

252.225-7001

Buy American and Balance of Payments Program

DEC 2017

252.225-7048

Export-Controlled Items

JUN 2013

252.227-7015

Technical Data—Commercial Items

FEB 2014

252.227-7037

Validation of Restrictive Markings on Technical Data

SEP 2016

252.232-7003

Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006

Wide Area Workflow Payment Instructions

DEC 2018

252.232-7010

Levies on Contract Payments

DEC 2006

252.232-7017

Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration

APR 2020

252.244-7000

Subcontracts for Commercial Items

JAN 2021

252.246-7008

Sources of Electronic Parts

MAY 2018

252.247-7023

Transportation of Supplies by Sea – Basic

FEB 2019

Incorporated by Full Text:  The following provisions and clauses in full text have been separately attached:

52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

DEC 2021

52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

DEC 2021

52.204-26

Covered Telecommunications Equipment or Services – Representation

OCT 2020

52.212-5

Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items

JAN 2022

52.217-8

Option to Extend Services

NOV 1999

52.217-9

Option to Extend the Term of the Contract

MAR 2000

52.252-1

Solicitation Provisions Incorporated by Reference

FEB 1998

52.252-2

Clauses Incorporated by Reference

FEB 1998

52.252-5

Authorized Deviations in Provisions

NOV 2020

52.252-6

Authorized Deviation in Clauses

NOV 2020

QUESTIONS AND INQUIRIES CONCERNING THIS RFP:  All questions and inquiries concerning any aspect of this requirement must be submitted in writing to Amanda Taylor and Tiffany Crayle, amanda.j.taylor80.civ@us.navy.mil; tiffany.l.crayle.civ@us.navy.mil.  Telephone requests will not be honored.  Deadline for submittal of questions is December 2, 2024 at 4:00 PM EST.  The Government’s response to inquiries will be made in writing.  Any resulting additions, deletions or changes to the RFP will be updated on this SAM.gov posting. 

PLEASE NOTE:  A proposal does not constitute an award; therefore, an obligation to your company is not official until you receive an awarded contract.

ATTACHMENTS:

Attachment 1:  Statement of Work

Attachment 2:  Contract Data Requirement List (CDRLs)

Attachment 3:  Price Matrix

Attachment 4:  Clauses and Provisions Incorporated by Full Text