Active Solicitation · DEPT OF DEFENSE
AI Summary
The Department of Defense is seeking quotes for preventative maintenance and repair services for GE CRxFlex I and II digitizer and workstation imaging equipment. This RFQ is for non-personal services and includes a five-year contract period. Bidders must provide all necessary personnel and materials for maintenance, with a minimum contract value of $6,000 and a maximum of $900,000.
Combined Synopsis/Solicitation
W911N226QA059
General Information
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number W911N2-26-Q-A059 is issued as a Request for Quotation (RFQ) for the non-personal services to perform annual preventative maintenance and repairs to the one (1) GE CRxFlex I and two (2) GE CRxFlex II Digitizer and Workstation Imaging Equipment in accordance with the attached Performance Work Statement.
This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The Product Service Code (PSC) assigned to this acquisition is J066 - Maintenance, Repair Rebuilding of Equipment - Instruments and Laboratory Equipment. The North American Industry Classification System (NAICS) code for this acquisition is 811210 - Electronic and Precision Equipment Repair and Maintenance.
This procurement will utilize the solicitation procedures at RFO FAR 12.201-1(c)(1). This announcement combines the presolicitation notice and the RFQ according to 12.202(b). The anticipated award date of this requirement is 21 August 2026.
CLIN Description QTY Unit Price Total Price (See table on attached Combined synopsis/solicitaiton)
0001 Preventative Maintenance (FFP)
Provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform the annual preventative maintenance (PM) for each of the three (3) imaging units, IAW PWS paragraph 5.1.
Estimated PoP: 21 August 2026 to 20 August 2031
Unit of Measure: LOT
*Note: The estimated quantity will be typically serviced in three-unit increments on an ANNUAL basis over a five-year period.
QTY 15
0002 Over & Above (FFP)
Perform Over and Above services IAW the procedures outlined in the PWS paragraph 5.4.
Estimated PoP: 21 August 2026 to 20 August 2031
Unit of Measure: LOT
QTY 1
Do not price
0003 Contract Data Requirements Lists (CDRL)
The Contractor shall prepare and deliver the data identified in DD 1423 CDRL A001.
QTY 1
Not Separately Priced (NSP)
TOTAL CONTRACT VALUE $_________________
***See attached Performance Work Statement (PWS). This requirement is for an Indefinite Delivery Indefinite Quantity (IDIQ) type contract with a minimum contract value of $6,000.00 and a maximum value of $900,000.00.
Delivery & Acceptance Location:
W39Z LETTERKENNY MUNITIONS CENTER
ROUTE 997, VOELZ GATE
CHAMBERSBURG, PA 17201-4150
UNITED STATES
DoDAAC: W25G1R
Lead Time: The Contractor shall perform preventative maintenance (PM) within 60 days of the Period of Performance (PoP) start date after receipt of order, subject to confirmation by the Technical Point of Contact (TPOC). PM reports shall be submitted to the TPOC within five (5) days of service.
F.O.B. Point: Destination
Solicitation Provisions:
52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.
52.204-7 System for Award Management—Registration
52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services
52.217-5 Evaluation of Options
52.240-90 Security Prohibitions and Exclusions Representations and Certifications
252.203-7005 Representation Relating to Compensation of Former DoD Officials
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls
252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation
252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.
252.204-7024 Notice on the Use of the Supplier Performance Risk System
252.204-7998 Alt A Annual Representations and Certifications
252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors
252.225-7000 Buy American—Balance of Payments Program Certificate
252.225-7055 Representation Regarding Business Operations with the Maduro Regime
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region— Representation
52.212-2 Evaluation—Commercial Products and Commercial Services
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Technical, Past Performance, and Price
(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services
Entry Gate Criteria
The quoter must be rated acceptable for the following criteria to proceed to full quotation evaluation:
Evaluation Factors
This evaluation will utilize comparative analysis to provide the best value to the Government. Award may be made to other than the lowest priced quote, if the Government determines that a price premium is warranted due to technical merit.
However, the closer the merits of the technical quote are to one another, the greater will be the importance of price in making the award determination. In the event that two or more technical quotes are determined technically equivalent, award may be made to the lower priced quote provided the price is reasonable. Responses to this solicitation will be evaluated against the following factors:
Factor 1: Technical
Factor 2: Past Performance
Factor 3: Price
Factor 1: Technical
The quoter shall provide technical information based off the requirements of the Performance Work Statement (PWS). The information shall provide, at a minimum, the following information:
2. Provide proof that their company has trained technicians capable to perform work on the GE CRxFlex I and the CRxFlex II Digitizer and Workstation Imaging Equipment.
Mere re-statements, of the requirements or statements from the quoter that the quoter is compliant that do not include proof that the quoter can demonstrate the aforementioned items, are unacceptable.
If the quote is determined unacceptable in any of the technical evaluation factors or subfactors, the quote may not be considered for award.
In addition to the information submitted by offerors, the Contracting Officer may consider other information reasonably related to the evaluation factors, to include the personal knowledge of the competitor's commercial and Government customers and past performance databases. The Government may consider any other value-added benefit offered in its best value determination.
The Contracting Officer is not obligated to evaluate all information submitted by each offeror. For example, the Contracting Officer may curtail evaluation of an offeror's submission if at any point the Contracting Officer determines the competitor is unlikely to provide best value.
The Contracting Officer may communicate with an offeror at any time during the evaluation without regard to the FAR 15 rules concerning competitive range determinations and discussions. The Contracting Officer may also identify the offeror most likely to provide best value and negotiate solely with that offeror to finalize the order and/or negotiate more favorable terms for the Government.
Factor 2: Past Performance
Factor 3: Price
To establish a common basis for award, the Government will calculate a Total Evaluated Price (TEP) for each quote.
The rates and markup percentages provided for the "Over and Above" CLINs will be incorporated into the resulting contract. They will be utilized as pre-negotiated rates to establish firm-fixed-price (FFP) quotations prior to the performance of any authorized Over and Above work, in accordance with DFARS PGI 217.7701(6).
Note: The estimated hours, material values, and rental durations used in the Over and Above evaluation are for calculation and comparison purposes only and do not guarantee or obligate the Government to order these exact quantities.
Calculation of Total Evaluated Price (TEP)
The TEP will be calculated by summing the evaluated prices of the following components:
Component Quoter Input Required Evaluation Calculation
CLIN 0001: Preventative Maintenance Total Firm-Fixed-Price (FFP) Total proposed FFP for the performance period.
CLIN 0002A: Labor (Over & Above) Pre-negotiated Hourly Rate OR Daily Rate (based on a 10-hour day) (Hourly Rate × 100 hours) OR (Daily Rate × 10 days).
CLIN 0002B: Parts/Materials (Over & Above) Material Markup Percentage (%) $300,000 + ($300,000 × Quoted Markup Percentage).
CLIN 0002C: Rental (Over & Above) Monthly Rental Rate for GE CRxFlex II Quoted Monthly Rental Rate × 1 month.
Detailed Evaluation Breakdown
Total Evaluated Price
The TEP = Evaluated Preventative Maintenance (CLIN 0001) + Evaluated Labor (CLIN 0002A) + Evaluated Parts/Materials (CLIN 0002B) + Evaluated Rental (CLIN 0002C). The TEP will be the primary price utilized to determine the most advantageous quote to the Government.
Quoters shall complete the pricing schedule with pricing for each Contract Line-Item Number (CLIN). The Government may require continued performance under FAR clause 52.217-8, Option to Extend Services. The Government will evaluate pricing on the basis that the rates will not change if the Government opts to utilize its option per FAR clause 52.217-8 at the end of the ordering period. Evaluation of the option pricing in this manner shall not obligate the Government to exercise the option.
(End of Addendum)
52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification (Feb 2026) (Deviation 2026-O0038)
(a) The offeror must check the following certification:
Certification
The offeror _____ does _____ does not certify that-
(1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations;
(2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment.
(i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public.
(ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and
(3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers.
(b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1002-1(e)(3) that the Service Contract Labor Standards statute-
(1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or
(2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis.
(c) If the offeror does not certify to the conditions in paragraph (a) of this provision-
(1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and
(2) The offeror must notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation.
(d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.
(End of provision)
52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification (Feb 2026) (Deviation 2026-O0038)
(a) The offeror must check the following certification:
Certification
The offeror _____ does ______ does not certify that-
(1) The services under the contract are offered and sold regularly to non-Governmental customers, and are provided by the offeror (or subcontractor in the case of an exempt subcontract) to the general public in substantial quantities in the course of normal business operations;
(2) The contract services are furnished at prices that are, or are based on, established catalog or market prices. An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. An "established market price" is a current price, established in the usual course of ordinary and usual trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror;
(3) Each service employee who will perform the services under the contract will spend only a small portion of his or her time (a monthly average of less than 20 percent of the available hours on an annualized basis, or less than 20 percent of available hours during the contract period if the contract period is less than a month) servicing the Government contract; and
(4) The offeror uses the same compensation (wage and fringe benefits) plan for all service employees performing work under the contract as the offeror uses for these employees and for equivalent employees servicing commercial customers.
(b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1002-1(f)(3) that the Service Contract Labor Standards statute-
(1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or
(2) Will apply to this offeror, then the clause at FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements, in this solicitation will not be included in any resultant contract awarded to this offer, and the offeror may be provided an opportunity to submit a new offer on that basis.
(c) If the offeror does not certify to the conditions in paragraph (a) of this provision-
(1) The clause of this solicitation at 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements, will not be included in any resultant contract to this offeror; and
(2) The offeror must notify the Contracting Officer as soon as possible if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation.
(d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.
(End of provision)
52.229-11 Tax on Certain Foreign Procurements-Notice and Representation (Jun 2020)
(a) Definitions. As used in this provision-
Foreign person means any person other than a United States person.
Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area of the United States.
United States person as defined in 26 U.S.C. 7701(a)(30) means
(1) A citizen or resident of the United States;
(2) A domestic partnership;
(3) A domestic corporation;
(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and
(5) Any trust if-
(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and
(ii) One or more United States persons have the authority to control all substantial decisions of the trust.
(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.
(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror may claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available at www.irs.gov/w14. Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue. The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.
(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that
(1) It ___ is ____ is not a foreign person; and
(2) If the Offeror indicates "is" in paragraph (d)(1) of this provision, then the Offeror represents that-I am claiming on the IRS Form W-14 ___ a full exemption, or ___ partial or no exemption [Offeror must select one] from the excise tax.
(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then-
(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and
(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.
(f) If the Offeror selects "is" in paragraph (d)(1) and "partial or no exemption" in paragraph (d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.
(g) A taxpayer may, for a fee, seek advice from the IRS as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.
(End of provision)Bottom of Form
Contract Clauses:
52.203-3 Gratuities
52.203-6 Restrictions on Subcontractor Sales to the Government
52.203-6 Alt I Restrictions on Subcontractor Sales to the Government
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
52.204-9 Personal Identity Verification of Contractor Personnel
52.204-13 System for Award Management—Maintenance
52.204-19 Incorporation by Reference of Representations and Certifications
52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations
52.212-4 Terms and Conditions—Commercial Products and Commercial Services
52.216-18 Ordering
52.216-19 Order Limitations
52.216-22 Indefinite Quantity
52.217-8 Option to Extend Services
52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns
52.219-8 Utilization of Small Business Concerns
52.219-14 Limitations on Subcontracting
52.222-3 Convict Labor
52.222-35 Equal Opportunity for Veterans
52.222-36 Equal Opportunity for Workers with Disabilities
52.222-37 Employment Reports on Veterans
52.222-41 Service Contract Labor Standards
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (Deviation 2026-O0038)
52.222-50 Combating Trafficking in Persons
52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements. (Deviation 2026-O0038)
52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements. (Deviation 2026-O0038)
52.222-54 Employment Eligibility Verification
52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation 2026-O0038)
52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) (DEVIATION APR 2026)
52.223-23 Sustainable Products. (Deviation 2026-O0038)
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving
52.229-12 Tax on Certain Foreign Procurements. (Deviation 2026-O0038)
52.232-33 Payment by Electronic Funds Transfer—System for Award Management
52.232-39 Unenforceability of Unauthorized Obligations
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.233-3 Protest After Award
52.233-4 Applicable Law for Breach of Contract Claim
52.240-91 Security Prohibitions and Exclusions
52.240-93 Basic Safeguarding of Covered Contractor Information Systems
52.244-6 Subcontracts for Commercial Products and Commercial Services
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.203-7002 Requirement to Inform Employees of Whistleblower Rights
252.204-7003 Control of Government Personnel Work Product
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013 REVISION 1)
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
252.204-7022 Expediting Contract Closeout
252.204-7023 Reporting Requirements for Contracted Services
252.205-7000 Provision of Information to Cooperative Agreement Holders
252.211-7003 Item Unique Identification and Valuation
252.211-7008 Use of Government-Assigned Serial Numbers
252.217-7028 Over and Above Work
252.223-7008 Prohibition of Hexavalent Chromium
252.225-7001 Buy American and Balance of Payments Program
252.225-7012 Preference for Certain Domestic Commodities
252.225-7048 Export-Controlled Items
252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region
252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns
252.227-7997 Validation of Restrictive Markings on Technical Data
252.227-7990 Technical Data–Commercial Products and Commercial Services
252.227-7991 Rights in Bid or Proposal Information
252.227-7992 Identification and Assertion of Use, Release, or Disclosure Restrictions
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 Wide Area WorkFlow Payment Instructions
252.232-7010 Levies on Contract Payments
252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel
252.240-7997 NIST SP 800-171 DoD Assessment Requirements
252.243-7002 Requests for Equitable Adjustment
252.244-7999 Subcontracts for Commercial Products and Commercial Services
252.246-7008 Sources of Electronic Parts
252.247-7023 Transportation of Supplies by Sea
252.247-7028 Application for U.S. Government Shipping Documentation/Instructions
52.222-42 Statement of Equivalent Rates for Federal Hires
In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.
This Statement is for Information Only: It is not a Wage Determination
Employee Class
Monetary Wage-Fringe Benefits
23183-Electronics Technician Maintenance III/WG-2604-11 (Electronics Mechanic)
$29.72 per hour + $4.98 per hour fringe benefit
(End of clause)
Receipt of quote shall be provided no later than 07 August 2026 at 1700 Eastern Time via email to the Contract Specialist Danielle Rhone at danielle.r.rhone.civ@army.mil and Contracting Officer Thomas Hall at thomas.c.hall111.civ@army.mil. All responsible sources may submit a quotation which will be considered by the agency.
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES OF GE CRXFLEX I AND GE CRXFLEX II DIGITIZER AND WORKSTATION IMAGING EQUIPMENT is a federal acquisition solicitation issued by DEPT OF DEFENSE. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.
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