REQUEST FOR QUOTE- “EVENT MANAGEMENT/ PLANNING OF U.S.-INDIA SPACE BUSINESS FORUM IN BENGALURU”

DATE: September 03, 2025

Consulate Chennai’s Solicitation #: 191N6025Q0010 - PR15569378

Request for Quote- “Event management/ planning of U.S.-India Space business forum in Bengaluru”

The U.S. Consulate General Chennai invites you to participate in this solicitation for “Event management/ planning of U.S.-India Space business forum in Bengaluru” as described in the attached solicitation documents.  

The vendor shall furnish all the information required to accomplish all the work as required in the solicitation document.  Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.

RFQ TIMELINE:

• Deadline to submit technical queries: Tuesday, September 09, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
• Deadline for RFQ Submittal: Thursday, September 18, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
• This solicitation is intended mainly for local vendors.

Points of Contact:

Mr. Seth A Burchett - Contracting Officer

Phone Number: 044-2857 4000

Email: ChennaiProcurement@state.gov

Ms. Malathy Ravi – Procurement Section

Phone Number: 044 – 2857 4000 /4319

Email: ChennaiProcurement@state.gov   

SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $30,000

 

NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6025Q0010- PR15569378 – Event management/ planning of U.S.-India Space business forum in Bengaluru”. Please do not submit your quotation via courier. Quotes submitted to any other email address and/or after the due date and time given, shall not be considered.

ATTACHMENTS:

1. 191N6025Q0010 - PR15569378– RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
2. 191N6025Q0010 - PR15569378 – Scope of Work (SOW) (Read the document completely before submission of quote).
3. 191N6025Q0010 - PR15569378 – Vendor QA Sheet (Submit your queries as per this format).
4. CLAUSES – Non-Commercial Items.
5. Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
6. Vendors NDAA Compliance form (Mandatory) (To be completed and submitted along with quote – MANDATORY)
7. Annex B / Contractor Safety and Health Requirements.