Closed Solicitation · DEPARTMENT OF STATE

    REQUEST FOR QUOTE- “EVENT MANAGEMENT/ PLANNING OF U.S.-INDIA SPACE BUSINESS FORUM IN BENGALURU”

    DEPARTMENT OF STATE
    Sol. 191N6025Q0010_PR15569378SolicitationWASHINGTON, DC
    Closed
    STATUS
    Closed
    closed Sep 18, 2025
    POSTED
    Sep 3, 2025
    Publication date
    NAICS CODE
    541618
    Primary industry classification
    PSC CODE
    R408
    Product & service classification

    AI Summary

    The U.S. Consulate General Chennai is soliciting quotes for event management and planning services for the U.S.-India Space Business Forum in Bengaluru. Interested vendors must submit their quotations electronically by September 18, 2025. Registration in SAM is mandatory for orders over $30,000.

    Contract details

    Solicitation No.
    191N6025Q0010_PR15569378
    Notice Type
    Solicitation
    Posted Date
    September 3, 2025
    Response Deadline
    September 18, 2025
    NAICS Code
    541618AI guide
    PSC / Class Code
    R408
    Primary Contact
    Seth A. Burchett
    State
    DC
    ZIP Code
    20520
    AI Product/Service
    service

    Description

    DATE: September 03, 2025

    Consulate Chennai’s Solicitation #: 191N6025Q0010 - PR15569378

    Request for Quote- “Event management/ planning of U.S.-India Space business forum in Bengaluru”

    The U.S. Consulate General Chennai invites you to participate in this solicitation for “Event management/ planning of U.S.-India Space business forum in Bengaluru” as described in the attached solicitation documents.  

    The vendor shall furnish all the information required to accomplish all the work as required in the solicitation document.  Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.

    RFQ TIMELINE:

    • Deadline to submit technical queries: Tuesday, September 09, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
    • Deadline for RFQ Submittal: Thursday, September 18, 2025 by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
    • This solicitation is intended mainly for local vendors.

    Points of Contact:

    Mr. Seth A Burchett - Contracting Officer

    Phone Number: 044-2857 4000

    Email: ChennaiProcurement@state.gov

    Ms. Malathy Ravi – Procurement Section

    Phone Number: 044 – 2857 4000 /4319

    Email: ChennaiProcurement@state.gov   

    SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $30,000

     

    NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6025Q0010- PR15569378 – Event management/ planning of U.S.-India Space business forum in Bengaluru”. Please do not submit your quotation via courier. Quotes submitted to any other email address and/or after the due date and time given, shall not be considered.

    ATTACHMENTS:

    1. 191N6025Q0010 - PR15569378– RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
    2. 191N6025Q0010 - PR15569378 – Scope of Work (SOW) (Read the document completely before submission of quote).
    3. 191N6025Q0010 - PR15569378 – Vendor QA Sheet (Submit your queries as per this format).
    4. CLAUSES – Non-Commercial Items.
    5. Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
    6. Vendors NDAA Compliance form (Mandatory) (To be completed and submitted along with quote – MANDATORY)
    7. Annex B / Contractor Safety and Health Requirements.

    Key dates

    1. September 3, 2025Posted Date
    2. September 18, 2025Proposals / Responses Due

    AI search tags

    Frequently asked questions

    REQUEST FOR QUOTE- “EVENT MANAGEMENT/ PLANNING OF U.S.-INDIA SPACE BUSINESS FORUM IN BENGALURU” is a federal acquisition solicitation issued by DEPARTMENT OF STATE. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.

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