SOURCES SOUGHT FOR DVR AUTOCLAVE PREVENTIVE MAINTENANCE AND REPAIR SERVICES

AI Summary

The Department of Health and Human Services is seeking contractors for preventive maintenance and repair services for DVR autoclave equipment. Services include scheduled maintenance visits, emergency repairs, and provision of replacement parts. Interested parties should respond to this sources sought notice.

Contract details

Solicitation No.: NIH-SS-PCA-ORS-02313
Notice Type: Sources Sought
Set-Aside: Total Small Business Set-Aside (FAR 19.5)
Posted Date: July 10, 2026
Response Deadline: July 20, 2026
NAICS Code: 811210 AI guide
PSC / Class Code: J065
Issuing Office: NATIONAL INSTITUTES OF HEALTH OLAO
Sub-Agency: NATIONAL INSTITUTES OF HEALTH
Agency: DEPARTMENT OF HEALTH AND HUMAN SERVICES
Primary Contact: SMITH, LINDA E
City: BETHESDA
State: MD
ZIP Code: 20892
AI Product/Service: service

Description

The contractor shall provide all labor, supervision, management, tools, equipment, transportation, and expertise necessary to perform preventive maintenance and repair services for DVR autoclave equipment.

Services shall include, but are not limited to:

Preventive Maintenance
- Four (4) PM visits per year, approximately every 90 days.
- PM visits shall be scheduled with the Government Animal Facility Managers.
- PM services shall be performed during regular business hours, Monday through Friday, excluding Federal holidays.
- The first PM inspection shall be performed within thirty (30) days after contract award.
- Contractor shall perform all inspections, tests, services, and maintenance recommended by the manufacturer or otherwise necessary to maintain proper working condition.
Emergency and Call-Back Repair Services
- Contractor shall provide points of contact for repair calls at time of award.
- Contractor shall begin work within twenty-four (24) hours, excluding weekends and Federal holidays, after notification by the Government Facility Manager.
- Repairs shall be completed within five (5) business days after the Contracting Officer’s Representative (COR) submits and approves a detailed quote, when parts/materials are required.
Repair Parts and Materials
- Replacement parts and miscellaneous hardware are not included in the preventive maintenance price and will be funded separately after Government review and approval of a detailed quote.
- Contractor shall maintain or have access to replacement parts and materials with 24-hour delivery and installation capability.
- All replacement parts and materials shall be specifically designed for the autoclaves on which they are to be used.
Reporting
- PM inspection reports shall be provided to the Government Facility Manager within five (5) working days of service.
- Service and repair reports shall be provided the same day service is completed.
- Weekly status updates for any machine out of service shall be provided to the COR by close of business each Friday.

Key dates

July 10, 2026Posted Date
July 20, 2026Proposals / Responses Due

AI search tags

preventive maintenance repair services autoclave maintenance health services equipment maintenance

Frequently asked questions

SOURCES SOUGHT FOR DVR AUTOCLAVE PREVENTIVE MAINTENANCE AND REPAIR SERVICES is a federal acquisition solicitation issued by DEPARTMENT OF HEALTH AND HUMAN SERVICES. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.