USDA SEEKS OFFICE AND RELATED SPACE IN ZANESVILLE, OH (PRE-SOLICITATION)

Presolicitation Notice/Advertisement RLP Procurement Summary:

UNITED STATES DEPARTMENT OF AGRICULTURE

U.S. GOVERNMENT

Department of Agriculture (USDA) seeks to lease the following space:

State: Ohio

City: Zanesville

County: Muskingum County

Delineated Area

North: Beginning at the intersection of OH-60/Frazeysburg Rd and OH-16, follow OH-16 to 706/N. Dresden Rd.

East: 706/N. Dresden Rd. turns into 706/N. Dresden Rd/Main St., turns into Main St., turns into 208/Main St., 208/E Muskingum Ave., 208/Dresden Adamsville Rd. turns into 208/Main St., turns into 93/East St., turns into 93/Adamsville Rd., 64/Norfield Rd., 52/Sonora Rd turns into 797/52/Sonora Rd.

South: 40/22/I-70 Alt turns into 40/22/93 E. Pike, turns into 40/22/93/Greenwood Ave., 40/22 to 40/Main St, 40/Main St. turns into 40/W. Main St., turns into 40/W. Pike, turns into 40/I-70 Alt

West: 296/Jersey Ridge Rd., 144/Dillon Falls Rd. turns into 35/135 Dillon Falls Rd., 660/Dillon School Dr., 146 Newark Rd., Take the first turn for 660 Kearns Dr, Left onto 298 Olde Falls Rd., 60/Frazeysburg Rd.

Minimum Sq. Ft. (ABOA) : 4,998 ABOA SF Minimum

Maximum Sq. Ft. (ABOA) : 5,248 ABOA SF Maximum

Maximum Sq. Ft. (RSF) : Not to exceed 5,998 RSF

Space Type : General-purpose office and related space

GOV Surface/ Outside Reserved Parking Spaces : Five (5) surface/ outside surface reserved parking space located either on-site for Government Official Vehicles owned or leased on behalf of the Government or privately owned vehicles designated for official use in performance of the Government’s mission.  This parking space shall be designated for USDA/Government-Use Only.

Producer/ Visitor Surface/ Outside Reserved Parking Spaces : Twenty-five (25) surface/ outside surface reserved parking space for privately owned producer and/or visitor parking.  Parking shall be within a maximum walking distance of 300 feet of the designated public entrance of the Property. 

Employee Surface/ Outside Non-Reserved Parking Space : Fourteen (14) surface/ outside non-reserved parking spaces for privately owned government employee use.  These parking spaces shall either be on-site or off-site not exceeding ¼ walkable mile (1,320 feet) of the designated employee entrance of the Premises.

Full Term : Up to (20) Years (240-Months)

Firm Term : Up to (10) Year (60-Months).  The firm lease period shall be made effective with a final lease amendment establishing full beneficial occupancy following the government’s acceptance of any potential space in accordance with any final, negotiated lease contract.

Option Term : None

Termination Rights : 120-days’ in whole or in parts after expiration of the firm lease term

Tenant Improvements : Pre-Award Lessor-Prepared Design Intent Drawing (DID) Workshop; Turnkey Tenant Improvements.

Additional Requirements:

• Square feet may reflect non-USDA partners where NRCS provides workspace to partners through agreement.
• The space offered, its location, and its surrounding areas must be compatible with the Government’s intended use.
• The space shall be in a professional office environment or surroundings with a prevalence for modern design and/or tasteful rehabilitation in modern use.
• The space offered shall not be located within 300-feet of residential areas.
• The space offered will not be considered where any living quarters are located within the building.
• Space shall not be adjacent to a tenant or business whose primary operation is the sale of alcoholic beverages, where firearms are sold and/or discharged, or where tenants related to drug treatment, or detention facilities are located.
• Subleases are not acceptable.
• First floor space is preferred.  Office space must be contiguous, on one floor.  If space offered is above the ground level, then at least one (1) accessible elevator will be required.
• The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
• Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• A fully-serviced lease is required.
• Offered space shall not be in the 0.2-percent-annual chance floodplain (formerly referred to as “500-Year” floodplain).

Also choose 1-PERCENT-ANNUAL-CHANCE floodplain (formerly referred to as “100-year” floodplain) unless requirement is identified by agency as a critical action.

Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.  A fully serviced lease is required.  Offered space shall not be in the 1-percent-annual chance floodplain (formerly referred to as 100-year floodplain).

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).  ).  For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

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The U.S. Government currently occupies office and related space in a building under a lease in Zanesville, OH that will be expiring.  The Government is considering alternative space if economically advantageous.  In making this determination, the Government will consider, among other things, the availability of alternative space that potentially can satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunication infrastructure, and non-productive agency downtime.

Expressions of Interest Due: December 10, 2024

Market Survey (Estimated): TBD

Occupancy (Estimated): December 1, 2025

Note:  Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest shall include the following:

1. Refer to project number 57-39119-25-FA in expressions of interest response.

2. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required. *

3. Brokers submitting properties MUST show authorization from the property owner to submit property on behalf of the property owner; this can include, but is not limited to a listing agreement, letter from the property owner authorizing the broker to submit the property, purchase/ sale agreement, option, etc.*

4. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.

5. For existing buildings, download from SAM.gov and complete Lease Market Survey Form for Existing Building, MS-2991, in its entirety.

6. If existing building, include building name and legal address (as reflected on DEED), the location of available space within the building, along with building site/ lot plans, interior layout drawings/ pictures (with dimensions shown) reflecting the Space(s) that are being offered.

7. For new construction properties, where a land site is proposed, download from SAM.gov and complete the Land Market Survey form in its entirety.

8. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans.

9. For BOTH existing buildings and new construction, rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.

10. For BOTH existing buildings and new construction, proposed fully-served rate per square foot, estimated operating expenses – fully serviced, and any proposed concessions, free rent, or abatement that may be included in your proposal.

11. For BOTH existing buildings and new construction, amount of/type of parking available on-site. If parking is not available on-site, provide a map showing the location(s) of parking requested in the advertisement. If parking will be offered on a land/site/property/location not under the offeror’s control, an authorization letter signed by the land/site/property/location owner to present the land/site/property/location to the government as an expression of interest will be required.

12. For BOTH existing buildings and new construction, the date of space availability.

13. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.

14. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).

15. Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.

16. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.

17. For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.

* As mentioned in #2 & #3 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received.  In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

Send Expressions of Interest to:

In no event shall an offeror, owner, or their representatives and/or designees, enter into negotiations or discussions concerning the Space to be leased with any Federal Agency other than the U.S. Department of Agriculture Contracting Officer or their authorized representative indicated below:

Name/Title: 

David Han / Lease Contracting Officer 

Shannon Schoening / Lease Contracting Officer

Email Address:

David.Han@usda.gov

Shannon.Schoening@usda.gov

Government Contact Information:

Lease Contracting Officer: David.Han@usda.gov

Leasing Lease Contracting Officer: Shannon.Schoening@usda.gov