SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County Public Works seeks bids for automotive parts, equipment, tires, and supplies under IFB 2026-0350-PW/BM. Bids due June 9, 2026, with multiple awards anticipated. Contact Brandon Martinez for inquiries.
SANTA FE COUNTY PUBLIC WORKS DEPARTMENT INVITATION FOR BIDS IFB NO. 2026-0350-PW/BM RE-BID AUTOMOTIVE PARTS, EQUIPMENT, TIRES & MISCELLANEOUS SUPPLIES APRIL 2026 IFB No. 2026-0350-PW/BM 2 Table of Contents BIDDING DOCUMENTS Advertisement ..........................................................................................................................3 Bid Instructions .........................................................................................................................4 General Term and Conditions ...................................................................................................6 Supplemental Terms and Conditions ......................................................................................13 Contract Objectives .................................................................................................................15 Bid Form .................................................................................................................................17 Bid Sheet .................................................................................................................................18 APPENDIX A (Acknowledgement of Receipt Form) ...........................................................24 APPENDIX B (Campaign Contribution Disclosure Form) ...................................................25 APPENDIX C (Resident Veterans Preference Certification) ................................................28 APPENDIX D (Sample Price Agreement) ............................................................................29 IFB No. 2026-0350-PW/BM 3 ADVERTISEMENT AUTOMOTIVE VEHICLE PARTS, EQUIPMENT, TIRES AND MISCELLANEOUS SUPPLIES IFB No. 2026-0350-PW/BM The Santa Fe County Public Works Department is requesting bids for the purpose of procuring automotive vehicle parts, equipment, tires and miscellaneous supplies. Santa Fe County intends to award a multiple source price agreement pursuant to Section 13-1-153 NMSA 1978. Bids may be held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right to reject any and all bids in part or in whole. A completed bid package shall be submitted in a sealed container indicating the bid title and number along with the bidding firm’s name and address clearly marked on the outside of the container. All bids must be received by 2:00 PM (MST), Tuesday, June 9, 2026 at the Santa Fe County, Purchasing Division located at 102 Grant Avenue, Santa Fe, NM 87501. The Bid Opening will be held in person and via Microsoft Teams by using the meeting ID: 245 123 778 796 963, passcode: s5WH64gy or by calling (773) 352-2011 phone conference ID: 692 123 912#. By submitting a bid for the requested materials and/or services each firm is certifying that their bid is in compliance with the regulations and requirements stated within this IFB. There will not be a pre-bid conference. If you have any questions concerning this IFB, please email Brandon Martinez at bimartinez@santafecountynm.gov no later than Wednesday, May 13, 2026. An addendum will be issued on Friday, May 15, 2026 to those who submit an Acknowledgement of Receipt Form. EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity. Information for Invitation for Bid documents will be available by visiting the Santa Fe County website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by contacting Brandon Martinez, Santa Fe County Purchasing or by telephone at (505) 995-9551 or email at bimartinez@santafecountynm.gov. BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY. Santa Fe County Public Works & Fire Department Published: May 03 & 04, 2026 IFB No. 2026-0350-PW/BM 4 BID INSTRUCTIONS 1. All bids shall be submitted on the Santa Fe County “Invitation For Bids” forms provided herein. 2. All bids must be received no later than 2:00 PM (MST), Tuesday, June 9, 2026 at the Santa Fe County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, NM 87501. Mailing Address: Hand Delivery and Courier: Santa Fe County Purchasing Division Santa Fe County Purchasing Division Attn: Brandon Martinez Attn: Brandon Martinez PO Box 276 102 Grant Avenue, 1st Floor Santa Fe, NM 87504-0276 Santa Fe, NM 87501 The Bid Opening will also be held via Microsoft Teams by using the meeting ID: 245 123 778 796 963, passcode: s5WH64gy or by calling (773) 352-2011 phone conference ID: 692 123 912#. in case you are unable to join in-person. If a bidder submitting a bid chooses to stay for the bid opening, only ONE (1) person representing the firm may be in the conference room. If you plan on attending in-person please email Brandon Martinez, Procurement Specialist Senior, at bimartinez@santafecountynm.gov. 3. Bids must be submitted in a sealed envelope or container and be clearly marked with the words: Sealed Bid Enclosed, IFB No. 2026-0350-PW/BM. Bids that are not submitted in a sealed envelope or container will not be accepted. 4. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County Purchasing Division shall be the official time of receipt of the bid. 5. All bids shall remain sealed until the date and time specified in the “Advertisement” on Page 2 of this bid package. 6. To preclude possible errors and/or misinterpretations, bid prices shall be affixed in ink legibly written or typed. In case of discrepancy, amounts stated in words shall govern. 7. Acknowledgement of Receipt Form Interested bidders should hand deliver or return by e-mail, by registered or certified mail the "Acknowledgement of Receipt Form" that accompanies this document (See “Appendix A”) to have their organization placed on the procurement distribution list. The form should be legibly https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting IFB No. 2026-0350-PW/BM 5 completed and signed by an authorized representative of the organization, dated and returned by close of business on Tuesday, June 9, 2026. The procurement distribution list will be used for the distribution of written responses to questions and any IFB amendments. 8. Campaign Contribution Disclosure Form Bidders must complete and submit with their bid the Campaign Contribution Disclosure Form, “Appendix B”. 9. Double-sided documents All submitted bids/proposal documents will be double-sided, pursuant to Santa Fe County Resolution 2013-7, Adopting Sustainable Resources Management Principles, Section 2.A. Waste Reduction and Reuse… “all documents are to be double-sided, including those that are generated by outside entities using County funds and by consultants and contractors doing business with the County”. IFB No. 2026-0350-PW/BM 6 GENERAL TERMS & CONDITIONS 1. Bid Modification and Withdrawal: After bid opening, no modifications of bids shall be permitted. A Bidder alleging a material mistake of fact after the opening of bids may be permitted to withdraw its bid upon written request prior to contract award. Bids may be withdrawn upon receipt of written request prior to the scheduled bid opening for the purposes of correction and/or change. Such modifications shall be properly identified and signed or initialed by the Bidders authorized representative or agent. Resubmission of the
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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