2026 CAPITAL - INFRASTRUCTURE PROFESSIONAL SERVICES

The successful firms selected for this project will be responsible for managing, monitoring, inspecting, reporting, and ensuring that public and private work progresses in alignment with approved contract documents and in compliance with City standards. Their role involves overseeing the execution of the project, verifying compliance, and ensuring quality standards are met.

Background

The City of Cleveland is in need of program management and inspection services for various projects and work being performed throughout the City. 

Project Details

• Reference ID: 2026-RFP-129
• Department: Mayor's Office of Capital Projects
• Department Head: James DeRosa (Director)

Important Dates

• Questions Due: 2026-07-15T04:00:00.000Z

Evaluation Criteria

• Management Approach (35 pts) —

  Quality of the Proposal, including the organization of the proposed team, the specificity and suitability of the project approach, the Consultant’s demonstrated ability and capacity to perform the Scope of Services (including consideration of current City project workload), and any Special Commendations identified in the “Proposal Submission Requirements” section of this RFP. Evaluation will also consider the Consultant’s QA/QC process and overall responsiveness to the RFP.

• Experience of Personel (20 pts) —

  Credentials of Key Personnel, including the qualifications and experience of the proposed Project Team—particularly the Project Manager, who will serve as the lead for this engagement—and other key staff, as demonstrated through their prior experience and proven ability to perform the prequalification categories identified in this RFP.

• Experience of firm (25 pts) —

  Demonstrated history of successful relevant projects to meet proposed schedules and budgets.

• Firms Current Workload/Availability of Personnel (15 pts) —

  Proposed Schedule to complete the work.

• OEO Compliance (5 pts) —

  In alignment with the City’s objective to increase participation by certified Cleveland Small Business (CSB), Minority Business Enterprise (MBE), and Female Business Enterprise (FBE) firms in City contracts, the Consultant shall make every effort to achieve the following subconsultant/subcontractor participation goals for the Design (professional architecture, engineering, and preconstruction services) portion of the contract:

  • 30% certified CSB participation Firms certified as CSB/MBE or CSB/FBE qualify toward the CSB goal and are strongly encouraged to participate.

  Participation percentages shall be calculated based on the subcontractor’s contract value as a percentage of the total base‑bid contract value. For OEO participation purposes, suppliers providing materials only (no labor) will be credited at 60% of their contract value.

  IMPORTANT: Submissions deemed non‑responsive or not demonstrating a good‑faith effort will be removed from further consideration.

  Refer to OEO Compliance for additional requirements

• Fee Evaluation (1 pts) —

  Part B shall contain the proposed fee, proposal fee sheets, OEO Schedules and a signed cover letter on company letterhead

Submission Requirements

• Technical Proposal (required)
• Price Proposal (required)
• Vendor Background Information
• Provide information about any local branch offices or support centers that might serve an account in Cleveland, OH, including number of employee and type of services provided (required)
• Provide name of each principal. (required)
• Provide the year the company was established and any former firm names (required)
• Type of Company (required)
• Provide the state and type of incorporation (required)
• Provide information on related services offered by the company (required)
• Provide the total number of FTEs in the company. (required)
• Provide average years of experience of professional staff. (required)
• Vendor Client References
• VENDOR CLIENT REFERENCE #1 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• VENDOR CLIENT REFERENCE #2 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• VENDOR CLIENT REFERENCE #3 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• City Required Forms
• NOTICE TO BIDDERS AND OEO SCHEDULES (required) —

  Please download the below documents, complete, and upload.

• NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2026 (required) —

  Please download the below documents, complete, and upload.

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE: (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Pricing (required)
• Applicable Language for Goals for Subcontractors (required)
• Is this RFP for Airport? (required)
• Insurance Requirements (for Airport RFP only) (required)
• Do you require insurance from the awarded vendor for this RFP? (required)