SLED Opportunity · NEW JERSEY · TOWNSHIP OF PENNSAUKEN, CAMDEN COUNTY, NJ
AI Summary
Pennsauken Township, NJ seeks bids for 2026 Lawn Maintenance Services including mowing, edging, weed control, pruning, and seasonal flower planting at various municipal properties. Bids due April 14, 2026, via eProcurement portal. Contractor must be licensed and comply with safety and employment regulations.
The Pennsauken Township, NJ , is soliciting bids for 2026 Lawn Maintenance Services. Bids are to be submitted via the Township's eProcurement Portal via https://procurement.opengov.com/portal/pennsauken PRIOR TO 10:00 am on Tuesday, April 14, 2026. Late bids will not be accepted.
Project work includes regular maintenance of lawn/natural areas at various Township owned properties.
The maintenance of all sites shall commence coincident with or immediately following the awarding of the contract and shall continue through the month of October in the contract year, unless otherwise directed by the Township.
Spring Clean Up is an OPTION and shall be awarded in whole or in part by location on a line-item basis only at the Township’s discretion.
Additional locations (listed as locations # 23, #24 & #25) are an OPTION and shall be awarded in whole or in part by location on a line-item basis only at the Township’s discretion.
It is the intent of this specification to provide for regular maintenance of the lawn/natural areas at various Township owned properties.
The Contractor is responsible for furnishing all materials, equipment, supplies, transportation and labor, as necessary, to accomplish the work at each location as specified herein. The Contractor acknowledges that they have satisfied themselves as to the nature of the work, the general and local conditions under which the work will be performed, and the character of equipment and facilities needed preliminary to and during the execution of the work. Any failure by the Contractor to acquaint themself with the nature and scope of the work will not relieve them from the responsibility of properly estimating the difficulty of the work or the cost of successfully performing the work. The scope of work will be strictly enforced.
The maintenance of all sites shall commence coincident with or immediately following the awarding of the contract and shall continue through the month of October in the contract year, unless otherwise directed by the Township.
There is a proposed cutting schedule included as Attachment.
The Contractor is responsible for performing inspections of each work location as they deem necessary to understand the scope of work.
The maps of the Township-owned properties to be maintained per this specification are included as Attachment. These maps are intended to make you familiar with the location. It is strongly encouraged to inspect each location.
Vendor must be licensed to work in the Township of Pennsauken.
Vendor shall maintain all N.J.D.E.P. and other applicable applications licenses for weed control and fertilizer application to grounds throughout the contract period.
The work included in this quote is to be performed by the vendor and shall not be subcontracted to another person, firm or business. The vendor acknowledges that, in submitting a quote for this work, his/her firm is capable of performing all the work contained herein without recourse to subcontractors.
The Contractor is responsible for the safety of his/her workers, vehicles, and pedestrians at each work location. The Contractor shall provide construction signs, barricades, lights, temporary fencing, and any other devices as the Contractor deems necessary in order to provide said protection.
If, in the opinion of the Pennsauken Police Department, the work is being performed in an unsafe manner for vehicular traffic, pedestrians or the Contractors workers, the Contractor shall be notified and provided the opportunity to correct the situation.
Equipment or stockpiled material should not be left at a work location overnight. If it is unavoidable, the equipment must be locked and protected by means of barricades, lights, or other means to insure the safety of pedestrians and vehicles. Stockpiled material shall not be placed in the traveled lane(s) of any street. Warning lights shall be used if necessary to safely guide traffic through the work area.
Should it be deemed necessary in the execution of the work, to make any minor variation necessary for the safety, economy or betterment of the work, the Contractor shall, with prior approval of the Township, make such minor variations. If such minor variations increase or decrease the quantity of work specified at a particular location, the value of the work actually performed shall be determined and payments made to the Contractor.
Any extra work not originally contemplated under this contract and not covered by the quote prices, shall be performed by the Contractor if so directed by the Township and agreed to by the Contractor. Extra work shall be subject to payment under the contract with a subsidiary agreement or a change order identifying the work, fixing the prices and method of payment for the work.
The Township reserves the right to increase or decrease the number of cuts.
The Contractor acknowledges that the Spring Cleanup phase of the work must be initiated immediately upon award and execution of the contract. In submitting a quote for this work, the Contractor acknowledges that he/she is prepared with manpower and equipment to start the work immediately or in such time as mutually agreed between the Township and the Contractor.
Contractor shall notify Township of lawn maintenance performed weekly. Contractor must notify Joe Scavuzzo, Director of Public Works.
Notification is to be made by email to indicate work performed at each location and date work was performed. Emails to be sent to jscavuzzo@pennsauken.gov
The Township may order the Contractor to suspend all or any part of the work for such period of time as may be determined to be necessary or desirable for the convenience of the Township. Unless such suspension unreasonably delays the progress of the work and causes additional expense to the Contractor, no increase in contract price will be allowed. Said notification to suspend the work shall be provided to the Contractor in writing.
If the Contractor fails to fulfill the obligations under this contract in a timely manner, or shall violate the requirements of this contract, the Township shall have the right to terminate this contract upon giving written notice of intent to terminate and specifying the effective date of the termination.
The work is subject to inspection by the Township or its designee to ensure compliance with the terms of the specifications. If work is deemed unsatisfactory by the Township, this will be brought to the attention of the Contractor and the defective and/or deficient work shall be corrected.
At the completion of the Spring Cleanup phase of the work, the Township will inspect the work and, if found to be satisfactory and in accordance with the specifications of the contract, the Township will accept the work as complete. Said acceptance is prerequisite to the making of final payment.
Weather shall not be considered an acceptable reason for non-performance of work.
Failure of the contractor to perform any work as specified by the contract shall result in a deduction for the work not performed based on the quote price for that location.
On the proposal form vendor shall supply pricing for spring clean-up, routine lawn maintenance and optional locations separately.
Spring Clean Up is an OPTION and shall be awarded in whole or in part by location on a line-item basis only at the Township’s discretion.
Additional locations (listed as locations # 23, #24 & #25) are an OPTION and shall be awarded in whole or in part by location on a line-item basis only at the Township’s discretion.
Spring cleanup shall be provided to remove debris accumulated during the winter to the three (3) below locations:
All turf areas shall be policed prior to mowing to remove all trash/litter as determined by Contractor and consented by the Township. This material can be bagged or placed in on-site Township litter containers.
Turf shall be cut at a height of 2.5 inches to 3 inches as conditions dictate. Mowing shall be completed as specified. Mowing equipment and patterns shall be employed to permit recycling of clippings where possible and present a neat appearance. Blades on all equipment shall be sharp to prevent tearing of the grass blades. Mowing services beyond the established contract duration will be performed only upon written request by the Township and billed accordingly as an additional service at the same contracted price as submitted in this proposal. Lawn care area shall include all lands within the block and lot parameters as indicated in Attachment 1.
Pursuant to Township Ordinance all grass clippings must be kept from the street due to Storm Sewer Regulations and from all walkways for aesthetic purposes.
Grass clippings are to be discharged away from softball infields, volleyball courts and playground mulch/sand areas to reduce undesired weed growth.
All Township-owned fence lines shall be maintained using the appropriate means necessary as to inhibit vegetation from growing within the fence (i.e. chain link fencing). If pesticides are used, proper licensing, usage and documentation shall be provided to the Township, if/when used.
Any and all tree branches/twigs/sticks/limbs shall be collected prior to cutting and stacked neatly at the location’s curb for Township DPW personnel to collect. Notice shall be given to Greg Hannah of these locations.
The successful vendor shall furnish and plant annuals at the Welcome Wall in the Spring (full sun and little water-flower type approval must be given prior to planting) and remove and replace with Fall annuals in September (winter pansies).
The bid will be awarded based on spring clean-up of (#7) 9/11 Monument Site, (#1) Islands at Camden Avenue and Hillcrest Avenue, (#11) Welcome Wall; and twenty (26) weeks of lawn maintenance of all properties. (This number is an estimate)
Please download the below documents, complete, and upload.
Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.
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MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
N.J.A.C. 17:27
CONSTRUCTION CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.
When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by N.J.A.C. l7:27-7.2; provided, however, that the Division may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by the following provisions, A, B and C, as long as the Division is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the Division, that its percentage of active "card carrying" members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. l7:27-7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures:
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
N.J.A.C. 17:27
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established
by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.
In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_compliance)
The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
The contractor and the Township of Pennsauken (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.
The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.
It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.
It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.
By clicking "Please confirm" below, I hereby certify that I have read and fully understand the specifications provided by the Purchasing Agent and further certify that the bid hereon, and information attached hereto, is within full compliance of said specifications.
Please provide the following information for at least five (5) references.
Please download the below documents, complete, and upload.
This is a summary of the successful bidder’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.
After notification of award, but prior to signing the contract, the contractor shall submit to the Purchasing Agent and the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (division) an initial project workforce report (Form AA201) provided.
The contractor shall also submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of the contract to the Division and to the Purchasing Agent.
The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.
By clicking "Please confirm" below, the undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Check the box that represents the type of business organization:
If "Other" was selected as type of business organization, explain here:
Provide the following information for all of the stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be.
DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART 2
If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.
By clicking "Please confirm" below, I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the Township of Pennsauken is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Municipality to notify the Municipality in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Municipality to declare any contract(s) resulting from this certification void and unenforceable.
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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