26-004 - Town of Parker/PACE Event and Building Scheduling System

AI Summary

The Town of Parker, CO seeks a comprehensive event and building scheduling system to streamline facility management, staff scheduling, payment processing, and CRM for PACE and Schoolhouse venues. Implementation starts Nov 2026 with system live by Jan 1, 2027. Proposals due May 19, 2026.

Opportunity details

Solicitation No.: 232506
Type / RFx: RFP
Status: Open
Level: city
Published Date: Invalid Date
Due Date: May 19, 2026
NAICS Code: 541512 AI guide
Jurisdiction: Town of Parker
State: Colorado
Agency: Town of Parker

Description

The Town of Parker, CO seeks to procure a comprehensive event and building scheduling system that consolidates multiple operational functions currently managed through disparate platforms. The solution shall streamline facility management, staff scheduling, payment processing, and customer relationship management while eliminating redundant data entry and improving operational efficiency. The Town of Parker requires either a single unified platform or multiple integrated solutions that seamlessly communicate to support the Parker Arts, Culture, and Events Center (PACE) and the Schoolhouse venue. The goal is to begin implementation in November of 2026 and have a new system in place by January 1, 2027.

Commodity Codes

Commodity Codes: NIGP 20810 Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Microcomputer NIGP 20811 Application Software, (Not Otherwise Classified], Microcomputer NIGP 20820 Business Software, Misc.: Agenda, Labels, Mail List, Planning, Scheduling, etc., Microcomputer NIGP 20832 Customer Relationship Management Software (CRM], Microcomputer NIGP 20853 Integrated Software, Microcomputer NIGP 20865 Point of Sale Software, Microcomputer NIGP 20880 Software, Microcomputer (Not Otherwise Classified) NIGP 91829 Computer Software Consulting NIGP 91768 Maintenance and Repair, Computer Software, CIS

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	Apr 28th 2026, 4:00 PM MDT	N/A
Upcoming	Pre-Proposal Meeting - RFP 26-004 PACE Event and Building Scheduling System	Virtual - MS Teams	An opportunity to ask questions of key Town staff associated with the above listed solicitation. Meeting address is - https://teams.microsoft.com/meet/214164387115816?p=nKEZyesHQ5lbbmUYji	May 11th 2026, 2:00 PM MDT - May 11th 2026, 3:00 PM MDT	No
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	May 14th 2026, 10:00 AM MDT	N/A
Upcoming	Close Date	Online Portal	Deadline for Submissions	May 19th 2026, 2:00 PM MDT	N/A
Upcoming	Intent to Bid Due Date	Online Portal	Deadline to indicate your intent to Bid	May 19th 2026, 2:00 PM MDT	Yes

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
Proposal	File Type: PDF (.pdf)	1	Required

Public Notices

File Type Description Date Created Actions RFP 26-004 Town of Parker, CO-PACE Event and Building Scheduling System-4.28.2026.pdf Documentation Solicitation document. Apr 28th 2026, 3:37 PM MDT Download Software Addendum.pdf Documentation Town of Parker - General Terms & Conditions Apr 28th 2026, 2:24 PM MDT Download Terms and Conditions - Professional Service Component of IT Projects 11.15.2024.pdf Documentation Town of Parker - General Terms & Conditions Apr 28th 2026, 2:24 PM MDT Download Terms and Conditions - Purchase of Goods and Services 11.15.2024.pdf Documentation Town of Parker - General Terms & Conditions Apr 28th 2026, 2:24 PM MDT Download

Attachments

Key dates

Invalid DatePublished
May 19, 2026Responses Due

AI classification tags

event scheduling software building scheduling system facility management software staff scheduling payment processing software customer relationship management software software integration government it services

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.