26-023 - Digital Copier Based Multi-Function Equipment

AI Summary

Jackson County, Missouri seeks a 36-month contract with options to extend for digital copier-based multi-function equipment rental or lease for various county departments.

Opportunity details

Solicitation No.: 234570
Type / RFx: RFQ
Status: Open
Level: county
Published Date: Invalid Date
Due Date: Invalid Date
NAICS Code: 333316 AI guide
Jurisdiction: Jackson County
State: Missouri
Agency: Jackson County

Description

Jackson County, Missouri is seeking a Thirty-Six (36) Month Term and Supply Contract with Two (2) Twelve Month Options to Extend for the furnishing of Digital Copier-Based Multi-Function Equipment for use by Various County Departments.

Commodity Codes

Commodity Codes: NIGP 98523 Copy Machines, Thermal Type, Rental or Lease NIGP 98524 Copy Machines, Coated or Treated Paper Type, Rental or Lease NIGP 98525 Copy Machines, For use by Engineers, Rental or Lease NIGP 98526 Copy Machine, Plain Paper Type, Including Cost-Per-Copy Type Leases, Rental or Lease NIGP 98527 Copy Machines, Digital and Analog Types, Rental or Lease NIGP 98530 Digital Printing and Graphic System, Rental or Lease NIGP 98535 Duplicating Machines, All Types, Rental or Lease NIGP 98558 Office Machines, Multi-Function, Rental or Lease NIGP 98559 Office Machines, Equipment, and Accessories Rental or Lease (Not Otherwise Classified)

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	May 14th 2026, 2:00 PM CDT	N/A
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	Jun 9th 2026, 5:00 PM CDT	N/A
Upcoming	Intent to Bid Due Date	Online Portal	Deadline to indicate your intent to Bid	Jun 16th 2026, 12:00 PM CDT	Yes
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jun 16th 2026, 2:00 PM CDT	N/A

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
Acknowledgement of Receipt of Addenda	File Type: PDF (.pdf)	Multiple	Required
Affidavit	File Type: PDF (.pdf)	Multiple	Required
Attachment 1 - Bidder’s Quotation Sheet	File Type: PDF (.pdf)	Multiple	Required
Certificate of Compliance	File Type: PDF (.pdf)	Multiple	Required
Copy of Supplier W9 Form	File Type: PDF (.pdf)	Multiple	Required
Exhibit F – Bidder’s Exceptions	File Type: PDF (.pdf)	Multiple	Required
Greater KCMO Metropolitan Area Information Memo (per section 3.0, on company letterhead)	File Type: PDF (.pdf)	Multiple	Required
Lease Documents (per section 5.10	File Type: PDF (.pdf)	Multiple	Required
Maintenance/Service Program Outline	File Type: PDF (.pdf)	Multiple	Required
Manufacturer’s detailed specifications on each piece of equipment being bid	File Type: PDF (.pdf)	Multiple	Required
Recycling Program Instructions	File Type: PDF (.pdf)	Multiple	Required
Resume for Dedicated Technician and Factory-Trained Technicians for this contract	File Type: PDF (.pdf)	Multiple	Required
Statement of Contractor’s Qualifications	File Type: PDF (.pdf)	Multiple	Required
Supply Ordering Instructions	File Type: PDF (.pdf)	Multiple	Required
Training and Installation Plans	File Type: PDF (.pdf)	Multiple	Required
Two (2) Dedicated Email Addresses (per section 4.5, on company letterhead)	File Type: PDF (.pdf)	Multiple	Required
Verification of Manufacturer’s Authorized Dealer for the equipment being bid	File Type: PDF (.pdf)	Multiple	Required

Public Notices

Name Type # Files Requirement Acknowledgement of Receipt of Addenda File Type: PDF (.pdf) Multiple Required Affidavit File Type: PDF (.pdf) Multiple Required Attachment 1 - Bidder’s Quotation Sheet File Type: PDF (.pdf) Multiple Required Certificate of Compliance File Type: PDF (.pdf) Multiple Required Copy of Supplier W9 Form File Type: PDF (.pdf) Multiple Required Exhibit F – Bidder’s Exceptions File Type: PDF (.pdf) Multiple Required Greater KCMO Metropolitan Area Information Memo (per section 3.0, on company letterhead) File Type: PDF (.pdf) Multiple Required Lease Documents (per section 5.10 File Type: PDF (.pdf) Multiple Required Maintenance/Service Program Outline File Type: PDF (.pdf) Multiple Required Manufacturer’s detailed specifications on each piece of equipment being bid File Type: PDF (.pdf) Multiple Required Recycling Program Instructions File Type: PDF (.pdf) Multiple Required Resume for Dedicated Technician and Factory-Trained Technicians for this contract File Type: PDF (.pdf) Multiple Required Statement of Contractor’s Qualifications File Type: PDF (.pdf) Multiple Required Supply Ordering Instructions File Type: PDF (.pdf) Multiple Required Training and Installation Plans File Type: PDF (.pdf) Multiple Required Two (2) Dedicated Email Addresses (per section 4.5, on company letterhead) File Type: PDF (.pdf) Multiple Required Verification of Manufacturer’s Authorized Dealer for the equipment being bid File Type: PDF (.pdf) Multiple Required

Attachments

Key dates

Invalid DatePublished
Invalid DateResponses Due

AI classification tags

digital copiers multi-function equipment office equipment rental copier leasing equipment maintenance office machines

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.