26-2-16100 - Enterprise Asset Management (EAM) System

AI Summary

Madison County Transit seeks proposals for a cloud-based Enterprise Asset Management system to replace their current system, supporting fleet, facilities, equipment, and maintenance management with enhanced reporting and compliance. The RFP includes a detailed timeline and required submission documents.

Opportunity details

Solicitation No.: 235315
Type / RFx: RFP
Status: Open
Level: county
Published Date: Invalid Date
Due Date: Invalid Date
NAICS Code: 541512 AI guide
Jurisdiction: Madison County Transit / Agency for Community Transit
State: Illinois
Agency: Madison County Transit / Agency for Community Transit

Description

Agency for Community Transit is seeking proposals to procure an Enterprise Asset Management (EAM) system. A comprehensive SaaS cloud-based software solution is needed to replace an existing Transman (TMT) system and support the management of fleet vehicles, facilities, equipment, inventory, work orders, preventive maintenance, and lifecycle cost analysis. The selected system should streamline maintenance operations, improve data accuracy, enhance reporting and compliance, and support a long-term asset management strategy.

Commodity Codes

Commodity Codes: UNSPSC 43231509 Bar coding software: Bar coding software is a software used to interpret bar codes for identifying commercial products or parts Also labeling printing . UNSPSC 43231512 License management software: Allowing an individual or group to use a piece of software. Nearly all applications are licensed rather than sold. There are a variety of different types of software licenses. Some are based on the number machines on which the licensed program can run whereas others are based on the number of users that can use the program. Most personal computer software licenses allow you to run the program on only one machine and to make copies of the software only for backup purposes. Some licenses also allow you to run the program on different computers as long as you don't use the copies simultaneously. UNSPSC 43231513 Office suite software: Software that includes integrated modules for word processing, spreadsheet, e-mail, presentations, data management and analysis. General share the same command formatting for ease of transfering data from one module to another. UNSPSC 43232304 Data base management system software: A database is an organized body of related information and Database software is a software which helps to organise the set of related informations. By making use of this software we can store the related informations and retrieve it whenever neccessary.some of the examples for these kind of softwares are MS Acess ver 97/2000(DBMS), oracle ver 7.1/8/9 (RDBMS),sybase (RDBMS), SQL Server 6.5/7/2000 (RDBMS) UNSPSC 43233701 Enterprise system management software: Specialized software to manage activities across enterprise IT systems, evaluating capacity, user activities, software inventory and installation, server availability, and virus or malware protection. Provides the tools and process for controlling and monitoring computer networks, including: operating systems, applications, network devices, security measures, mainframes, access control systems, web services and databases. UNSPSC 80101507 Information technology consultation services UNSPSC 80161505 Fleet management services UNSPSC 81111507 ERP or database applications programming services UNSPSC 81111819 Quality assurance services UNSPSC 81112222 Facility operation and maintenance management software maintenance: Software in support of facilities operations, equipment and related maintenance

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	May 21st 2026, 4:00 PM CDT	N/A
Upcoming	Pre-Proposal Meeting	Microsoft Teams Meeting	Microsoft Teams meeting: Join: https://teams.microsoft.com/meet/294076909355495?p=Nhi5BD512mnbJGb5WU Meeting ID: 294 076 909 355 495 Passcode: md7ry7Fk Dial in by phone +1 618-437-6446,,195463357# Phone conference ID: 195 463 357#	Jun 10th 2026, 11:00 AM CDT - Jun 10th 2026, 12:00 PM CDT	No
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	Jun 24th 2026, 5:00 PM CDT	N/A
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jul 16th 2026, 11:00 AM CDT	N/A

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
Transmittal Letter	File Type: PDF (.pdf)	1	Required
Technical Response	File Type: PDF (.pdf)	Multiple	Required
Proposal Requirements for Evaluation	File Type: Excel (.xls, .xlsx)	1	Required
Traceability Matrix	File Type: Excel (.xls, .xlsx)	1	Required
IDHR Registration Form	File Type: PDF (.pdf)	Multiple	Required
Price Proposal	File Type: Any (.*)	Multiple	Required

Attachments

Key dates

Invalid DatePublished
Invalid DateResponses Due

AI classification tags

enterprise asset management system fleet management software software as a service cloud-based software maintenance management preventive maintenance asset lifecycle management reporting and compliance fleet vehicles management facility management software equipment management inventory management

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.