SLED Opportunity · FLORIDA · BAY COUNTY, FL
AI Summary
Bay County seeks vendors to install a web-based HVAC Graphics and Controls System at the Health Department. Submissions due by 2:30 PM on April 14, 2026.
The Bay County Board of County Commissioners (County) seeks responses from qualified vendors to install a new web-based HVAC Graphics and Controls System at the Bay County Health Department which is located at 597 W 11th St. Panama City, Florida, 32401. ELECTRONIC OR SEALED PAPER SUBMISSIONS for 26-27 Health Department HVAC Graphics & Control System will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm on Tuesday, April 28, 2026. Submissions will be publicly opened immediately following the deadline. ANY SUBMISSION RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
Addendum 1 Questions and Answers
Addendum 2 revised bid schedule and additional pre-bid meeting opprotunity
26-27 Addendum 3 Questions and Answers
The Bay County Board of County Commissioners (County) seeks responses from qualified vendors to install a new web-based HVAC Graphics and Controls System at the Bay County Health Department which is located at 597 W 11th St. Panama City, Florida, 32401. ELECTRONIC OR SEALED PAPER SUBMISSIONS for 26-27 Health Department HVAC Graphics & Control System will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm on Tuesday, April 28, 2026. Submissions will be publicly opened immediately following the deadline. ANY SUBMISSION RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
The Bay County, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
| Release Project Date: | March 13, 2026 |
| Pre-Proposal Meeting (Mandatory): | April 7, 2026, 10:00am Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. |
| Question Submission Deadline: | April 17, 2026, 5:00pm |
| Proposal Submission Deadline: | April 28, 2026, 2:00pm Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. |
Vendors shall be a HVAC Florida licensed Mechanical/Class A Air Conditioning Contractor. All Sub-Contractors shall be Florida licensed in their particular trade.
Bids may be deemed nonresponsive if not accompanied by proof of appropriate State of Florida Mechanical/Class A Air Conditioning License.
Michael Miller
Facilities Management, Division Manager
840 W. 11th Street
Panama City, FL 32401
Email: mmiller@baycountyfl.gov
Phone: (850) 248-8120
Ken Longstreet
Grant Procurement Administrator
840 West 11th Street
Panama City, FL 32401
Email: purchasing@baycountyfl.gov
Phone: (850) 248-8270
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Q (Approved DDC System ): Gulf States Automation would like to formally request the use of Automated Logic for the new Building Automation System. We propose utilizing Automated Logic controls along with the WebCTRL platform to deliver a fully integrated, efficient, and user-friendly solution. Gulf States Automation will adhere to all specifications outlined in the project scope of work. We currently support several facilities in Panama City and the surrounding Gulf Coast area. Based on our proven experience and successful installations within the region, we are confident in our ability to deliver a high-quality, reliable Building Automation System that meets the project requirements. Please let us know if any additional information is needed to support this request.
A: Your question has been received and will be answered in an addendum to be issued at a later date. Thank you.
Q (Request for Approval: ST Controls (Open-System Architecture)): We would like to submit a request for the inclusion of the Johnson Controls Facility Explorer (FX) line, powered by the Niagara N4 Framework, for the upcoming Building Automation System project. Our proposed solution provides the County with an enterprise-level, "open-vendor" environment designed for seamless interoperability and high-efficiency building management. Our team has carefully reviewed the project’s functional requirements and is fully prepared to deliver a system that meets or exceeds all performance standards outlined in the scope of work. Based in the region, we provide the County with a dedicated local partner specializing in the deployment of scalable control systems. Our proposed solution offers the County a significant strategic advantage: the Niagara N4 framework is an industry-standard open platform. Unlike proprietary systems that restrict the owner to a single service provider, this architecture allows the County to maintain full ownership of their data and the freedom to choose from a wide pool of certified service providers in the future, allowing future competitive bidding and easy integration with third-party hardware, protecting the County’s investment for decades to come. Based on our proven track record of successful, open-protocol, open-framework installations within the region, we are confident in our ability to deliver a high-quality, scalable Building Automation System that exceeds the project requirements. Please let us know if any additional technical data or references are needed to support this request.
A: Your question has been received and will be answered in an addendum to be issued at a later date. Thank you.
Q (Question regarding licensing requirements): Will you accept a Low Voltage Electrical License in lieu of a Mechanical Class A license for this scope of work? The work is limited strictly to wiring and controller terminations and does not include any mechanical equipment installation."
A: Your question has been received and will be answered in an addendum to be issued at a later date. Thank you.
Q (Test and Balance requirements follow up): Was test and balance done on the VAV's that were retrofitted already with the round-in-round-out kits and the new JCI VAV controllers? When the new controllers were installed on the VAV's, it is likely that test and balance was done to ensure calibrated air flow readings are achieved with the new JCI VAV controllers. If TAB was already done on these VAV's, could you please provide the TAB report that should have been part of that work? If not, then please confirm that we would need to include TAB on these retrofitted JCI VAV's.
A: Your question has been received and will be answered in an addendum to be issued at a later date. Thank you.
Q (List of Previously Retrofitted VAV's): Could you please provide a list of the VAV's/PIU's that were previously retrofitted with the Round-In/Round-Out kits and JCI VAV controllers?
A: Your question has been received and will be answered in an addendum to be issued at a later date. Thank you.
Q (Scope Clarification ): Can you please provide the following scope clarifications. What are the point counts per unit? What are the buildings work hours and access constraints to certain areas? Is after hours work allowed? What is IT's response responsibility? What would be acceptable commissioning criteria? Is there any third party equipment integration criteria? If we replace all the controllers, inputs, and com line, will the customer accept and will everyone else bidding be forced to bid it the same way to compare apples to apples?
A: Your questions have been received and will be answered in an addendum to be issued at a later date. Thank you.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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