Active SLED Opportunity · NORTH CAROLINA · CITY OF CHARLOTTE
AI Summary
The City of Charlotte seeks companies to provide preventive maintenance and repair services for approximately 50 Variable Frequency Drives at various city facilities. Services include inspection, cleaning, testing, and reporting. The contract involves task orders with no guaranteed quantity and tasks under $50,000.
The City plans to contract with one or more Companies to provide routine preventive maintenance and repair services (Services) for approximately 50 Variable Frequency Drives (VFDs), ranging from 208 volts to 460 volts, located at various City facilities (Project). Brand names include ABB, Danfoss, Mitsubishi, Schneider Electric, and Yaskawa. The City uses VFDs in various applications involving pumps and fans for HVAC systems to achieve energy savings. The City is seeking firms whose combination of experience and expertise will provide professional, timely, and cost-effective services to the City.VFDs will be checked as needed for a full service of the VFD (cleaning, replacement parts, etc.), and involve inspection, testing, and reporting on each VFD’s condition.The Company shall provide Services at various locations as needed. No representation or guarantee is made regarding the quantity of work to be awarded under any as-needed service contract. A Company may be awarded multiple tasks or none at all. It is not anticipated that any single task will exceed $50,000.The City will issue Task Orders with details concerning the services to be provided by the Company. Each Task Order will identify key staff who will be assigned by the Company to work on the specific project identified in the Task Order. Workers must have in their possession appropriate personal protection equipment.
| Status | Event Name | Location | Description | Dates | Mandatory |
|---|---|---|---|---|---|
| Ongoing | Questions Due Date | Online Portal | The Q and A Period for this Opportunity is Ongoing | Never | N/A |
| Ongoing | Open Date | Online Portal | Posting date for the Opportunity | Apr 14th 2026, 3:00 PM EDT | N/A |
| Upcoming | Non-Mandatory Pre-Bid meeting | Virtual - via Teams | See RFP for details | May 1st 2026, 9:30 AM EDT - May 1st 2026, 10:30 AM EDT | No |
| Upcoming | Close Date | Online Portal | Deadline for Submissions | May 8th 2026, 3:00 PM EDT | N/A |
Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.
| Name | Type | # Files | Requirement | Instructions | Actions |
|---|---|---|---|---|---|
| Price Schedule | File Type: Any (.*) | Multiple | Required | ||
| Proposal Submission Form | File Type: Any (.*) | 1 | Required | ||
| References Form | File Type: Any (.*) | 1 | Required | ||
| License Info | File Type: Any (.*) | Multiple | Required | ||
| Contract Exceptions | File Type: Any (.*) | Multiple | Optional | ||
| Key Staff | File Type: Any (.*) | Multiple | Required | ||
| CBI Form 3 | File Type: Any (.*) | Multiple | Optional | ||
| Background | File Type: Any (.*) | Multiple | Required | ||
| Certification Regarding Debarment | File Type: Any (.*) | 1 | Required | ||
| Byrd Anti-Lobbying Certification | File Type: Any (.*) | 1 | Required | ||
| Company's Background Response & Additional Questions (Q-69NT) | Questionnaire: Excel (.xlsx) | 1 | Required | You will need to fill out the provided Response Template for this Questionnaire. | Download |
| ENVIRONMENTAL PURCHASING QUESTIONNAIRE (Q-01GY) | Questionnaire: Excel (.xlsx) | 1 | Required | You will need to fill out the provided Response Template for this Questionnaire. | Download |
Name Type # Files Requirement Instructions Actions Proposer certifies submitted proposal complies with the specifications and conditions issued by the City except as clearly marked. Data Type: Yes/No N/A Required Proposer acknowledges receipt of all addenda posted on this Procurement Portal. Data Type: Yes/No N/A Required Proposer acknowledges review of the "Trade Secrets and Personal Identification Information (PII)" Section which outlines the City's legal obligation to provide Proposal documents upon request by the public, with the exception of information marked as a Trade Secret or PII. Data Type: Yes/No N/A Required Proposer has elected to (A) upload the designated section(s) of the Proposal as a Trade Secret or PII, or (B) decline to mark any portion of this Proposal as a Trade Secret or PII by declining to upload any designated section. File Type: Any (.*) Multiple Optional Proposer acknowledges the company was given the opportunity to provide exceptions to the Sample Contract as provided in the RFP. Data Type: Yes/No N/A Required Proposer has elected to (A) upload the exceptions to the Sample Contract, or (B) decline to include any exceptions to the Sample Contract by declining to upload any exceptions. File Type: Word (.doc, .docx) 1 Optional
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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