26FQ12, Physical Education Equipment and Supplies

General work description: The intent of this solicitation is to establish a contract for the purchase of general physical education supplies and small equipment by elementary and secondary physical education programs throughout the school system.

Project Details

• Department: Purchasing Department
• Department Head: Bill Meekins (Purchasing Manager)

Important Dates

• Questions Due: 2026-05-22T20:00:00.000Z
• Pre-Proposal Meeting: 2026-05-13T14:00:00.000Z — This meeting will be held virtually via Microsoft Teams. Teams joining link: https://events.teams.microsoft.com/event/471db940-313f-40e4-b111-539b26e7b41d@be02c267-0ded-4c91-a8bf-4667962e95cb

Evaluation Criteria

• Important Instructions for Electronic Submittal —

  The FCPS is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

Submission Requirements

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of NO VALUE of the total bid price, payable to Frederick County Public Schools, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, May 27, 2026 to FCPS 191 South East Street, Frederick, MD 21701, Attn:Roy McHaffa. Please have the Bidder Name, Contract Title ("26FQ12, Physical Education Equipment and Supplies"), and Contract Number ("TBD") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to the County so that it is received within 10 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Proposal (required) —

  Please Upload your COMPLETE Proposal with Signature Page here.

• Proposal (required) —

  Please upload your Technical Proposal here, excluding the Fee/Cost Proposal. The Signature Page should be uploaded here.

• Form of Proposals (required) —

  Please upload you Form of Proposals here.

• Statutory Affidavit and Non-Collusion Form (required) —

  Complete and upload Statutory Affidavit and Non-Collusion Form

• Certificate of Compliance Form (required) —

  Complete and upload Certificate of Compliance Form

• Vendor Conflict of Interest Disclosure Form (required) —

  Complete and upload Vendor Conflict of Interest Disclosure Form

• Minority Business Enterprise (MBE) Attachment "A" Form (required) —

  Please upload your completed MBE Attachment "A" Form here.

• Minority Business Enterprise (MBE) Attachment "B" Form (required) —

  Please upload your completed MBE Attachment "B" Form here

• W9 (required) —

  Complete and upload a current W9 (dated within the last year)

• Proprietary Information Form (required) —

  Complete and upload the Proprietary Information Form

• What kind of solicitation is this? (required)
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow? Answer no here if you are attaching your own pricing spreadsheet that you want them to fill out and upload or if the RFP has the vendor including their own formated cost proposal response.

• Separate Fee Proposal Upload (required) —

  Do you need to separate the Vendor's Fee Proposal from the rest of the Response?