26RFP050 - EVENT RENTAL EQUIPMENT

AI Summary

City of Scottsdale requests proposals for event equipment rental services including tables, chairs, tents, and inflatables for city-run events. Key dates: open June 3, 2026; questions due June 16; close June 24, 2026.

Opportunity details

Solicitation No.: 217988
Type / RFx: RFP
Status: Open
Level: city
Published Date: Invalid Date
Due Date: Invalid Date
NAICS Code: 532299 AI guide
Jurisdiction: City of Scottsdale
State: Arizona
Agency: City of Scottsdale

Description

The City of Scottsdale is in need of event equipment rental services for various events and locations throughout the year. This will be used for City of Scottsdale run events at City facilities. The event rentals will include tables, chairs, canopies, bonce houses/inflatables, and other related recreational equipment.

Commodity Codes

Commodity Codes: UNSPSC 90101602 Party tent services UNSPSC 90111606 Meals and entertainment service: A expense includes third party service provide expenses cost of food, beverages, taxes, entertainment and it's a part of other entertainment etc. UNSPSC 90152201 Leisure service / 3rd party: A 3rd party service focused on recreation, entertainment, sports, and tourism rest-related products and services.

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	Jun 3rd 2026, 4:00 PM MST	N/A
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	Jun 16th 2026, 4:00 PM MST	N/A
Upcoming	Public Opening	Teams	https://teams.microsoft.com/meet/225932989216450?p=4lDQWay34e7qQGjElK	Jun 24th 2026, 2:00 PM MST - Jun 24th 2026, 2:15 PM MST	No
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jun 24th 2026, 2:00 PM MST	N/A

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement	Instructions
26RFP050 Pricing Sheet (BT-73QH)	BidTable: Datatable	N/A	Required Unique per Alternate	You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare.
Proposal	File Type: PDF (.pdf)	1	Required Unique per Alternate
Proposal - Confidential Information Redacted	File Type: PDF (.pdf)	1	Optional Unique per Alternate
Proposal Signature Page	File Type: PDF (.pdf)	1	Required Unique per Alternate
Completed Excel Pricing Sheet	File Type: Excel (.xls, .xlsx)	1	Required Unique per Alternate
Bidder General Disclosure Form	File Type: PDF (.pdf)	1	Required Unique per Alternate
Bidder Litigation Disclosure Form	File Type: PDF (.pdf)	1	Required Unique per Alternate
References	File Type: PDF (.pdf)	1	Required Unique per Alternate
Subcontractor List	File Type: PDF (.pdf)	1	Required Unique per Alternate
Bidder Questionnaire-Company Information	File Type: PDF (.pdf)	1	Required Unique per Alternate
Bidder Questionnaire-Similar/Relevant Projects	File Type: PDF (.pdf)	1	Required Unique per Alternate

Attachments

Key dates

Invalid DatePublished
Invalid DateResponses Due

AI classification tags

event equipment rental party tent services event planning services recreational equipment rental tables and chairs rental inflatable rentals city event services

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.