SLED Opportunity · OHIO · CITY OF CINCINNATI
AI Summary
The City of Cincinnati seeks proposals for citywide document storage, retrieval, destruction, and optional digitization services. This RFP includes secure off-site storage, records management, and document shredding services with key dates from July 21 to August 11, 2026.
The City of Cincinnati is seeking proposals from qualified Offerors to provide comprehensive document storage and records management services on a citywide basis. Services are anticipated to include secure off-site physical document storage, retrieval and delivery, document destruction, and optional digitization services.
| Status | Event Name | Location | Description | Dates | Mandatory |
|---|---|---|---|---|---|
| Ongoing | Open Date | Online Portal | Posting date for the Opportunity | Jul 21st 2026, 5:00 PM EDT | N/A |
| Upcoming | Non-Mandatory Pre-Submission Meeting | Virtual: Microsoft Teams | The Evaluation Committee for this RFP will hold a virtual non-mandatory pre-submission meeting on July 28, 2026, at 2:00 PM ET. The purpose of this meeting is to discuss the scope of the RFP and answer any Offeror questions. The meeting can be accessed at the link provided below. Please RSVP to Jennifer.sherman@cincinnati-oh.gov if your firm plans to attend. Microsoft Teams meeting Join: https://teams.microsoft.com/meet/235475129322959?p=YdIWX9rt7hSKud3weR Meeting ID: 235 475 129 322 959 Passcode: yN3NA3eY Need help? | System reference Dial in by phone +1 513-666-2177,,667893666# United States, Cincinnati Find a local number Phone conference ID: 667 893 666# For organizers: Meeting options | Reset dial-in PIN | Jul 28th 2026, 2:00 PM EDT - Jul 28th 2026, 3:00 PM EDT | No |
| Upcoming | Questions Due Date | Online Portal | Deadline to submit Questions | Jul 31st 2026, 12:00 PM EDT | N/A |
| Upcoming | Close Date | Online Portal | Deadline for Submissions | Aug 11th 2026, 12:00 PM EDT | N/A |
Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.
| Name | Type | # Files | Requirement |
|---|---|---|---|
| Proposal | File Type: PDF (.pdf) | Multiple | Required |
| Pricing Proposal Form | File Type: Excel (.xls, .xlsx) | Multiple | Required |
| ATTACHMENT 1 – Offeror Corporate and Contact Information | File Type: PDF (.pdf) | Multiple | Required |
| ATTACHMENT 2 – Affidavit of Accuracy and Signature Page | File Type: PDF (.pdf) | Multiple | Required |
| Subcontracting Outreach Program Form | File Type: PDF (.pdf) | Multiple | Optional |
| Equal Employment Opportunity (EEO) Form (DEI147) | File Type: PDF (.pdf) | Multiple | Optional |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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