SLED Opportunity · TEXAS · FRISCO INDEPENDENT SCHOOL DISTRICT
AI Summary
Frisco ISD seeks qualified vendors for instructional materials, classroom supplies, and athletic equipment under an extended open RFP. Vendors must comply with strict terms and submit electronically by March 6, 2026. Multiple awards expected with contract renewals through 2031.
Frisco Independent School District is soliciting applications from qualified vendors for instructional materials, classroom supplies and athletic equipment. With the addition of new structures, FISD needs to expand the list of available vendors to support the needs of our students, staff and facilities. If you were awarded on any phase of bids listed below - DO NOT RESPOND to this bid RFP 835-2023-05-29 (Extended Open General and Special Education Curriculum) RFP 836-2023-05-29 (23-24 Extended Open Elective and Extracurricular Supplies and Services) RFP 857-2024-09-30 (FY 24-25 Extended Open Instructional Supplies, Software and Technology) If you responded to RFP 873-2025-05-31 (25-26 Extended Open Instructional, Classroom & Athletic Supplies)-Phases 1,2 or 3 do not respond to Phase 4. DO NOT RESPOND if your commodity is Software, Technology, Maintenance, Operations, Facilities or Tutors. This is an extended opening Request for Proposal (RFP) in accordance with TAC 109.41. (See the Financial Accountability System Resource Guide (FASRG) 5.16.1-5.16.7.) It complies with TEC 44.031 and Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements. FISD may purchase goods and/or services from vendors qualified through this RFP with local, state, federal, or other grant funds. Multiple vendors will be selected in phases during this solicitation period. Vendors may have their submission evaluated only once during the solicitation period. Vendors are encouraged to submit responses as soon as possible. Proposals are evaluated when received and are either accepted or rejected by the Board of Trustees. Frisco ISD will make vendor recommendations to Trustees at the May Board meeting. NO BID NOTIFICATION REQUEST Frisco ISD pursues competitive pricing on all purchases. We value our quality vendors and want to keep your firm as a supplier. Therefore, please tell us why you are not bidding on this RFP. We will analyze responses to determine if future changes to our solicitation process are necessary. If you are not interested in this solicitation, please click the ACTIONS button at the top right-hand side of this screen and then click NO BID. Please type your reason in the box provided and then submit your response. BACKGROUND Frisco ISD is approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties, including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. The District has 12 high schools, 18 middle schools, one intermediate school, 43 elementary schools and three special programs centers serving more than 64,000 students. We employ over 8,850 staff supporting the District’s mission: to know every student by name and need. BUDGET AND TERM Frisco ISD's Instructional Materials and Classroom Supplies expenditures for FY24 and FY25 were $1,064,553 and $1,075,628, respectively. We anticipate fiscal year 26 expenditures will be consistent with those of previous fiscal years. This information is provided solely for planning purposes. The District does not guarantee the quantity or dollar value of purchases made under this solicitation. Procurement of goods and services always depends on District needs. By submitting a response, you agree to provide services to Frisco ISD as the District's need arises (TAC109.41). You will receive a purchase order (PO) before you provide any goods or services. It will specifically state what is to be purchased and how much will be spent. The District may establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range will not receive further consideration. This RFP is not a contract. Purchases must be made with an approved purchase order. A valid purchase order and the Frisco ISD Standard Attributes, Certifications, and Terms & Conditions (hereafter terms & conditions or t’s & c’s) will serve as a contract. The Frisco ISD terms & conditions document is an attachment to this solicitation. It must be signed and attached to your response in the Response Attachments tab. FISD will not accept deviations to our Standard Attributes, Certifications and Terms & Conditions. Furthermore, Frisco ISD will not accept a proposing entity’s terms & conditions in place of the District’s. Please do not attach. Terms and Conditions document must be uploaded in its entirety. Deviations or exceptions stipulated in a vendor’s response may result in disqualification. Any language to the effect that the vendor does not consider this RFP to be part of a contractual obligation may result in disqualification of the vendor’s proposal. Vendors must not alter any language in this solicitation or any language in any attachment to this solicitation. ****NO PRODUCTS OR SERVICES SHOULD EVER BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER. Once approved by Frisco ISD’s Trustees, this qualification will be in effect for the identified term, with the possibility of four (4) one (1) year automatic renewals. Renewals will be automatically issued providing the vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final automatic renewal will conclude 5/11/31. SCOPE The Frisco Independent School District is seeking proposals for Instructional Materials and Classroom Supplies from established vendors that include but not limited to: Instructional Materials: Reading materials, Workbooks, English learner support, Health and Physical Education products, Robotics, Library media, Vocational materials, GT, Special Education materials, Classroom Supplies: Maps, Globes, Flags, Bins and Organizers, School Supplies, Awards & Incentives Athletics: PE and Athletic equipment and supplies EVALUATION PROCEDURE & CRITERIA A minimum of three (3) staff members (the committee) qualified in the vendor's commodity area, will review responses & qualifications, and make recommendations to Frisco ISD Board of Trustees for final approval. The committee may request a meeting with any qualified offeror prior to final selection. Qualifications and responses will be reviewed according to criteria established by TEC 44.031(b).*** In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: (1) The purchase price; market price, hourly rate, emergency rates; (20 points) (2) The reputation of the vendor and of the vendor’s goods or services; services and references of like sized school district; (20 points) (3) The quality of the vendor’s goods or services; (20 points) (4) The extent to which the goods or services meet the district’s needs; (15 points) (5) The vendors’ past relationship with the district; (5 points) (6) The total long-term cost to the district to acquire the vendor’s goods or services; (20 points) (7) For a contract for goods and services, materials, whether the vendor or the vendor’s ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; (0 points) (8) Any other relevant factor specifically listed in the request for bids or proposals; (0 points) *** TEC 44.031 reads districts should consider how vendor evaluation decisions affect its ability to work with historically underutilized businesses (HUBs). However, as a "unit of local government" or “specialized unit of government, not a "state agency," Frisco ISD has limited HUB-specific requirements. Districts are not directly bound by the detailed HUB program in TGC 2161. However, we must: 1. Ensure the purchasing process is fair to all businesses, including HUBs, 2. Follow any HUB programs the Board of Trustees creates, as applicable; and 3. Follow federal rules about working with minority-owned and women-owned businesses when using federal money. In summary, Frisco ISD upholds fairness, board policies, and applicable federal requirements when working with historically underutilized businesses. PROPOSAL PROCESS 1. GENERAL INFORMATION: The following instructions are intended to afford proposers an equal opportunity to participate in the proposal process and to provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by the Texas Education Code (TEC), other applicable Texas state statutes, federal statutes and all local FISD Board of Education (Board) policies. 2. QUESTIONS CONCERNING THE RFP: All questions regarding this open solicitation must be submitted through IonWave during the question period. Answers will be published to all bidders, all at once, through this system on or before 1/28/26. Phone or email requests for information will not be acknowledged. 3. PROPOSAL SUBMISSION: Frisco ISD requests electronic responses Please contact Beth Farrell, by email at farrelle@friscoisd.org, if you require assistance with the online submission process. Your cooperation is appreciated. Interested vendors must first register in Frisco ISD’s e-bidding system, Ionwave. Register, obtain, and submit proposals using Ion Wave. 4. ADDENDUM: the proposer is responsible for tracking whether an addendum was issued before submitting a proposal. Proposers must be responsive to the RFP and any addendums published. 5. INTERVIEWS: At its discretion, FISD may invite one or more proposers to interview based on a pre-defined agenda and timeline. Said proposer(s) will be notified by e-mail if the District determines demonstrations or interviews are needed. Proposer(s) shall demonstrate their competence, qualifications and/or ability to satisfy the District’s RFP requirements. All expenses associated with the interview will be the proposer’s. 6. MODIFICATION OR WITHDRAWAL OF PROPOSALS: Proposals may be modified or withdrawn in Ion Wave before the exact hour and date specified as the deadline for receipt of proposals. The proposer must send a written request to the Director of Purchasing to withdraw a proposal after the response deadline. 7. LATE PROPOSALS: Responses submitted after the date and time noted in this RFP shall not be considered. 8. RESPONSIVE & RESPONSIBLE: To be deemed responsive and qualify for evaluation, a proposal must be submitted in time and must materially satisfy all mandatory requirements in this RFP. They must comply with all material and administrative aspects of this solicitation. ** FISD Purchasing Department, at its sole discretion, is authorized to determine if a vendor is responsive and/or within the scope of this solicitation. Proposers must be financially responsible, having enough staff and resources to provide the goods and services requested by Frisco ISD in this solicitation. FISD may request additional documents to consider whether a vendor is financially able to meet the needs stated in this RFP. 9. RECORD RETENTION: All proposal materials and supporting documentation submitted in response to this RFP become the permanent property of FISD and will not be returned to proposer. 10. PROPOSAL COSTS: Proposer shall pay all costs related to the preparation and submission of its proposal. 11. RESERVATION OF RIGHTS: FISD reserves the right to: A. Cancel this RFP in whole or in part. B. Accept, reject, or negotiate modifications in any terms of proposal or any part thereof. C. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous and negotiate separately in any manner necessary to serve FISD’s best interests. D. Not award this proposal. E. Waive any formalities, technicalities, or other defects if deemed in the best interest of FISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. F. Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP. G. In case of tie proposals, the award will be made in accordance with Local Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON- RESIDENT BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by FISD and/or investigation for antitrust violations. 12. LIMITED CONTACT POLICY. Once this RFP is published, Frisco ISD staff and representatives will maintain limited contact with potential vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor’s representative; and: A. Any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. B. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. C. Limited contact shall not apply to communication with FISD’s Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor’s representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. D. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from: 1) Making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings. 2) Engaging in contract negotiations during any scheduled meeting. 3) Making a public presentation to the Frisco ISD Board during any duly noticed public meeting. 4) Conducting business on contracts previously executed and currently in force. 5) Nothing in this policy shall prohibit the procurement staff from initiating a contact with a potential vendor or vendor’s representative and subsequent communication for the purpose of obtaining clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable procurement staff, including any response thereto. E. A Vendor may be disqualified before or after the proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. F. Frisco ISD Standard Ethics Statement is on our website and vendors are encouraged to review them. Failure to follow the District’s Limited Contact Policy may result in proposal disqualification. Vendors who demonstrate a pattern of non-compliance may be barred from working with FISD. FISD Procurement Standard of Ethics
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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