SLED Opportunity · GEORGIA · CITY OF WARNER ROBINS
AI Summary
The City of Warner Robins seeks proposals for comprehensive event production services for its 2026 events season, including talent acquisition, stage rental, sound and lighting production, and logistics. Proposals are due by February 19, 2026, via the IonWave system.
The City of Warner Robins (“City”) is seeking proposals from qualified firms to provide comprehensive event production services, including but not limited to talent acquisition, stage rental, sound/lighting production, and related logistics for the City’s 2026 events season. The awarded vendor will serve as the primary point of contact for booking and managing all entertainment talent, coordinating staging and production services, and ensuring professional execution of designated City events. Proposals and all required forms must be submitted via the City’s online procurement system, IonWave, by the designated date and time of Thursday, February 19, 2026, at 4:00 PM(ET). Proposals submitted via mail, hand delivery, fax, or any alternative method will not be accepted. The City encourages prospective respondents to submit questions intended to clarify the scope, terms, specifications or requirements of this RFP. All questions must be submitted via IonWave by Wednesday, February 11, 2026, at 4:00 PM(ET). The City will issue responses to questions via IonWave. Submission of a proposal shall constitute acknowledgement and acceptance of all terms, conditions, and addenda to this solicitation. The City of Warner Robins reserves the right to reject any and all proposals, to waive informalities and technicalities, and to accept or reject any item or combination of items. The bid, if awarded, will be awarded to the responsible bidder whose bid will be most advantageous to the City of Warner Robins, price, availability, value and other factors considered. --- Q&A --- Q1: Business License are required. Do we have to hold a current license in the city of Warner Robins? Is a license from surrounding county acceptable? A1: No, the bidder is not required to hold a business licenses issued by the City of Warner Robins. A license issued by the jurisdiction in which the bidding company operates is acceptable. Submitted: 2/9/2026 03:24:48 PM (ET) Q2: The RFP requires the City to be listed as Certificate Holder. Will the City also require Additional Insured status on General Liability coverage? A2: Yes Submitted: 2/4/2026 09:07:55 PM (ET) Q3: What are the City’s standard payment terms following invoice submission for contracted services? A3: Section 40 of the General Instructions to Bidders, Terms & Conditions describes the City's invoicing and payment procedures. Included below for reference. Invoicing and Payment: Valid and properly prepared invoices must be sent to the listed billing address after all goods and/or services have been supplied. At a minimum, invoices shall include the following information: (a) invoice number (b) supplier name and address (c) buyer name and address (d) item description and line number (e) item quantity, unit price, and extended price for each item (f) discount, if applicable (g) date of order and shipping date (h) back order amount, if any, and shipping date The City of Warner Robins agrees to pay supplier for all undisputed amounts within thirty (30) days of receipt of a valid and properly prepared invoice. Submitted: 2/4/2026 09:03:00 PM (ET) Q4: RCS Productions is preparing our response for the 2026 season. To ensure our cost proposal is as accurate and scalable as possible, we have two points of clarification: Artist Fees & Production Tiers: Artist fees vary significantly—from a few hundred dollars for local solo acts to tens of thousands for national bands. Does the City have a target "Talent Budget" for each event? Because the caliber of talent directly dictates the technical production (PA size, monitor counts, and staging footprint), knowing your budget range allows us to propose the highest-quality artists that fit your financial expectations and allows us to quote the appropriate production needs. Staging Requirements: Section IV.D specifies that the contractor provide staging for all events. Historically, the City has utilized its own stage for the Roundup series. Please confirm if a vendor-provided stage is now mandatory for these specific 2026 dates. Thank you for your time. A4: Artist Fees & Production Tiers: For the Food Truck Roundup series, the City anticipates a target talent budget of approximately $2,500 per event. This budget is intended to support quality local and regional talent appropriate for the scale and audience of each roundup. Proposers may include scalable or tiered talent options with corresponding production requirements to allow flexibility as final selections are made. International City Festival has a different budget for talent. The budget is approximately $25,000 for a large number of cultural performers. Staging Requirements: Vendor-provided staging will be required for the International City Festival and the Tree Lighting Ceremony. For the Food Truck Roundup series, vendor-provided staging is not mandatory if the City-owned stage is deemed appropriate. Final staging determinations may be made for each event on an event-by-event basis in coordination with the selected contractor. Submitted: 1/29/2026 06:07:59 PM (ET)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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