Active SLED Opportunity · TEXAS · TARRANT COUNTY
AI Summary
Tarrant County seeks bids for an annual contract to supply election printed forms and envelopes for absentee ballots, with options for renewal and firm pricing requirements. Samples available for review at the county administration building.
The purpose of this contract is to purchase forms and envelopes required by the Secretary of State, to deliver Absentee Ballots when a voter request to vote by mail, in accordance with the Texas Election Code. The forms and envelopes used for absentee ballots and other election-related mailings vary in size and language. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation. Total bid cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original bid may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award. Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration. Vendor must accept a purchase order as the method of payment. Solicitation includes unconditional 30-day cancellation clause available to both parties. Terms in solicitation and vendor response take precedence over any agreements between County and Vendor. --- Q&A --- Q1: 7: We were unable to locate a sample for item 1.57. Could you please confirm if a sample is available for pickup so we may review it? A1: Samples will be made available for viewing only at the Tarrant County Administration Building (GK Maenius Building) at 100 E. Weatherford St., Fort Worth, TX 76196. If you wish to view the sample copies, you may schedule an appointment in advance by emailing endawdy@tarrantcountytx.gov; or you may arrive at the Adminstration Building between the hours of 9:00 am and 4:00pm, and from the lobby phone, call extension x1105 (Erin Dawdy), x1414 (Purchasing Front Desk), or x1143 (Manager Emily Salter) to request an escort to the Purchasing Department. Samples will be available for viewing from Monday 8/3/26 through Monday 8/10/26. Submitted: 7/31/2026 10:45:58 AM (CT) Q2: 5:For the provisional affidavit envelope, could you please provide the flap position? Additionally, the paper weight is not specified in the description—could you please clarify the required stock weight? A2: Samples will be made available for viewing only at the Tarrant County Administration Building (GK Maenius Building) at 100 E. Weatherford St., Fort Worth, TX 76196. If you wish to view the sample copies, you may schedule an appointment in advance by emailing endawdy@tarrantcountytx.gov; or you may arrive at the Adminstration Building between the hours of 9:00 am and 4:00pm, and from the lobby phone, call extension x1105 (Erin Dawdy), x1414 (Purchasing Front Desk), or x1143 (Manager Emily Salter) to request an escort to the Purchasing Department. Samples will be available for viewing from Monday 8/3/26 through Monday 8/10/26. Envelope to be on 24# paper. Submitted: 7/31/2026 10:42:36 AM (CT) Q3: 3:For items 2.32, 2.33, and 2.34, the specification lists 20# cardstock. As cardstock is not typically available in a 20# weight, could you please clarify the intended paper weight? A3: Please note correction: this item should be on 20# paper, not cardstock. Addendum to include line item correction. Submitted: 7/31/2026 10:39:00 AM (CT) Q4: 1: Could you please confirm whether sample copies for each item in Section 1 are available for pickup? Reviewing physical samples would help us accurately determine the flat size of each piece, as well as the precise window position on the custom envelopes (measured from the bottom and left). A4: Samples will be made available for viewing only at the Tarrant County Administration Building (GK Maenius Building) at 100 E. Weatherford St., Fort Worth, TX 76196. If you wish to view the sample copies, you may schedule an appointment in advance by emailing endawdy@tarrantcountytx.gov; or you may arrive at the Adminstration Building between the hours of 9:00 am and 4:00pm, and from the lobby, use extension x1105 (Erin Dawdy), xXXXXs (Purchasing Front Desk), or xXXXX (Manager Emily Salter) to request an escort to the Purchasing Department. Submitted: 7/31/2026 10:33:19 AM (CT) Q5: Hello - we noticed there are 2 new items but missing the samples for these items. 1.54 Envelope, Spoiled Ballot & 1.57 Envelope, Partially invalid and Damaged Ballot for Early Voting. Please provide. Also, the quantity on item 1.54 & 1.55 seems duplicated. Please advise. A5: Addendum will be issued in order to upload images of these items and correct quantities. Additionally, Samples will be made available for viewing only at the Tarrant County Administration Building (GK Maenius Building) at 100 E. Weatherford St., Fort Worth, TX 76196. If you wish to view the sample copies, you may schedule an appointment in advance by emailing endawdy@tarrantcountytx.gov; or you may arrive at the Adminstration Building between the hours of 9:00 am and 4:00pm, and from the lobby phone, call extension x1105 (Erin Dawdy), x1414 (Purchasing Front Desk), or x1143 (Manager Emily Salter) to request an escort to the Purchasing Department. Samples will be available for viewing from Monday 8/3/26 through Monday 8/10/26. Submitted: 7/27/2026 03:45:46 PM (CT)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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