SLED Opportunity · TEXAS · TARRANT COUNTY
AI Summary
Tarrant County seeks proposals for a modern, unified HRIS solution covering HR, payroll, benefits, and talent management. The 24-month contract includes renewal options. Key updates include revised SOW and extended due dates. Ongoing SaaS support and COBRA administration are required.
Addendum No. 1 extends the following due dates: The questions due date for this RFP has been extended to May 28, 2026 at 12:00 P.M. CT. The closing due date for this RFP has been extended to June 15, 2026 at 2:00 P.M. CT. Addendum No. 2 has the following changes: See revised Statement of Work attachment. Removal of HRIS System Capability Response Matrix (Attachment A) and no longer a required Response Attachment. Removal of Cooperative Purchasing Confirmation attribute. Removal of Secondary/Alternate Award Agreement Confirmation attribute. See language removed from the purpose statement below. The purpose of this solicitation is to obtain proposals from nationally recognized and qualified suppliers capable of providing a fully unified, modern Human Resource Information System (HRIS) delivered within a single, natively built platform. The County seeks a solution that provides an integrated suite of HR, compensation, benefit management, payroll, timekeeping, talent management, and workforce administration capabilities. without reliance on external or third party systems to meet core functional requirements. 1. CONTRACT TERMS: Vendor(s) will be awarded a twenty-four (24) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for three (3) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for three (3) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation. --- Q&A --- Q1: Reference: County’s RFP F2026121 – Statement of Work Document - Reference: IV. Requirements / Subsection K (User Experience and Support) / Item #2 Context and Alignment Request – Regarding included Proposed HRIS On-Going SaaS Support, based on other Texas City and County Government similar HRIS Modernization Requirements – are the following support services expected to be included as part of the Vendor’s Proposed HRIS SaaS Annual Pricing: - On going sustaining support for the County from the Vendor to accommodate: o Weekly(if required) connection to Vendor’s Solution experts per Business Application for assistance o Annual Functional reviews by Vendor’s Solution Support Team on deployed HRIS Solution Configuration by Functional Area - for the County to identify optimization and enhancement opportunities? o On-going Consulting and Guidance from Vendor’s Support Team on Change Management, User Adoption, New Solution Feature deployment, Client Support Model and Governance…. A1: Yes. Submitted: 5/28/2026 11:57:22 AM (CT) Q2: The SOW references COBRA administration. Does the County currently use a third-party COBRA administrator, or is COBRA managed internally? Will the selected vendor be expected to replace the current COBRA process end-to-end? A2: Third party with future vendor as admin. Submitted: 5/28/2026 11:48:49 AM (CT) Q3: Is Tarrant County requiring any business licensing, or certifications, SAM, FEDRAMP, Texas specific or otherwise, as a part of this RFP response? A3: See documentation in solicitation event specifications and attributres. Submitted: 5/28/2026 11:48:29 AM (CT) Q4: Being that the county is currently on SAP R/3, Is SAPSuccessFactors or any other solution a preferred platform for this initiative? A4: Considering all solutions at this time. Submitted: 5/28/2026 11:46:44 AM (CT) Q5: Reference: County’s RFP F2026121 - General Question – - Sub Reference – County’s Adopted FY26 Budget o For visibility and alignment – regarding the County’s HRIS Modernization Project Initiative: Per the County’s Adopted Budget - $2,031,261 is allocated for “SAP & ERP” for FY26 • Can the County please provide visibility as to what the Annual Spend consists of and allocated amounts? o SAP Legacy ECC Annual Maintenance & Support? o SAP SuccessFactors SaaS Subscription? o Other SAP SaaS Subscriptions? o Other Non-SAP SaaS Subscriptions? A5: FY26 Adopted Budget across all funds for SAP/ERP totaled $3,860,557. Of that amount $2,579,751 is allocated for salaries and $1,280,806 for operational costs inlcuded software maintenance. Submitted: 5/28/2026 11:27:14 AM (CT)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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