Active SLED Opportunity · CALIFORNIA · TOWN OF LOS GATOS
AI Summary
The Town of Los Gatos seeks bids for the Adult Recreation Center Roof Replacement project involving roof removal and replacement, concrete and asphalt work, traffic control, and tree removal. The project must be completed within 30 days starting around June 29, 2026. Bids are due June 4, 2026, with a mandatory pre-bid meeting on May 27, 2026.
The Town of Los Gatos (“Town”) will accept electronic bids for its Adult Recreation Center Roof Replacement Project #TBD (“Project”), by or before Thursday, June 4, 2026, at 2:30 pm, via the Town’s bidding site at https://procurement.opengov.com/portal/losgatosca, at which time the bids will be opened electronically, as further specified in the Instructions to Bidders.
This roof replacement project is important to eliminate any future chance of water intrusion and damage.
https://losgatosca-gov.zoom.us/j/84646112594?pwd=2bOEwCDy27tXvVgYjjtJJdweyLaKQI.1
General
Existing Facilities shall conform to Section 15, “Existing Facilities,” of the Standard Specifications, the Plans, and these Contract Documents.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all of the work in compliance with the Plans, Specifications, and “Existing Facilities,” of the Technical Specifications, shall be included and paid for in the appropriate bid item price.
Protect Existing Facilities to Remain
The Contractor shall work around and protect all existing improvements to remain, including but not limited to existing utilities, monumentation, benchmarks, storm drainage facilities, utility vaults, traffic detector loops, home runs and handholes, concrete and hot mix asphalt pavement, pavement markings, landscaping, irrigation facilities, and appurtenances that are within or adjacent to the construction areas.
The Contractor shall notify Underground Service Alert (USA) prior to beginning any work. Notification shall be in full compliance with USA. At the conclusion of the project, the Contractor must remove all USA markings from all paved and concrete surfaces throughout the job site without damaging said surfaces. The method of removing the USA markings is at the Contractor’s discretion.
Existing utility lines are not shown on plans. The Contractor is responsible for locating and field verifying the locations of all existing utilities prior to all construction activities and protecting all facilities during construction. The Contractor shall protect existing electroliers when placing construction signs.
The Contractor shall immediately repair or remove and replace any item damaged or injured by his operations at his sole expense and to the satisfaction of the Engineer. The Contractor shall immediately notify the appropriate owner of the improvement or facility and the Engineer of any damage as a result of his operations to existing improvements or facilities. If the improvement belongs to a private residence and the property owner or occupant is not at home, such notification shall be attached to the front door of the property. Contractor must share an image of the notification attached to the door with the town. All underground facilities that are damaged by the Contractor during construction shall be restored by the Contractor within two (2) hours after the damage is done.
All existing improvements, including but not limited to, irrigation systems, brick work, stone work, concrete work, fences, mailboxes, turf and landscaping, on public right-of-way which are obstacles to forming operations may be removed as necessary for this type of work. The Contractor shall notify the adjacent property owner and the Engineer prior to removal of any existing improvements. After removing the forms, all the existing improvements shall be restored to their original condition at no additional cost to the Town. If the Contractor fails to comply in providing the necessary restoration work as defined, the Engineer may elect to have the Town or other contract forces perform all these duties, deducting all the expenses incurred from any moneys that are due, or to become due, to the Contractor. By exercising this option, the Contractor is in no way relieved of the responsibilities to perform these duties.
Adjust Facilities to Grade
All existing manholes, traffic signal boxes, handholes, utility valve covers, utility frames, utility valve boxes, water meter boxes, cable boxes, vault covers, and monuments within the project limit of work area shall be adjusted to grade in accordance with Section 15, “Existing Facilities,” of the Standard Specifications, the Plans, and these Contract Documents. Where existing facilities to be adjusted are located in traffic areas, said facilities shall be modified to handle traffic loads and retrofitted with traffic covers. Exact locations of survey monuments, etc. shall be field verified by the Contractor at the start of construction and field verified by the Engineer prior to the start of work
The Town shall be notified seven (7) working days prior to adjusting any facilities to grade. All work shall be done without any interruption to services provided by the facility.
Frames and covers shall be removed, transported, and stored without damage. Any items damaged shall be replaced at the Contractor's expense. Pre-existing damage must be brought to the Engineer’s attention prior to commencement of any work. All facilities shall be adjusted to grade within fourteen (14) working days after the final hot mix asphalt overlay has been placed on each street. The covers shall be raised by excavating the frame and cover in a neat concentric circle with a diameter not greater than necessary to loosen and adjust the frame with the cover and the concrete collar.
At the direction of the Engineer, the Contractor shall use quick set concrete for all collars. Class A concrete mix (590 pounds cement per cubic yard concrete) shall be used to fill the void to an elevation 1” to 1.5” below finish grade. After three (3) days of concrete set, a tack coat of undiluted SS1h asphalt emulsion shall be applied to all concrete and vertical surfaces. The hot mix asphalt (HMA) surface course to be applied shall be 1/2", Type A, compacted to a minimum of 95 percent. Asphalt binder shall be PG 64-10. Any facilities that are adjusted to grade, but are not to the satisfaction of the Engineer, shall be removed and re-adjusted within four (4) working days of being notified to do so by the Engineer. All required hot mix asphalt, tack coat and concrete required for raising facilities to grade shall be paid for under this contract item.
Monument boxes in work areas shall be raised or adjusted to the new grade without disturbing the existing monument, or the Contractor shall be responsible for obtaining services of a registered Surveyor to tie out the existing monument, remark, and reset the monument following the raising of the box. The Contractor shall be responsible for filing the appropriate Corner Records as necessary for relocation of the monument and shall provide a copy of all recorded documentation to the Town prior to project acceptance.
New monument boxes, including frames and covers shall be installed to grade around those monuments that do not have existing boxes. Any new monument boxes, frames, and covers needed shall be provided by the Town. All covers shall be stable under traffic.
The Contractor shall clean all concrete, HMA debris. and tack oil off of utility covers caused by the Contractor’s operation.
The Town of Los Gatos (“Town”) will accept electronic bids for its Project # Adult Recreation Center Roof Replacement Project #TBD (“Project”), by or before Thursday, June 4, 2026, at 2:30 pm, via the Town’s bidding site at https://procurement.opengov.com/portal/losgatosca, at which time the bids will be opened electronically, as further specified in the Instructions to Bidders.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all of the work involved in compliance with the Plans, Specifications, and “General Construction Requirements” of the contract documents, shall be deemed included in the price paid for other contract items and no additional compensation shall be allowed therefore.
Project Plans
The attached “Locations of Work” found in Attachment A shall be considered as the Plans.
Mobilization
Mobilization shall not be separately paid for but shall be considered as included in the payments for other items of work. This shall include full compensation for furnishing all labor and materials, including tools, equipment and incidentals, and for performing all of the work involved in placing, removing, storing, maintaining, moving to new locations, replacing and disposing of equipment and materials as specified in the Standard Specifications, these Contract Documents and as directed by the Engineer.
Order of Work
Order of Work shall conform to the provisions in Section 5-1.02, “Contract Components,” of the Standard Specifications and these Contract Documents.
At least five (5) working days before any work is started, the Contractor shall furnish to the Engineer a written schedule for the work, listing the dates on which individual areas are to be subject to project related work and the extent of impact caused by the work. Additionally, the Contractor shall submit any request for approval for special traffic consideration including but not limited to lane closures, etc. The Contractor shall thenceforth adhere diligently to said written schedule in the prosecution of the work.
Work for this project needs to be coordinated with the 2024 Annual Street Repair and Resurfacing Project. Resurfacing work will generally follow the concrete work but certain work may need to occur around the same time. The Engineer shall be the main contact for the coordination of the work.
The street may not be available for work if scheduling is not requested by the Contractor and approved by the Engineer (5) working days prior to the desired workday.
Cooperation
Attention is directed to Section 5-1.36C, “Nonhighway Facilities,” of the Standard Specifications.
It is the Contractor’s responsibility to work with utility companies to coordinate the removal, relocation, raising to grade, installation of the new facilities, or any other utility work as shown on the plans or indicated in the specifications with the appropriate utility company. The Contractor shall provide advance notification and shall allow sufficient time and work space for the utility company to complete the work necessary.
If in the opinion of the Engineer, the Contractor’s operations are delayed by reason of utility facilities not being removed or relocated, the Contractor will be entitled to an extension of time only. The Contractor shall be entitled to no other compensation for such delay.
Progress Schedule
The Contractor shall submit a project progress schedule for approval by the Engineer within eight (8) Working Days, not including Saturdays, Sundays, and legal holidays from the date of the Notice of the Award of Contract or 3 days before the pre-construction conference, whichever comes first. Failure to submit an acceptable progress schedule shall result in rejection of the Contractor’s proposal. The progress schedule shall be in the form specified below unless otherwise specified in the Special Provision or approved by the Engineer. Updated progress schedules shall be provided by the Engineer monthly with the estimates of work required in Section 9-1.16, “Progress Payments,” of the Standard Specifications. No partial payments will be made for any work until an updated schedule has been submitted and approved by the Engineer. Updated schedules shall incorporate all current schedule information, including actual progress, approved time adjustments, and proposed changes in sequence and logic.
The Contractor must furnish a computerized schedule prepared by the critical path method (CPM) which shows the order in which the Contractor proposes to carry out the work; the sequence and interdependence of construction activities; all salient features of the work (including procurement of materials and equipment); the dates on which the Contractor will start the salient features of the work; and the scheduled dates for completing the said salient features. The construction schedule shall include:
a. Time for submittals and reviews;
b. Time for fabrication and delivery of manufactured products for the work; and
c. The interdependence of procurement and construction activities.
The construction schedule shall:
a. Be a timescaled network diagram referenced to specific calendar dates;
b. Include time for the Engineer to review submittals or inspect the work; and
c. Identify the activities which constitute the controlling operations or critical path.
The construction schedule shall not contain multiple critical paths.
Scheduling of change order work is the responsibility of the Contractor. The Contractor shall revise the schedule to incorporate all activities involved in completing the change order work, and submit a new schedule to the Engineer for review.
Delays or changes to non-critical activities will not be considered for a contract time extension. Non-critical activities are those activities which when delayed, do not affect the contract completion time.
The project schedules submitted shall be consistent in all respects with the time and order of work requirements of the contract. The Engineer, at his or her sole discretion, retains the right to reject any and all construction schedules submitted by the Contractor, including when the Engineer determines that the Contractor has too many items on the Critical Path, or the logic of the schedule is in error, or if the Engineer determines salient items of work are missing from the schedule.
Subject to the above provisions, nothing herein shall preclude the Contractor from early completion of the contract.
The Contractor shall submit updated progress schedules to the Engineer as a condition of approval for the monthly progress payments and final acceptance.
Record Drawings
The Contractor shall keep and maintain on the job site, one record set of drawings. On these, the Contractor shall mark all project conditions, locations, configurations, and any other changes or deviations which may vary from the details represented on the original contract documents, including buried or concealed construction and utility features which are revealed during the course of construction. Final payment will not be approved until the Contractor prepared record drawings have been delivered to the Engineer.
General Measurement and Payment Requirements
The Contractor shall submit in all field quantities completed to date for payment with each monthly pay estimate. The Contractor shall provide, in writing, who from their team will be responsible for field measuring quantities with the Town’s representative. Upon completion of a contract bid item, the Contractor’s representative shall field measure the final quantities with the Town’s representative. This agreed upon amount will be considered final and no re-measuring of these field quantities will be allowed without the approval of the Engineer. All supporting documentation required for payment of an item, shall be submitted by the Contractor within two pay periods following the work. Documentation submitted more than two pay periods after the work was completed will not be paid and the cost of this work shall be borne by the Contractor.
Truck Routes
Per the Town Ordinance Section 15.30.410, the following streets and highways or portions thereof within the Town limits are designated Truck Routes and are authorized for use by operators of trucks and other vehicles, which exceed a maximum gross weight of ten thousand (10,000) pounds:
• Highway 17
• Los Gatos-Saratoga Road (Highway 9)
• Los Gatos-Almaden Road
• Los Gatos Boulevard
• Blossom Hill Road
• Winchester Boulevard
• Lark Avenue
Other Town streets are unauthorized for truck routes unless otherwise approved by the Engineer.
Hours of Work
Unless otherwise approved in writing by the Engineer or specified in these Contract Documents, the hours of work for this project are Monday through Friday, 8:00 AM to 5:00 PM, unless otherwise approved by the Engineer.
The work hours will be strictly enforced. The Engineer has full authority to implement the working hours and completely shut down the construction operations outside the hours of work specified. Should the provisions of this section not be met, liquidated damages of One Thousand Dollars ($1,000.00) for every 60-minute time period (or portion thereof) beyond the hours of work allowable shall be withheld from moneys due to the Contractor.
24-Hour Contact Number
The Contractor shall assign a project superintendent who has the complete authority to make decisions on behalf of the Contractor. The project superintendent shall be on the job at all times during construction and shall be available and on call 24 hours a day for the duration of the project. The Contractor shall provide to the Engineer and to the Los Gatos-Monte Sereno Police Department a 24-hour contact number for the project superintendent. This number shall not direct calls to a recorder or other message taking service.
Advance Public Notification
Two weeks prior to beginning any work in an area, the Contractor shall deliver written notice to all adjoining residents and businesses, tenants and other applicable parties listed below and all other properties where their only ingress/egress is through the project’s work area. Individual or separate notices shall be given for general construction activity in an area as well as specific activities, which will, in any way, inconvenience the resident/property owner/tenant or affect their operations or access to their properties. Such notices shall include the expected date for start of construction, a general description of the construction activity to take place, expected duration of the activity, and the name, address, and the contact number of the Contractor’s superintendent. The Contractor shall provide accurate information regarding the construction schedule and activities to be incorporated into the “two-week” notification. The Contractor shall make every effort to coordinate work with individual residents and businesses whose access will be disrupted in order to minimize the disruption and impacts on the resident or business.
The Contractor shall also prove and hand-deliver a “two-day” notice. The notice shall be distributed two working days prior to the work beginning. The “two-day” notice shall be delivered to all adjoining residents and business, tenants, and other applicable parties listed below and any other properties who sole ingress/egress is through the project’s work area.
Copies of all notices shall be provided to the Engineer for approval five (5) working days prior to the desired distribution date.
Should the Contractor’s schedule change and/or differ in any capacity from the schedule initially mentioned in the notification to the resident/property owner/tenant or from the updates to the Town website, the Contractor shall re-notify all applicable parties (residents/property owner/tenant and/or businesses mentioned below) five (5) working days prior to the beginning of any work on that street.
The Contractor shall contact and coordinate the work with the following parties throughout the project. The “two-week” and “two-day” notification shall also be given to the following parties prior to beginning any work:
Santa Clara Valley Transportation Agency–Steve Newgren–(408) 952-4106
West Valley Collection and Recycling–(408) 283-8500
U.S. Postal Service–Post Master–(408) 395-7526
Los Gatos/Monte Sereno Police Department–(408) 354-8600
Santa Clara County Fire Department–(408) 378-4010
The Contractor shall also give written notice to residents/businesses for any driveway closures or anticipated service disruptions. The Contractor shall coordinate all disruptions with the appropriate utility, property owner, resident, business and the Town. Notice shall be given in advance and specify the duration of the disruption of any utility, and the temporary closure of access to any driveway. Such notice will comply with the requirements for closure of driveway access as specified under Special Provision Section 10-2, “Traffic Control Requirements.”
Lack of proper advance notification and coordination shall result in the work being shut down. All costs associated with the stoppage of work shall be borne by the Contractor.
Line and Grade
The Contractor shall layout the project by providing all stakes and marks needed to establish the lines and grades required for completion of the work specified on the Plans and in these Contract Documents to the satisfaction of the Engineer.
Meetings
Prior to commencement of any work on the project, a pre-construction conference will be scheduled by the Town and held at the Town’s Engineering Building or hosted via virtual meeting for the purpose of review and discussion of the project schedule and construction procedures. The Contractor’s project manager and/or project superintendent and representatives from all listed subcontractors shall be required to attend the pre-construction conference. The Contractor shall prepare and submit at the pre-construction meeting the proposed project schedule, water pollution control plan, traffic control plan, public notification letter, and other submittals as specified under Special Conditions.
The Contractor shall also schedule and conduct weekly field meetings at locations to be determined by the Town. The meetings shall be held at the same time and place each week and shall include all subcontractors working on the project and discussions of scheduled work on the project during the week of the meeting. The Contractor shall notify the Engineer of the time, date, and location of these meetings 72 hours in advance of the first meeting. Detailed schedules for the following two weeks shall be submitted to the Engineer at each weekly meeting.
Waste Haulers and Recycling Operations
The Contractor shall not impair or impede waste hauler and recycling operations scheduled to be conducted within the project area. It is the Contractor’s responsibility to determine which waste hauler and recycling operators are scheduled to operate within the project area, and to develop a project schedule that will not impair or impede the waste hauler or recycling operations.
Project Appearance and Street Sweeping
The Contractor shall maintain a clean work site. Debris developed during construction shall be disposed concurrently with its generation. Stockpiling of debris or construction materials shall not be allowed unless otherwise approved by the Engineer.
The Town prohibits the use of any public property or public right-of-way locations as construction staging points, unless specifically approved by the Engineer.
Right-of-Way
The Contractor shall operate within the public right-of-way only.
Work in Private Property
The Contractor shall secure right-of-entry agreements with each private property owners before any work in private properties. The language for the right-of-entry agreement must be approved by the Town.
Tree Protection
The Contractor shall comply with the Town Ordinance Chapter 29, Article 1, Division 2, “Tree Protection.” The Contractor shall provide protective tree fencing per the Town Ordinance Sec. 29.10.1005, “Protection of trees during construction.” The Engineer and Town Arborist shall be notified of any damages that occurs to a protected tree during construction.
Staging/Disposal Areas
The Contractor shall survey the area for construction staging. Staging areas shall not be located in a residential area.
The following requirements shall apply to the contractor’s staging area:
• No stockpiles or staging area will be allowed in the right-of-way or on undeveloped lots unless specifically approved by the Engineer
• The staging area will be included in the Contractor's SWPPP
• The staging area will not be located in an environmentally or culturally sensitive area and/or impact water resources (rivers, streams, bays, inlets, lakes, drainage sloughs).
• The staging area will not be located in a regulatory floodway or within the base floodplain (100-year).
• The staging area will not affect access to properties or roadways.
The Contractor shall obtain the approval of the Engineer before staging equipment or storing materials in the public right-of-way or on Town property. In addition, the Contractor shall provide proof of an agreement when using private property for staging, if requested by the Engineer.
All debris shall be hauled off and disposed of the same working day in which the material was generated.
Personal vehicles of the Contractor’s employees shall not be parked in the neighborhood or on the traveled way. When entering or leaving roadways carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic and shall travel in the normal direction of travel.
Dust Control
The following requirements shall be applicable to this contract in lieu of the requirements of Section 18, “Dust Palliatives,” of the Standard Specifications:
A. The Contractor shall provide an acceptable plan for preventing the generation of dust due to the Contractor’s operations in the construction zones, along the haul routes, or equipment parking areas. This plan may consist of water sprinkling sweepers or an equivalent service. No separate payment will be made for dust control and all costs in connection therewith shall be included in the payment items to which the work is incidental.
B. In the event the control of dust is not satisfactory to the Owner, the Owner shall take such measures as may be necessary to ensure satisfactory dust control and deduct the cost of such measures from any payments due to the Contractor.
Water for Construction
The costs of water as required for the construction and post-construction on this project, including dust control, shall be considered as included in the costs of items bid for applicable item of work and no separate payment will be made therefor. The Contractor shall conform to the requirements of the water company from which water is purchased. In no case shall the Contractor violate the Town’s water conservation ordinance.
Sanitation
The Contractor shall provide for sanitary facilities for the use of the workers on the job. Such facilities shall be placed and maintained by the Contractor so as not to be a nuisance to the neighbors, nor offensive to the senses nor the community standards of decency. The Engineer shall be the sole judge of the adequacy of the facility, the placement, and the maintenance thereof. Upon notification by the Engineer of deficiencies in any of these areas, the Contractor shall make immediate corrections. Failure to take corrective action within 24 hours shall give the Engineer due cause to stop the work in the contract and to order the corrective work to be done on the sanitary facility and to charge all costs of such work against the monies due or to become due to the Contractor.
Water Pollution Control
Water pollution control work shall conform to the provisions in Section 13, “Water Pollution Control," of the Standard Specifications and these Contract Documents, with the exception of payment. Payment shall be covered under “Measurement and Payment” under these Technical Specifications.
The Contractor shall be responsible for ensuring that all work conforms to the “Best Management Practices for the Construction Industry” found in the Storm Water Pollution Prevention Plan (SWPPP), the “Blueprint for a Clean Bay” handout found in Attachment D, and the Town Code found in Attachment E.
The Contractor shall comply with the requirements of the State Water Resource Control Board (SWRCB) National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharge Associated with Construction and Land Disturbance Activities.
The Contractor shall not violate any discharge prohibition contained in the California Regional Water Quality Control Board San Francisco Bay Basin Water Quality Control Plan (“Basin Plan”).
General
The work described herein this section shall comply with Section 73, “Concrete Curbs and Sidewalks,” and Section 90 “Portland Cement Concrete,” of the Standard Specifications, the Plans, and these Special Provisions. New improvements shall be constructed in accordance to the detail sheets found in Attachment B.
The work includes, but is not limited to the following: the removal and disposal of existing concrete sidewalk, curb and gutter and adjacent asphalt pavement and base material; the installation of Class 2 aggregate base; grading; compacting; installation of dowels; installation of rebar; installation and finishing of concrete sidewalk, curb, gutter, and driveway approach improvements; and the installation of the adjacent asphalt pavement restoration next to the adjacent curb and gutter locations, driveway approach locations, and curb ramp locations.
The installation of curb ramps shall include the installation of adjacent monolithic curb and gutter, necessary retaining curbs, and other replacement concrete improvements including but not limited to sidewalk and curb and gutter to the nearest joint or up to 10 feet on either side of the ramp to conform to the ramp, curb and gutter, rolled curb and gutter transitions, etc., abutting new curb ramps leading to the next score mark, and the installation of the detectable warning surface. The installation of the driveway approach shall include all necessary concrete improvements, including the curb, gutter, and sidewalk, located within the driveway approach limits.
The curb and gutter portion located within the limits shall be included in the price of driveway approach or curb ramp item.
Concrete for curb and gutter and sidewalks shall meet a minimum compressive strength of 3,000 psi at seven (7) days. Concrete for driveways and the portion of curb and gutter adjacent to the driveway shall have a minimum compressive strength of 4,000 psi at three (3) days (high-early strength).
New improvements shall be constructed within the footprint of the existing improvement unless otherwise directed by the Engineer.
Painted curbs removed and replaced by the Contractor shall be repainted at the Contractor’s expense. Curbs and gutters, sidewalks, and curb ramps shall be constructed to the Town’s standards including specified Class 2 aggregate base compacted to 95%.
The limits of removal/replacement and new curb ramp, sidewalk, and curb and gutter installation are found in the Project Plans found under Attachment tab. All facilities shall meet current ADA requirements. The curb ramp pay item shall include all the sidewalk and curb and gutter removal, subgrade and base, installation of new sidewalk, curb and gutter, and curb ramp, including detectable warning surface, within the limit of the new curb ramp as shown in the Plans, unless otherwise indicated, and shall be included in the cost per each curb ramp installation and no additional compensation shall be allowed therefore.
Sidewalk, ramp, and curb and gutter removal and replacement shall be marked in the field by the Engineer and shall be confirmed by the Contractor prior to its removal and replacement.
Layout for the curb ramps shall be marked in the field by the Contractor and shall be reviewed by the Engineer prior to its removal and replacement.
The Contractor shall give the Engineer a minimum of one week’s notice prior to actual removal and replacement of any concrete improvements. The limits of all removal and replacement shall be from score mark to score mark unless otherwise approved by the Engineer.
Replacement of concrete sidewalk and curb and gutter that is removed to the score mark from the edges of the curb ramp and/or driveway shall be considered as part of the new curb ramp and/or driveway installation and therefore shall be paid for under the associated curb ramp and/or driveway bid items as specified in these Special Provisions.
The subgrade for sidewalks, driveways, aprons, curb ramps, and similar structures below the aggregate shall be compacted to a relative compaction of 95 percent for a depth of 0.5 foot. The subgrade for curb and gutter below the aggregate shall be compacted to a relative compaction of 95 percent for a depth of 0.75 foot. Subgrade prep for concrete improvements shall be paid for under the appropriate bid items for concrete improvements.
Aggregate base for sidewalk, curb and gutter, and curb ramps shall be Class 2, 3/4” maximum and shall conform to the provisions in Section 26, “Aggregate Bases,” of the Standard Specifications, the Plans, and these Special Provisions. Existing aggregate base shall be removed from the construction area and shall not be used as backfill material. The cost for aggregate base shall be included in the pay items for sidewalk, curb and gutter, and curb ramp and no additional compensation will be allowed therefore.
New improvements shall not be placed until forms and compaction requirements are inspected and approved by the Engineer. If new concrete improvements are not to the Town’s standards and existing conforms are damaged due to new concrete installation, the Contractor shall repair, remove, or replace the deficiency at the Contractor’s sole expense.
Portland Cement Concrete shall contain 1 lb. (min.) lamp black per cubic yard. The Contractor shall supply the Town a certificate of compliance that the concrete used on the project meets the required standard specifications. Driveways and adjacent improvements shall meet ADA requirements.
At locations where the sidewalk, curb and gutter, and curb ramps connect with existing improvements, steel dowels shall be installed. Dowels shall be 12” long, #4, grade 60, steel reinforcing bars or as indicated on the Plans. Dowels shall be firmly epoxied into existing improvement with a six-inch (6”) embedment. Dowels shall be installed prior to placing new sidewalk, curb and gutter, and curb ramp.
Epoxy shall be Type II and conform to Section 95-2.03, “Epoxy Adhesive for Bonding Freshly Mixed Concrete to Hardened Concrete,” of the Standard Specifications. A certificate of compliance is required for the epoxy.
Curb and gutter which are a part of the driveway approach and/or curb ramp shall be constructed monolithically with a straight grade between existing improvements to remain.
Where rolled curb exists, curb ramp installation shall contain curb transitions not less than 10 feet long at both ends of the ramp.
Curb and gutter to be replaced shall be constructed with a straight grade between existing improvements to remain. Flowlines for the curb and gutter and for curb and gutter attached to a curb ramp shall be verified and flow tested by the Contractor in the presence of the Engineer and shall be free from ponding prior to acceptance of the improvements. The Contractor shall replace new concrete improvements if the said improvements do not conform to the designed flowline.
New curb ramps shall be constructed to match the existing grade of the existing improvements that are to remain and shall be in compliance with the details found in the Plans and these Special Provisions.
New concrete shall be free of stamps, logos, names, graffiti, etc. Any concrete identified that is displaying a stamp or equal shall be removed and replaced at the Contractor’s sole expense and no additional compensation shall be allowed therefore.
Materials Testing and Inspections
The Contractor shall coordinate with the Town to schedule materials testing and inspections for soil compaction, concrete placement, and for other operations as instructed by the Engineer. The Contractor shall notify the Engineer, at minimum 72 hours in advance, of when compaction testing and concrete sampling for concrete pours are to be scheduled. Materials testing may occur daily during the duration of the project.
Detectable Warning Surface
The Contractor shall install detectable warning surfaces on all new curb ramps or onto existing curb ramps as indicated on the Plans. The color of the detectable warning surface shall match yellow color no. 33538 of AMS -STD-595. The minimum detectable warning surface shall be 4 feet wide by 3 feet deep or as specified in the Caltrans Standard Plans. Installation of the detectable warning surface on new ramps or passageways shall be included in the appropriate bid item and no additional compensation shall be allowed therefor.
For existing curb ramps, the detectable warning surface shall be cast-in-place and shall not be surface applied. The Contractor may be required to remove the concrete surface beyond the required detectable warning surface depth to conform to the landing. The limits of removal shall be field verified with the Engineer prior to sawcutting and shall be included in the appropriate bid item price and no additional compensation shall be allowed therefor.
Detectable Warning Surface (Glen Ridge Ave. and Nicholson Ave.; Applies Only to Curb Ramps in the Almond Grove Area)
Detectable warning surfaces shall consist of raised truncated domes constructed or installed on curb ramps, in conformance with the details shown on the Plans, these Special Provisions, and all applicable ADA standards in the Almond Grove area. A map showing the Almond Grove limits is provided in Appendix B. The raised truncated dome panels shall be concrete, CASTinTACT manufactured by Masco, Telephone No. 573-878-2440, or approved equal. The detectable warning surface shall be prefabricated. The color of the detectable warning surface shall be black and meet the minimum contract requirements. Truncated dome panels must be cut and installed with symmetrical joints.
Prefabricated detectable warning surface shall be constructed of an epoxy polymer composite with an ultra violet stabilized coating employing aluminum oxide particles in the truncated domes, in conformance with the requirements established by the Department of General Services, Division of State Architect and be installed in conformance with the manufacturer's recommendations.
The finished surfaces of the detectable warning surface shall be free from blemishes.
The manufacturer shall provide a written five year warranty for prefabricated detectable warning surfaces, guaranteeing replacement when there is defect in the dome shape, color fastness, sound on cane acoustic quality, resilience, or attachment. The warranty period shall begin upon acceptance of the contract.
Prefabricated detectable warning surface shall meet or exceed the following criteria:
1. Water Absorption: 0.35% maximum, when tested in accordance with ASTM D570.
2. Slip Resistance: 0.90 minimum combined wet/dry static coefficient of friction on top of domes and field area, when tested in accordance with ASTM C1028.
3. Compressive Strength: 18,000 psi minimum, when tested in accordance with ASTM D695.
4. Tensile Strength: 10,000 psi minimum, when tested in accordance with ASTM D638.
5. Flexural Strength: 24,000 psi minimum, when tested in accordance with ASTM C293.
6. Gardner Impact: 450 inch-pounds per inch minimum, when tested in accordance with Geometry “GE” of ASTM D5420.
7. Chemical Stain Resistance: No reaction to 1% hydrochloric acid, urine, calcium chloride, stamp pad ink, gum and red aerosol paint, when tested in accordance with ASTM D543.
8. Wear Depth: 0.03” maximum, after 1000 abrasion cycles of 40 grit Norton Metallite sandpaper, when tested in accordance with ASTM D2486-Modified.
9. Flame Spread: 25 maximum, when tested in accordance with ASTM E84.
10. Accelerated Weathering: No deterioration, fading or chalking for 2000 hours, when tested in accordance with ASTM D2565.
In addition to the requirements above, prefabricated detectable warning surface adhered to concrete shall meet or exceed the following performance criteria:
1. Accelerated Aging and Freeze-Thaw of Adhesive System: No cracking, delamination, warping, checking, blistering, color change, loosening, etc. when tested in accordance with ASTM D1037.
2. Salt and Spray Performance: No deterioration after 100 hours of exposure, when tested in accordance with ASTM B117.
All protective plastic coverings shall be removed from the detectable warning surface prior to opening for pedestrian traffic.
Hot Mix Asphalt Pavement Restoration
The hot mix asphalt pavement restoration adjacent to the curb ramp and curb and gutter installations will be a minimum of 24-inches wide on all sides where the adjacent concrete is replaced. The Contractor shall remove a minimum depth of 8 inches or to the top of the native soil, whichever is greater. The replaced hot mix asphalt will be 4 inches thick, on top of a minimum of 4 inches of class II, aggregate base, compacted to a relative compaction of 95% per the Town Standard Drawings. Compaction shall be achieved using a vibratory plate compactor. The paving asphalt shall be PG 64-10. A tack coat of undiluted SS1h emulsified asphalt shall be placed on all exposed HMA and concrete surfaces prior to the placement of the new asphalt section.
The Contractor may elect to perform a 12-inch wide asphalt restoration that will be filled with 6 inches of a 2-sack sand/cement slurry and 2-inches of ½-inch, Type A hot mix asphalt. The Contractor may not place the new hot mix asphalt until the slurry cures and is approved by the Engineer to proceed with the final 2 inch asphalt lift.
The final, top layer of hot mix asphalt adjacent to the curb and gutter shall be ½-inch HMA, Type A, compacted to a relative compaction of 95%, and placed in two, 2-inch lifts. The Contractor is required to use a twin drum, 2.5-ton vibratory roller for compaction of the final lift of hot mix asphalt.
The hot mix asphalt pavement restoration for curb ramps and curb and gutter shall be paid for under the associated bid items and shall comply with these Special Provisions. The area of any pavement restoration work will not be measured as part of the pay items.
The Contractor shall ensure that connections to existing or previously laid surfacing shall conform to the requirements of surface smoothness under the Standard Specifications or the Contractor shall correct all these deficiencies to the satisfaction of the Engineer. The Engineer’s decision whether the Contractor has met the requirements of surface smoothness shall be final.
A Bid Proposal submitted with exceptions or terms such as “negotiable,” “will negotiate,” or similar, will be considered nonresponsive. Each Bid Proposal must be accompanied by bid security, as set forth in Section titled "Bid Security" below, and by a completed Subcontractor List and Non-Collusion Declaration using the forms included with the Contract Documents, and any other required enclosures, as applicable.
General
Traffic control shall conform to the provisions of Section 12 "Temporary Traffic Control" of the Standard Specifications, Part 6, “Temporary Traffic Control,” of the California Manual on Uniform Traffic Control Devices (CA MUTCD) with latest revisions, and these Technical Specifications. Nothing in these Technical Specifications shall be construed as relieving the Contractor from the responsibilities specified in Section 7-1.04, “Public Safety,” of the Standard Specifications and these Contract Documents.
The traffic control plan shall be prepared in compliance with the Caltrans Standard Plans and/or CA MUTCD and shall be prepared by a certified traffic engineer or a qualified traffic control professional. The Contractor shall submit a scaled drawing with detailed information, such as lanes to be closed or narrowed, time and days of operation, transitions, cones and barricades, signs, arrow boards, pedestrian and bicycle provisions, etc. The traffic control plan should show length of transitions, cone spacing, sign spacing, etc. based on the posted speed limits or the posted construction zone speed limits. The traffic control plan shall also include a provision for the Contractor to contact and coordinate with the Valley Transportation Authority (VTA) if a bus stop is affected.
The Contractor shall maintain a safe workplace throughout the job including, but not limited to, providing all flaggers, safety equipment, flashing arrow boards, changeable message signs (minimum of two), traffic control devices; maintenance of barricades, safe pedestrian passages along sidewalks, maintenance of handicap access throughout the project site where applicable and maintenance of pavement within the limits of the roadway and driveways with a suitable traffic bearing surface.
The Contractor shall provide and maintain all necessary traffic control devices to ensure safe pedestrian and vehicular access through and around the job site. Warning signs shall be installed at locations in accordance with the CA MUTCD, Part 6, “Temporary Traffic Control.” The Contractor shall fulfill the requirements of this section, 24 hours per day, seven days a week, including holidays, from the time the Notice to Proceed is issued until the project is formally accepted.
Should the Contractor fail to perform these duties, the Engineer, at the Engineer's sole discretion, may elect to have City, or contract forces, perform the duties, deducting the expenses incurred from any moneys that are due, or to become due, to the Contractor. By exercising this option, the Contractor is in no way relieved of the responsibility to perform these duties.
The Contractor shall provide a minimum of two competent and qualified flaggers dedicated solely to directing traffic if traffic lanes have been reduced to only one lane for two-way traffic, in and out of driveways and cross-streets and/or across the construction area as deemed to ensure safe traffic control during construction operations. Flaggers shall be equipped with all necessary tools to properly control the traffic.
Traffic Control/Management Plan
A traffic control plan shall be submitted by the Contractor to the Engineer a minimum of five (5) working days prior to any work commencing on the project. The traffic control plan shall be reviewed and accepted by the Engineer prior to any work commencing on the project. All traffic plans shall be prepared in accordance with the CA MUTCD, Part 6, “Temporary Traffic Control,” Section 12, “Temporary Traffic Control,” of the Standard Specifications, and these Contract Documents.
No Parking Signs
Prior to the start of work which requires parking restriction, the Contractor shall request approval to post and maintain temporary “No Parking” signs on each street where the operations will take place. It shall be the Contractor's responsibility to post "No Parking" signs in the areas where the Contractor's work will require restricted parking. The Town will provide signs for the Contractor's use. To be enforceable, the signs must be posted not less than 72 hours prior to the start of the work at a maximum spacing of 60 feet. The signs must clearly show the date(s) and hours of the parking prohibition, as well as the date and time the signs were posted, and the project name and contractor’s phone number. If the work is not performed during the timeframe indicated on the “No Parking” signs, the work will be rescheduled with at least five (5) working days advance notice. The Contractor shall perform all re-posting of “No Parking” signs and re-notification of businesses, tenants, and residents as a result of his failure to meet the posted schedule. Any delays caused by failure of the Contractor to adhere to the approved schedule will be at the Contractor’s sole expense. No additional compensation will be allowed for costs resulting from said delays.
The Contractor shall remove the “No Parking” signs immediately when they are no longer needed for use in the respective area of the project. The Contractor shall notify the Los Gatos/Monte Sereno Police Department directly after posting and immediately upon removal of the said signs at (408) 354-8600.
During the morning of each scheduled workday, the Contractor shall be responsible for calling the Los Gatos/Monte Sereno Police Department Police Dispatch to tow cars, if necessary, as approved by the Engineer. The Contractor shall have available for the police responding to the call photo documentation of the “No Parking” signs being posted if the signs were removed or vandalized the previous night.
Detours, Temporary Striping, and Barriers
Any approved detours or barriers, signing and striping necessary to complete the construction of the project shall be provided, installed, maintained, and removed by the Contractor at his expense. Temporary striping shall be self-sticking traffic marking tape, vinyl or otherwise, developed for such use, and shall be used for temporary striping as required, unless shown otherwise on the plans or specified in the Technical Specifications. No painted temporary striping or markings will be allowed unless the temporary markings will be entirely covered by the permanent markings.
Notify the Los Gatos/Monte Sereno Police Department daily at (408) 354-8600 of street or lane closures or detours within the roadway prior to setting up and upon removal of traffic control devices.
Additional Construction Area Signs and Controls
In addition to the requirements of the CA MUTCD, the following traffic controls will be required as specified by the Engineer. These additional requirements in no way relieve the Contractor from his obligation to comply with the standards set forth in that manual.
• "Road Work Ahead" (Type C-23(CA)) signs shall be posted in advance of the first major cross street before the start of the work zone to allow traffic to avoid the work zone prior to entering the zone. The signs shall also be posted at the approaches to the project site.
• "End Road Work" (Type G20-2) signs shall be placed at all public road exits from the project site.
• The Contractor shall provide, install and maintain a minimum of four (4) lighted barricades for each individual construction site for concrete improvements (i.e. for curb and gutter removal & replacement and for accessibility ramp installation).
• Changeable message signs will be used starting one (1) week prior to construction beginning and will be maintained in place until construction impacts to the public no longer exist as determined by the Engineer.
• “Bikes May Use Full Lane” (R4-11)–modified for temporary construction sign
The Contractor shall be responsible for locating existing poles on which to mount these signs or shall provide temporary stands or poles on which to place the required signs. The Engineer shall approve the method of attachment to existing poles prior to sign installation. No sign shall be mounted on decorative street light poles unless the Contractor can clearly show that the mounting method will not damage the finish on the poles.
Upon completion of the work, the signs and posts shall be removed and disposed of outside the public right of way in conformance with the provisions in the Standard Specifications.
Maintenance of Pedestrian Access and Circulation
Safe pedestrian access and circulation that is fully wheelchair accessible shall be maintained by the Contractor through or around the project area. All walkways, pedestrian crossings, ramps and other pedestrian facilities removed or blocked by the Contractor’s operations shall be replaced with temporary facilities unless otherwise approved by the Engineer.
Pedestrian access at each individual project site may be diverted for a maximum of five (5) calendar days with approved traffic control plan. Drop off from existing improvements to excavated areas shall be temporarily ramped. Ramps shall be maintained at 12:1 or flatter with compacted sub-grade or base rock material until final improvements are installed.
Lane Closures
Requests for lane closures shall be made a minimum of five working days prior to the proposed closure. Once the lane closure has been approved by the Town, the Contractor shall post a minimum of five (5) working days in advance of the proposed lane closure a changeable message sign at the limits of each closure or as specified by the Engineer. These changeable message signs shall also be used on the day of the actual closure. The changeable message signs shall indicate the days and hours of the proposed lane closure and the type of work being done during that lane closure.
Flashing arrow signs shall be used for all lane closures. The Contractor shall check with the Engineer to confirm any lane closure restrictions that may be in effect before closing any lanes.
The Contractor shall leave the streets open to traffic until just prior to starting the work, and will provide all barricades, signs and traffic control measures necessary to protect the work.
No work that interferes with public traffic shall be performed outside of the working hours, except as otherwise approved by the Engineer. All traffic lanes shall be open to traffic outside of the working hours.
A minimum of one paved, or surfaced traffic lanes and one paved bicycle lane, not less than fifteen (15) feet wide (10 foot wide for the traveled vehicle lane and 5 feet wide for the bicycle lane), shall be open for use by public traffic in each direction of travel. Traffic may not be routed over unpaved roadways unless authorized by the Engineer.
In addition, the full width of the traveled way on each street shall be open for public use on Saturdays and Sundays (except for those streets approved by the Engineer for weekend work), on designated legal holidays, and when construction operations are not actively in progress. Designated legal holidays are: January 1, the third Monday in January, the third Monday in February, June 19, the last Monday in May, July 4, the first Monday in September, the fourth Thursday of November, and December 25. When a designated holiday falls on a Saturday, the preceding Friday shall be treated as a legal holiday. When a designated holiday falls on a Sunday, the following Monday shall be treated as a legal holiday.
Deviations from the requirements of this section concerning hours of work, which do not change the cost of the work, may be permitted upon the written request of the Contractor, if in the opinion of the Engineer, the general public will be better served and the work expedited. Such deviations shall not be implemented until the Engineer has provided the Contractor with written approval to do so. All other modifications will be made by contract change order.
The Contractor shall pay the Town liquidated damages in the amount of $1,000 per hour (or part of an hour) for traffic control that is set-up before the designated and approved hours of work. Liquidated damages for failure to open streets by the required time shall be $1,000.00 per hour.
Traffic Control System for Lane Closure
A traffic control system shall consist of closing traffic lanes in accordance with the details shown on Caltrans Standard Plans T10, T10A, T11, T11A, T12, T13, T13A, and T13B as shown in Attachment B, the provisions of Section 12, “Temporary Traffic Control,” of the Standard Specifications, and these Contract Documents.
The provisions in this section will not relieve the Contractor from the responsibility to provide additional devices or take measures as may be necessary to comply with the provisions of Section 7-1.04, “Public Safety,” of the Standard Specifications.
Each vehicle used to place, maintain and remove components of a traffic control system on multilane roads shall be equipped with a Type II flashing arrow sign which shall be in operation when the vehicle is being used for placing, maintaining, or removing the components. Vehicles equipped with a Type II flashing arrow sign not involved in placing, maintaining, or removing the components when operated within a stationary type lane closure shall only display the caution display mode. The sign shall be controllable by the operator of the vehicle while the vehicle is in motion.
If any component of the traffic control system is displaced, or ceases to operate or function as specified from any cause, during the progress of the work, the Contractor shall immediately repair the component to its original condition or replace the component, and shall restore the component to its original location.
When lane closures are made for work periods only, at the end of each work period, all components of the traffic control system, except portable delineators placed along open trenches or excavations adjacent to the traveled way, shall be removed from the traveled way and shoulder. If the Contractor so elects, the components may be stored at selected central locations, approved by the Engineer.
Temporary Pavement Delineation
Temporary pavement delineation shall comply with these Technical Specifications and with Section 12-3, “Temporary Traffic Control Devices,” of the Standard Specifications, CA MUTCD, and these Contract Documents.
Property Access Requirements
The Contractor shall maintain property access to all residents and businesses at all times unless otherwise approved by the Engineer. Upon approval by the Engineer, access to certain properties may be temporarily closed if all of the following conditions can be met:
a. No options exist to maintain property access and complete the project.
b. The Contractor has discussed the closure with the resident or business owner in person.
c. Residents or business owners has been notified, in writing, at least five (5) calendar days in advance of the time and length of closure
d. Resident or business owners have been reminded of the closure, in writing, at least two (2) working days prior to the actual closure.
e. The Contractor has provided the resident or business with a contractor name and number to call with questions regarding the closure.
f. Closure will last no longer than three (3) working days
Signalized Intersections
The Contractor shall be responsible for contacting and coordinating with the Town’s signal maintenance contractor for any work at signalized intersections. No additional working days will be given due to the Contractor for not scheduling the work with the Town’s signal maintenance contractor prior to the start of work.
General
The Contractor shall remove and dispose of all trees, including stumps, to a depth of at least 18 inches, as identified on the Plans and as directed by the Town. Removal of the trees includes roots and tree wells. All tree removals must have prior approval of the Town Arborist and Engineer and shall be performed by a Contractor possessing a C-27 or a D-49 license. All costs for the tree removal and proper disposal shall be paid by the Contractor. The Contractor shall obtain Tree Removal Permits from the Parks and Public Works Department and fees for the Tree Removal Permits shall be waived for the Town project.
The Contractor shall post tree removal notices at least ten (10) days prior to their removal. Notices shall be requested by the Contractor and provided by the Town. Any delays caused by the failure of the Contractor to post the notices will be at the Contractor’s sole expense. No additional compensation will be allowed for costs resulting from said delays.
Where trees are removed, the Contractor shall install root barrier. The Contractor shall submit the root barrier for review and approval.
Mulch shall be spread as shown on the Plans in a 2-inch layer unless otherwise shown.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work in compliance with the Plans, Specifications, and “Hot Mix Asphalt (HMA),” of the Technical Specifications, including but not limited to constructing HMA, complete in place, including surface preparation, tack coat, temporary transition, job mix formula preparation, shall be included and paid for in the appropriate bid item price.
General
Hot mix asphalt shall conform to Section 39, "Hot Mix Asphalt," of the Standard Specifications, the Plans, and these Technical Specifications. This work includes producing and placing hot mix asphalt (HMA) using the modified Standard Process and placing Minor Hot Mix Asphalt using the Method Process as indicated herein.
Generally, the hot mix asphalt to be used will be as follows unless modified by the Engineer, compacted to a minimum of 95%:
Leveling Courses: | HMA Type A, 3/8-inch maximum |
Surface Courses, Dig Outs, and Speed Humps: | HMA Type A, 1/2-inch maximum |
The grade of asphalt binder mixed with aggregate for HMA Type A must be PG 64-10 and shall conform to Subsection 92-1.02(B), “Performance Grade Asphalt Binders,” of the Standard Specifications.
Construction
The work shall consist of preparing the existing street surfaces prior to the commencement of paving. Such work shall include removing controlling nuisance water, sweeping, watering, and removing loose and broken hot mix asphalt pavement and foreign material as specified in the Standard Specifications and these Contract Documents, and as directed by the Engineer.
Asphalt leveling course shall be spread to produce a uniform smoothness. The leveling course shall be compacted with an 8- to 10-ton rubber tire roller.
A tack coat of undiluted SS1H emulsified asphalt shall be placed on all exposed hot mix asphalt and concrete surfaces prior to placement of asphalt.
The Engineer may sample the hot mix asphalt from truck beds at the plant, from the hopper of the spreading machine, or from the completed mat at the discretion of the Engineer. The Contractor shall facilitate the sampling process.
The temperature of the hot mix asphalt prior to placement shall not be less than 260°F or at the discretion of the engineer.
The Contractor shall construct temporary pavement transitions at all transverse paving joints greater than 1 inch prior to allowing traffic onto the paved surface. Temporary pavement transitions shall have a maximum slope of 20:1 or as approved by the engineer and be constructed on Kraft paper or other suitable bond breaker such that upon removal of the temporary pavement transition, a clean notch remains. The temporary transitions may be constructed of either cold mix or hot mix.
The Contractor shall continuously maintain the temporary pavement until final paving. Each temporary transition shall be inspected by the Contractor and repaired as necessary to comply with these provisions at the end of each day including weekends and holidays.
The Contractor shall have hand-compaction equipment immediately available for compacting all areas inaccessible to rollers. Hand-compaction shall be performed concurrently with breakdown rolling. If for any reason hand-compaction falls behind breakdown rolling, further placement of hot mix asphalt shall be suspended until hand-compaction is caught up. Hand-compaction includes vibraplates and hand tampers. Hand torches shall be available for rework of areas which have cooled.
After compaction, the surface texture of all hand work areas shall match the surface texture of the machine placed mat. Any coarse or segregated areas shall be corrected immediately upon discovery. Failure to immediately address these areas shall cause suspension of hot mix asphalt placement until the areas are satisfactorily addressed, unless otherwise allowed by the Engineer.
Speed Humps
Construction of speed humps shall conform to Town Standard Plan TR-J and shall include the construction of new speed humps for the entire width of the roadway or as directed by the Engineer, and the installation of signs on either new or existing asphalt or concrete roadways. Hot mix asphalt for speed humps shall be placed in one lift. After new speed humps are installed, the Contractor shall install temporary signage if none exists to alert the presence of unstriped speed humps. The signs shall be maintained at the Contractor’s sole expense until final signage and/or striping is installed.
A bidders’ conference will be held on Wednesday, May 27, 2026 at 10:00 am, at 208 E. Main St. Los Gatos, CA 95030 to acquaint all prospective bidders with the Contract Documents and the Worksite. The bidders’ conference is Mandatory. A bidder who fails to attend a mandatory bidders’ conference may be disqualified from bidding.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all of the work involved in compliance with the Plans, Specifications and “Hot Mix Asphalt Dig out and Repairs,” of the Technical Specifications, shall be included and paid for in the appropriate bid item price.
General
Hot mix asphalt (HMA) dig outs shall conform to Section 39, “Hot Mix Asphalt,” of the Standard Specifications, the Plans, and these Contract Documents. Attention is directed to “Hot Mix Asphalt (HMA)” of these Technical Specifications. The Contractor shall grind and replace the hot mix asphalt pavement to a depth of four (4) inches on residential streets or six (6) inches on arterial streets at locations marked in the field by the Engineer.
Existing roadway sections may contain road paving fabric. All costs associated with the grinding, removing, and disposing of HMA including those containing road paving fabric shall be borne by the Contractor.
The Contractor shall notify the Engineer a minimum of five (5) working days prior to any dig out repair work done within any signalized intersection, which would cause expected interference/interruption to the existing traffic signal system and/or traffic control.
Prior to beginning any work on the dig out and repairs, the Contractor shall arrange for and conduct a field review of the job and mark out the locations of each dig out with the Engineer. The Engineer and Contractor shall record the agreed upon dimensions for each dig out at each location. Size of the dig outs shall not vary from this agreement unless specified in writing by the Engineer. Additional compensation shall not be allowed for dig outs in excess of the agreed upon size.
The HMA in the dig outs shall be placed on the same day as the removal. The HMA shall be placed and compacted in at least two lifts unless shown otherwise allowed by the Engineer.
The contract price per square foot shall remain the same despite any increase or decrease in contract quantities.
The existing section will be removed by grinding. Any additional expenses incurred due to the increase in the size of the dig out necessary to accommodate the size of grinder shall not be paid for by the Town, including the increased cost for the additional tonnage of asphalt necessary to fill the increased dig out area.
All dig outs shall be removed and replaced on the same day with a new full depth hot mix asphalt section. Upon removing the existing AC, all loose material shall be removed to a solid surface (95% compaction) or the Contractor shall compact the upper four inches (4") of the subgrade (or aggregate base) to not less than 95% relative compaction.
A tack coat of undiluted SS1H emulsified asphalt shall be placed on all exposed hot mix asphalt and concrete surfaces prior to placement of asphalt.
All excavations shall be backfilled with the final asphalt.
The Contractor shall provide a minimum of one self-propelled, vacuum sweeper to remain on-site at all times. The sweeper shall be used to keep the streets free from debris and hazards at the direction of the engineer. By the end of each working day, all streets shall be fully available to all types of traffic and free from hazards.
The Contractor shall be responsible for protecting all utility facilities and Town monuments located within the project area. The Contractor shall be responsible for repairing any damage to the utility facilities caused by the Contactor’s operations and shall be responsible for hiring a surveyor and filing the necessary paperwork for any Town monument that needs to be reset due to the Contractor’s work.
Pavement markers and thermoplastic markings that are removed and replaced as part of the dig outs are considered included in this item of work, therefore, no further compensation will be allowed.
General
The work covered by this section includes all work, equipment, and materials necessary to root prune trees and install root barriers as directed by the Town Engineer. This includes saw cutting or other acceptable methods of cutting roots, to a depth of 18-inches, and for a length of up to 15 feet. Cut roots and contaminated base and subbase shall be removed within the limits prescribed. All pruned roots with a diameter equal to or greater than 2 inches shall be sealed with black plastic to prevent moisture loss and parasite invasion to the satisfaction of the Town Engineer. The Contractor shall install root barriers at all root prune sites per Town Standard Plan No. 234 and 235. The Contractor shall submit the root barrier for review and approval.
A special notice pertaining to the tree trimming shall be delivered to the adjacent home or business at least two working days before the tree is trimmed. The notice shall be reviewed and approved by the Engineer before delivery.
A bidders’ conference will be held on Wednesday, May 27, 2026 at 10:00 am, at 208 E. Main St. Los Gatos, CA 95030 to acquaint all prospective bidders with the Contract Documents and the Worksite. The bidders’ conference is Mandatory.
Measurement and Payment
Full compensation for furnishing all labor, material, equipment, tools, and all other incidentals necessary to perform the full scope of work as described above, for removal, legal disposal or as specified herein and as directed by the Engineer, including temporary striping and delineation, tack coats and paint binders, and for performing all of the work involved in compliance with the Plans, Specifications, and “Wedge Grind,” of the Technical Specifications, shall be included and paid for in the appropriate bid item price.
General
Grinding shall conform to Section 42-3, “Grinding,” of the Standard Specifications, the Plans, and these Contract Documents. The Contractor shall furnish all necessary supervision, labor, materials, construction tools and equipment to complete asphalt removal and proper disposal at locations specified by the Engineer.
Scope
Wedge grind shall consist of a longitudinal wedge cut of 1.5” by 4’ (minimum) along gutter lines. Wedge grind shall consist of a transverse wedge cut of 1.5" by 18' (minimum) along streets not to receive a new surface treatment. The locations to wedge grind include, but are not limited to, any which abut any permanent structures such as curbs, gutters, sidewalks, driveways, concrete slabs, and catch basins. Any sections of asphalt that becomes loose after grinding shall be removed and disposed of by the Contractor at the Contractor’s expense.
Pavement wedge grind shall not be allowed more than 48 hours prior to schedule overlay operations without written authorization from the Engineer.
Cold milling/wedge cutting machines shall be operated so as not to produce fumes or smoke. They shall be capable of planning/milling/wedge cutting the pavement without requiring the use of a heating device to soften the pavement during, or prior to, the cutting operation.
The Contractor shall be responsible for maintaining all wedge cuts, using cutback or other methods, to prevent tire and suspension damage to vehicles and to prevent hazards to bicyclists and pedestrians.
Wedge cutting at corners, returns and hard to get areas shall be done with special grinding equipment capable of grinding such areas. Wedge cutting or grinding may encounter existing paving fabric on previously overlaid streets. No additional payment will be made for this condition and the Contractor shall dispose of the fabric at no additional cost. The same method shall be used on all structures that area left above the traveled asphalt surface.
Asphalt wedge grind shall be measured by lineal feet and as marked in the field by the Engineer. No payment shall be made for materials removed outside of the limits marked by the Engineer.
Each Bid Proposal must be accompanied by bid security of ten percent of the maximum bid amount, in the form of a cashier’s check or certified check, made payable to the Town, or bid bond using the form included in the Contract Documents and executed by a surety licensed to do business in the State of California. The bid security must guarantee that, within ten days after issuance of the Notice of Potential Award, the bidder will: execute and submit the enclosed Contract for the bid price; submit payment and performance bonds for 100% of the maximum Contract Price; submit the insurance certificates and endorsements; and submit valid Certificates of Reported Compliance as required by the Off-Road Regulation, if applicable, and any other submittals, if any, required by the Contract Documents or the Notice of Potential Award. A Bid Proposal may not be withdrawn for a period of 60 days after the bid opening without forfeiture of the bid security, except as authorized for material error under Public Contract Code § 5100 et seq.
General
Work shall conform to Section 56, “Signs,” of the Standard Specifications, the Plans, the CA MUTCD, and these Special Provisions except as noted herein.
The Contractor shall inventory existing sign locations prior to removal. Signs to be salvaged shall be removed, cleaned, and stored by the Contractor unless another location is specified. For locations where the Contractor is to remove and/or relocate existing signposts as shown on the Plans, the Contractor shall also remove the existing foundation and/or footing. Voids created by the removal shall be backfilled with cement slurry (2-sack mix) where concrete pavement is to be installed. Voids created by the removal of the signposts not in the concrete pavement area shall be backfilled with soil and compacted to at least 90% relative compaction or as specified by the Engineer.
The street signs that are obstructing the construction work shall be removed and signs shall be installed by the Contractor. New signs shall be placed on a new signpost. Prior to installation, the Engineer shall approve the location of the signs. The Contractor shall call Underground Service Alert (USA) at 1-800-227-2600 prior to digging for the sign pole installation. The Contractor shall neatly core the existing sidewalk, concrete pavement, etc. and shall install the signposts per the Town Standard Plans. The Contractor shall provide all fasteners required to install all signs as indicated on the Plans and as directed by the Engineer.
The Contractor, at the Contractor’s sole expense, shall repair materials to be salvaged that are damaged as a result of the Contractor’s operations or install a new sign per the Town of Los Gatos Standard Plans to the satisfaction of the Engineer.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for performing all the work involved in compliance with the Plans, Specifications, and Section titled “Signage,” of the Technical Specifications, shall be included and paid for in the price for appropriate bid item/s.
As further specified in Section 5.4 of the General Conditions, if Contractor fails to complete the Work within the Contract Time, Town will assess liquidated damages in the amount of TBD per day for each day of unexcused delay in achieving Final Completion, and such liquidated damages may be deducted from Town’s payments due or to become due to Contractor under this Contract.
Measurement and Payment
Full compensation for furnishing all labor, materials, equipment and incidentals, and for doing all of the work involved in compliance with the Plans, Specifications, and “Asphalt Removal,” of the Technical Specifications, including but not limited to removal, legal disposal, temporary striping and delineation, tack coats, and paint binders, shall be included and paid for in the appropriate bid item price.
General
The Contractor shall furnish all necessary supervision, labor, materials, construction tools and equipment, supplies to complete asphalt removal and proper disposal at locations marked by the Engineer. The Contractor to cold plane and remove asphalt to a depth as indicated on the Plans. No payment shall be made for materials removed outside of the limits marked by the Engineer. Existing pavement surface on roadways to be milled prior to pavement inlay shall be cold planed as specified herein. The Contractor shall be responsible for maintaining all cold planing cuts, using cutback or other methods, to prevent tire and suspension damage to vehicles and to prevent hazards to bicyclists and pedestrians.
Equipment
The machine used for planing shall have performed satisfactorily on similar work and shall meet the following requirements.
The planing machine shall be specifically designed and built for the planing of bituminous pavements without the addition of heat. It shall have the ability to plane Portland cement concrete patches in the bituminous pavement. The cutting drum shall be a minimum of sixty inches wide and shall be equipped with carbide tipped cutting teeth placed in a variable lacing pattern to produce the desired finish.
The machine shall be capable of being operated at speeds of zero to forty feet per minute, it shall be self-propelled, and have the capability of spraying water at the cutting drum to minimize dust. The machine shall be operated in such a way so that no fumes or smoke will be produced. The machine shall be capable of removing the paving material next to curbs or gutters and be designed such that the operator thereof can at all times observe the planing operation without leaving the controls. The machine shall be adjustable for slope and depth and shall be equipped with sonic sensing devices for controlling depth.
Construction
The limits of cold planing will be determined by the Engineer prior to construction. Cold planing may require removal of existing asphalt pavement above gutter lips, in addition to the required depth below the gutter lip, due to prior overlays. Pavement to be cold planed may contain pavement fabric. No additional payment will be made for these conditions and the Contractor shall dispose of the additional asphalt and/or fabric at no additional cost. Cold planing shall not be allowed more than 48 hours prior to the scheduled overlay operations without written authorization from the Engineer.
The Contractor shall obtain a water meter from San Jose Water prior to drawing water from any hydrant.
Questions or requests for clarifications regarding the Project, the bid procedures, or any of the Contract Documents must be submitted through the Town’s bidding site https://procurement.opengov.com/portal/losgatosca and received a minimum of five (5) working days prior to the scheduled bid opening. Oral responses are not authorized and are not binding on the Town. Bidders should submit any such written inquiries at least five Working Days before the scheduled bid opening. Questions received any later might not be addressed before the bid deadline. An interpretation or clarification by Town in response to Questions or requests for clarifications will be issued through an addendum no later than 72 hours prior to bid opening.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, flaggers, equipment, and all incidentals, and for doing all of the work in compliance with the Plans, Specifications, and Section titled “Pavement Marker, Thermoplastic Marking, and Striping Removal,” of the Technical Specifications, including full compensation for any additive alternate work, shall be included and paid for in the appropriate bid item price.
General
Pavement marker, markings and striping removal shall conform to the Plans and these Contract Documents.
Existing pavement markers, thermoplastic pavement markings, and striping, and paint markings and striping shall be removed by grinding prior to placement of the new surface. The grinder shall be specifically designed for the purpose of removing existing traffic stripes and markings and shall conform to the provisions of Section 84-9.03 of the Standard Specifications. Immediately upon removal of the markings and striping, temporary markings and striping shall be placed. Grinding operations shall be conducted to keep all removed pavement material from entering the storm drain system. The operation shall be controlled and contained so as not to impair the safe passage of traffic adjacent to the work site. Existing pavement markers shall be removed prior to placing the new surfacing (rubber chip seal, rubber cape seal, slurry seal, micro surfacing, and overlay).
The location of all striping, markings, and markers shall be marked out and documented by the Contractor prior to removal of any striping, markers, and/or thermoplastic material and before placing the new surfacing (rubber chip seal, rubber cape seal, slurry seal, micro surfacing, and overlay). This information shall be given to the Engineer for review prior to any striping removal.
All traffic striping and pavement markings (legends) covered by or removed prior to the surfacing or otherwise damaged by the Contractor’s operations shall be replaced in kind in the same location and count.
Existing pavement striping, markings, and markers which are outside the work area are not to be removed and shall be protected by the Contractor. Any striping, markings, or markers which are to remain, which are damaged or rendered useless by the Contractor's operations, shall be restored by the Contractor to the Engineer's satisfaction and at the Contractor's sole expense.
The Contractor shall review all existing striping and pavement markings in the field prior to submitting a bid.
The plans, specifications, bid forms and contract documents for the Project, and any addenda thereto (“Contract Documents”) may be downloaded from Town’s bidding site https://procurement.opengov.com/portal/losgatosca. Printed copy of the Contract Documents is not available from the Town.
Measurement and Payment
Full compensation for furnishing, placing, maintaining, replacing (regardless of the number of times it is required), and removing temporary traffic stripes, temporary markings, and temporary pavement markers shall be considered as included in the lump sum price paid for under “Traffic Control Requirements,” and no additional compensation will be allowed therefor.
General
Temporary pavement delineation shall be furnished, placed, maintained and removed in accordance with the CA MUTCD, Section 12 of the Standard Specifications, and these Contract Documents. Nothing in these Contract Documents shall be construed as to reduce the minimum standards specified in the CA MUTCD or as relieving the Contractor from his responsibility as provided in Section 7-1.04, “Public Safety,” of the Standard Specifications and these Contract Documents.
Lane line or centerline pavement delineation shall be provided at all times for travel lanes open to public traffic. Whenever the work covers or causes obliteration of pavement delineation, temporary pavement delineation or permanent traffic stripes shall be in place prior to opening the traveled way to public traffic.
Surfaces on which temporary pavement delineation is to be applied shall be cleaned of all dirt and loose material and shall be dry when the pavement delineation is applied.
The Contractor shall perform all work necessary to establish satisfactory alignment for temporary pavement delineation.
Temporary pavement delineation that is damaged from any cause during the progress of the work shall be immediately repaired or replaced at the Contractor’s sole expense.
Temporary Striping
Whenever existing traffic striping or markings have been removed, paved over, or otherwise obliterated, temporary striping or markings shall placed with paint on the same day as traffic striping and markings are removed. Slurry tabs may be used as the direction of the Engineer. If slurry tabs are allowed, they shall be provided as follows: Slurry tabs of the appropriate color as approved by the Engineer shall be installed and placed on twenty-four (24) foot intervals to delineate all four (4) inch traffic stripes. All channelization lines (solid eight (8) inch or twelve (12) inch line markings) shall be temporarily restored with a double row of slurry tabs as approved by the Engineer. All crosswalks shall be restored with a double row of slurry tabs as approved by the Engineer. All pavement markers separating multiple turning lanes shall be replaced with slurry tabs on a ten (10) foot spacing.
Temporary traffic striping and marking shall be removed and replaced with permanent striping and markings as soon as the final pavement surface has cured sufficiently to receive the permanent traffic paint or thermoplastic. Permanent pavement markers shall be installed on the same day that the permanent traffic striping and markings are installed, however, the installation of pavement markers shall be done only after all traffic striping and markings are installed. The Contractor shall maintain the temporary striping until their permanent traffic striping and markings are placed.
When no longer required for the direction of public traffic, as determined by the Engineer, the temporary traffic stripe and pavement marking tape and temporary pavement markers, applied to existing pavement, the top layer of new pavements, or any other paved surface where the previously placed pavement delineation conflicts with the new traffic pattern, shall be removed and disposed of in accordance with Section 5-1.36C, “Nonhighway Facilities,” of the Standard Specifications and all lines and marks used to establish the alignment for the temporary traffic stripes, pavement markings, and temporary pavement markers shall be removed from the pavement.
No person, firm, or corporation may submit or be a party to more than one Bid Proposal unless alternate bids are specifically called for. However, a person, firm, or corporation that has submitted a subcontract proposal or quote to a bidder may submit subcontract proposals or quotes to other bidders.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all of the work in compliance with the Plans, Specifications, and “Traffic Stripes, Pavement Markings, and Markers,” of the Technical Specifications, shall be measured and paid for in the appropriate bid item price.
General
Painting traffic stripes (traffic lines) and pavement markings (legends) shall conform to the CA MUTCD, Section 84 of the Standard Specifications, the striping tie out plans as generated by the Contractor and approved by the Engineer under the Plans, detail drawings as shown in Attachment B, and “Pavement Marker, Thermoplastic Marking and Striping Removal,” of these Contract Documents. Traffic Stripes and marking shall be installed as shown on the approved striping tie-out plans or as directed by the Engineer.
All traffic stripes and pavement markings shall be laid out in the field by the Contractor and reviewed and approved by the Engineer five (5) working days prior to any final installation. Any striping and/or marking installed by the Contractor that the Engineer has not pre-approved, and that the Engineer determines are installed improperly or in the wrong locations, shall be removed and replaced to the satisfaction of the Engineer at the Contractor’s sole expense.
Paint for Traffic Stripes
Paint for the traffic stripes, curb painting, and pavement markings shall be Rapid Dry Water Borne paint in accordance with Sections 84, “Markings,” of the Standard Specifications and shall be applied in two coats.
Curbs shall be painted at locations shown on the Plans and as directed by the Engineer. Application shall consist of two coats of traffic paint of the appropriate color applied to the face and top of the curb.
Pavement markings shall be installed with stencils belonging to the Contractor that are determined to be identical to the Town’s stencils.
The Contractor shall install the first coat of the paint within seven (7) calendar days of the final resurfacing. After fourteen (14) calendar days, the second coat of paint shall be applied after the final resurfacing.
Raised Pavement Markers
Pavement markers shall conform to the CA MUTCD, Section 81, “Miscellaneous Traffic Control Devices,” of the Standard Specifications, and these Contract Documents. All non-reflective pavement markers shall be ceramic. Plastic pavement markers shall not be allowed.
Adhesive shall be hot melt bituminous adhesive conforming Section 81, “Miscellaneous Traffic Control Devices,” of the Standard Specifications and these Contract Documents.
Markers shall not be placed on new hot mix asphalt surface until the surface has been open to public traffic for a period of not less than seven days when hot melt bituminous adhesive is used, and not less than 14 days when epoxy adhesive is used. Placement of pavement markers shall be completed within three weeks of application of the new resurfacing of the respective roadway.
All pavement markers in place (outside the limits of the work) shall be protected from damage and shall be clean and undamaged after completion of the project. Any damage to the newly placed or existing markers due to the failure of the Contractor to protect the work, and correction of errors, shall be repaired by the Contractor at no additional cost.
Blue reflective (Caltrans Type BB) fire hydrant pavement markers shall be installed conforming to the provisions of the CA MUTCD Section 3B.11, “Raised Pavement Markers,” and Figure 3B-102 (CA).
A Certificate of Compliance shall be furnished as specified in Section 6-2.03C, “Certificates of Compliance,” of the Standard Specifications for reflective pavement markers. Said certificate shall also certify that the reflective pavement markers conform to the prequalified testing and approval of Caltrans, division of Traffic Operations, and where manufactured in accordance with the approved quality control program.
Thermoplastic Traffic Stripe and Pavement Marking
Thermoplastic traffic stripes (traffic lines) and pavement markings shall be applied in conformance with Section 84, " Markings," of the Standard Specifications and these Contract Documents.
Thermoplastic material shall be free of lead and chromium and shall conform to the requirements in State Specification PTH-02ALKYD or PTH-02SPRAY of the Standard Specifications.
Retroreflectivity of the thermoplastic traffic stripes and pavement markings shall conform to the requirements in ASTM D6359-99. White thermoplastic traffic stripes and pavement markings shall have a minimum initial retroreflectivity of 250 mcd/m2/lux. Yellow thermoplastic traffic stripes and pavement markings shall have a minimum initial retroreflectivity of 175 mcd/m2/lux.
The color for green back symbols shall meet FHWA specifications for “green.”
Where striping joins existing striping, as shown on the Plans, the Contractor shall begin and end the transition from the existing striping pattern into or from the new striping pattern a sufficient distance to ensure continuity of the striping pattern.
Payment for crosswalks shall be measured from the edge of curb or edge of gutter, whichever is less, in linear feet, and shall include the ladder striping and no additional compensation shall be allowed therefore.
Thermoplastic traffic stripes and pavement markings shall be free of runs, bubbles, craters, drag marks, stretch marks, and debris. Thermoplastic shall be extruded and placed in one coat and shall be placed five days after the final surfacing. Sprayable thermoplastic is not allowed after the installation of surface treatments (slurry seal, chip seal, or micro surfacing). Longitudinal limit line shall be white and 12 inches in width. All pavement striping and markings shall be white unless otherwise indicated.
Application
Use preheaters with mixers having 360-degree rotation to preheat the thermoplastic material. Apply the thermoplastic in a single uniform layer by extrusion method. Completely coat and fill voids in the pavement surface with the thermoplastic.
Extruded Thermoplastic
Apply extruded thermoplastic at a temperature from 400°F to 425°F unless a different temperature is instructed by the manufacturer. Apply extruded thermoplastic for a traffic stripe at a rate of at least 0.20 lbs./ft. of 4-inch wide solid stripe. The applied thermoplastic traffic stripe must be at least 0.060 inch thick. An applied thermoplastic pavement marking must be from 0.100 to 0.150 inches thick. Apply glass beads to the surface of the molten thermoplastic at a rate of at least 8 lbs./100 sq. ft.
The Bid Proposal must be accompanied by bid security of ten percent of the maximum bid amount, in the form of a cashier’s or certified check made payable to Town, or a bid bond executed by a surety licensed to do business in the State of California on the Bid Bond form included with the Contract Documents. The bid security must guarantee that within ten days after Town issues the Notice of Potential Award, the successful bidder will execute the Contract and submit the payment and performance bonds, insurance certificates and endorsements, valid Certificates of Reported Compliance as required under the California Air Resources Board’s In-Use Off-Road Diesel-Fueled Fleets Regulation (13 CCR § 2449 et seq.) (“Off-Road Regulation”), if applicable, and any other submittals required by the Contract Documents and as specified in the Notice of Potential Award.
Measurement and Payment
Full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for performing all the work involved in compliance with the Plans, Specifications, and “Signage,” of the Technical Specifications, shall be included and paid for in the appropriate bid item price.
General
Work shall conform to Section 56, “Overhead Sign Structures, Standards, And Poles,” of the Standard Specifications, the Plans, the CA MUTCD, and these Contract Documents except as noted herein.
The Contractor shall inventory existing sign locations prior to removal. Signs to be salvaged shall be removed, cleaned, and stored by the Contractor unless another location is specified. For locations where the Contractor is to remove and/or relocate existing signposts as shown on the Plans, the Contractor shall also remove the existing foundation and/or footing. Voids created by the removal shall be backfilled with cement slurry (2-sack mix) where concrete pavement is to be installed. Voids created by the removal of the signposts not in the concrete pavement area shall be backfilled with soil and compacted to at least 90% relative compaction or as specified by the Engineer.
The street signs that are obstructing the construction work shall be removed and signs shall be installed by the Contractor. New signs shall be placed on a new signpost. Prior to installation, the Engineer shall approve the location of the signs. The Contractor shall call Underground Service Alert (USA) at 1-800-227-2600 prior to digging for the sign pole installation. The Contractor shall neatly core the existing sidewalk, concrete pavement, etc. and shall install the signposts per the Town Standard Plans. The Contractor shall provide all fasteners required to install all signs as indicated on the Plans and as directed by the Engineer.
The Contractor, at the Contractor’s sole expense, shall repair materials to be salvaged that are damaged as a result of the Contractor’s operations or install a new sign per the Town of Los Gatos Standard Plans to the satisfaction of the Engineer.
Any addenda issued prior to the bid opening are part of the Contract Documents. Subject to the limitations of Public Contract Code § 4104.5, Town reserves the right to issue addenda prior to bid time. Each bidder is solely responsible for ensuring it has received and reviewed all addenda prior to submitting its bid. Bidders should check Town’s site periodically for any addenda or updates on the Project at https://procurement.opengov.com/portal/losgatosca.
Any specification designating a material, product, thing, or service by specific brand or trade name, followed by the words “or equal,” is intended only to indicate quality and type of item desired, and bidders may request use of any equal material, product, thing, or service. All data substantiating the proposed substitute as an equal item must be submitted with the written request for substitution. A request for substitution must be submitted within 35 days after Notice of Potential Award unless otherwise provided in the Contract Documents. This provision does not apply to materials, products, things, or services that may lawfully be designated by a specific brand or trade name under Public Contract Code § 3400(c).
The percentage of retention that will be withheld from progress payments is 5 %.
The successful bidder will be required to provide performance and payment bonds, each for 100% of the Contract Price, as further specified in the Contract Documents.
Any bid protest against another bidder must be submitted in writing and received by Town sent via email to Gary Heap, Town Engineer, at gheap@losgatosca.gov before 5:00 p.m. no later than two Working Days following bid opening (“Bid Protest Deadline”) and must comply with the following requirements:
Town reserves the unfettered right, acting in its sole discretion, to waive or to decline to waive any immaterial bid irregularities; to accept or reject any or all bids; to cancel or reschedule the bid; to postpone or abandon the Project entirely; or to perform all or part of the Work with its own forces. The Contract will be awarded, if at all, within 60 days after opening of bids or as otherwise specified in the Special Conditions, to the responsible bidder that submitted the lowest responsive bid. Any planned start date for the Project represents the Town’s expectations at the time the Notice Inviting Bids was first issued. Town is not bound to issue a Notice to Proceed by or before such planned start date, and it reserves the right to issue the Notice to Proceed when the Town determines, in its sole discretion, the appropriate time for commencing the Work. The Town expressly disclaims responsibility for any assumptions a bidder might draw from the presence or absence of information provided by the Town in any form. Each bidder is solely responsible for its costs to prepare and submit a bid, including site investigation costs.
Substitution of appropriate securities in lieu of retention amounts from progress payments is permitted under Public Contract Code § 22300
Each Subcontractor must be registered with the DIR to perform work on public projects. Each bidder must submit a completed Subcontractor List form with its Bid Proposal, including the name, location of the place of business, California contractor license number, DIR registration number, and percentage of the Work to be performed (based on the base bid price) for each Subcontractor that will perform Work or service or fabricate or install Work for the prime contractor in excess of one-half of 1% of the bid price, using the Subcontractor List form included with the Contract Documents.
Within ten calendar days following Town’s issuance of the Notice of Potential Award to the successful bidder, the bidder must submit payment and performance bonds to Town as specified in the Contract Documents using the bond forms included in the Contract Documents. All required bonds must be calculated on the maximum total Contract Price as awarded, including additive alternates, if applicable.
All bidders should carefully review the Instructions to Bidders for more detailed information before submitting a Bid Proposal. The definitions provided in Article 1 of the General Conditions apply to all of the Contract Documents, as defined therein, including this Notice Inviting Bids.
By: /s/ Wendy Wood, Town Clerk
Publication Date: Thursday, May 21, 2026
The successful bidder and its Subcontractor(s) must possess the California contractor’s license(s) in the classification(s) required by law to perform the Work. The successful bidder must also obtain a Town business license within ten (10) days following Town’s issuance of the Notice of Potential Award. Subcontractors must also obtain a Town business license before performing any Work.
Any Subcontractor who is ineligible to perform work on a public works project under Labor Code §§ 1777.1 or 1777.7 is prohibited from performing work on the Project.
If the Project includes construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper, each bid must include a bid item for adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb, which comply with safety orders as required by Labor Code § 6707.
If the Project involves the use of vehicles subject to the California Air Resources Board’s In-Use Off-Road Diesel-Fueled Fleets Regulation (13 CCR § 2449 et seq.) (“Off-Road Regulation”), then within ten calendar days following Town’s issuance of the Notice of Potential Award to the successful bidder, the bidder must submit to Town valid Certificates of Reported Compliance for its fleet and its listed Subcontractors, if applicable, in accordance with the Off-Road Regulation, unless exempt under the Off-Road Regulation.
The prime contractor must perform at least TBD% of the Work on the Project, calculated as a percentage of the base bid price, with its own forces, except for any Work identified as “Specialty Work” in the Contract Documents. The total bid amount for any such Specialty Work, as shown on the Bid Schedule, may be deducted from the base bid price before computing the TBD% self-performance requirement. The remaining Work may be performed by qualified Subcontractor(s).
As required by Public Contract Code § 20103.8, if this bid solicitation includes additive or deductive items, the following method will be used to determine the lowest bid: The lowest bid will be the lowest total of the bid prices on the base contract and those additive or deductive items that were specifically identified in the bid solicitation or Bid Proposal as being used for the purpose of determining the lowest bid price.
Each bidder must complete the Bid Schedule form with unit prices as indicated, and submit the completed Bid Schedule with its Bid Proposal.
The following documents are provided “For Reference Only,” as defined in Section 3.4 of the General Conditions:
(Please list all attachments in alphabetical order in the format shown below and then delete this instruction)
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
By confirming and submitting this Bid Proposal, Bidder certifies and warrants the following:
Award of Contract. By confirming and submitting this Bid Proposal, Bidder agrees that, if Town issues the Notice of Potential Award to Bidder, then within ten days following issuance of the Notice of Potential Award to Bidder, Bidder will do all of the following:
Example 40
Example: Class A
Enter number with commas
Please enter amount is $xxx format.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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