Active SLED Opportunity · CALIFORNIA · SAN MARCOS UNIFIED SCHOOL DISTRICT
AI Summary
San Marcos Unified School District seeks proposals for after school services for TK-8 students for the 2026-2027 year, funded by ELOP and ASES grants. Services include academic support, enrichment, physical activity, and nutrition, with priority for underserved students. Proposals due May 28, 2026, via the district's eProcurement Portal.
The San Marcos Unified School District (SMUSD) invites interested organizations and qualified entities to submit proposals for 2026-13, After School Services for San Marcos Unified. This solicitation is for the 2026-2027. Funded through Extended Learning Opportunity Program (ELOP) & After School Education and Safety (ASES).
The San Marcos Unified School District (SMUSD) invites interested organizations and qualified entities to submit proposals for the delivery of comprehensive on-site before-school, after-school, and intersession programs. These services are designed for students from Transitional Kindergarten through eighth grade (TK–8) and must adhere to the specific guidelines of the Expanded Learning Opportunity Program (ELOP) and the After School Education and Safety (ASES) grant.
SMUSD intends to award one (1) or more contracts to providers who demonstrate the ability to foster safe, engaging, and academically supportive environments. By leveraging both ELOP and ASES funding, the District aims to expand access to meaningful learning opportunities that extend beyond the traditional school day and calendar.
The San Marcos Unified School District (SMUSD) invites interested organizations and qualified entities to submit proposals for 2026-13, After School Services for San Marcos Unified. This solicitation is for the 2026-2027. Funded through Extended Learning Opportunity Program (ELOP) & After School Education and Safety (ASES).
San Marcos Unified School District (SMUSD) is located in northern San Diego County, positioned approximately 90 miles south of Los Angeles and 30 miles north of the city of San Diego. The district spans 44 square miles, encompassing the City of San Marcos as well as portions of Carlsbad, Escondido, Vista, and surrounding unincorporated areas. While it is bordered by the Pacific Ocean to the west and the Laguna Mountains to the east, the majority of the student population resides within the City of San Marcos.
Facilities
The district operates a diverse range of educational environments to meet the needs of its community:
10 Elementary Schools (including a Spanish dual-language immersion program)
2 K–8 Schools
3 Middle Schools
2 Comprehensive High Schools
1 Continuation High School
1 Independent Study High School
1 Adult Transition Program
Specifications and/or Drawings are available via the district's eProcurement Portal. Only electronic bid submittals will be accepted. Hard copies will be returned.
Bid Proposal:
No bid proposals shall receive consideration by the district unless made in accordance with the following instructions:
Bid proposals must be submitted to the Purchasing Department via the district's eProcurement Portal. All bids must be received on or prior to 2:00 pm on Thursday, May 28, 2026, after which bids will be unsealed.
SMUSD serves approximately 18,619 students, reflecting a rich demographic tapestry. The ethnic and socioeconomic composition of the district is as follows:
Student Group | Enrollment | % |
Emergent Bilinguals (EL) | 1,729 | 9.3% |
McKinney-Vento (MV) | 553 | 3.0% |
Foster Youth | 28 | 0.2% |
Socioeconomically Disadvantaged (SED) | 6,700 | 36.0% |
Students with Disabilities (SWD) | 3,735 | 20.1% |
Grade Level | Enrollment | UPP % |
Transitional Kindergarten | 656 | 31% |
Kindergarten | 1105 | 39% |
1st Grade | 1,139 | 41% |
2nd Grade | 1,300 | 42% |
3rd Grade | 1,337 | 39% |
4th Grade | 1,323 | 41% |
5th Grade | 1,376 | 41% |
6th Grade | 1,369 | 42% |
7th Grade | 1,419 | 42% |
8th Grade | 1,402 | 44% |
ASES & ELOP Program Location
School Name | TK | KN | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
Double Peak School | E | E | E | E | E | E | E | |||
Joli Ann Leitchtag Elementary | E | E | A/E | A/E | A/E | A/E | A/E | |||
Knob Hill Elementary | E | E | E | E | E | E | ||||
La Mirada Academy | E | E | A/E | A/E | A/E | A/E | A/E | A/E | A | A |
Richland Elementary | E | E | E | E | E | E | ||||
San Elijo Elementary | E | E | E | E | E | E | ||||
San Elijo Middle School | E | E | E | |||||||
San Marcos Elementary | E | E | A/E | A/E | A/E | A/E | A/E | |||
San Marcos Middle School | A/E | A | A | |||||||
Woodland Park Middle School | A/E | A | A | |||||||
A = ASES | E = ELOP | A/E = Both ASES & ELOP | ||||||||||
Please prepare your proposals in the provided "Pricing Proposal" section. All blanks must be appropriately filled in, and all prices must be stated. Any proposal not submitted through the District's eprocurement platform, by the specified date and time, will not be considered. If a hard copy is mailed to the District, the District will send it back to the bidder, unopened.
The district withholds the right to extend the date by one week and request proposal responses if no proposals are received by the original due date.
Encyclopedic proposals which do not specify the products or services that will meet the scope and requirements specified may be disqualified.
The primary objective of this Request for Proposals (RFP) is to secure high-quality education and enrichment providers capable of operating at one or more of our school site locations.
Target Audience: Students in grades TK–8, with specific emphasis on educational and extracurricular enrichment.
Priority Enrollment: In alignment with state mandates, priority registration will be granted to Unduplicated Students, including those who are unhoused, in foster care, English Language Learners (ELL), or who qualify for Free and Reduced Price Meals (FRPM).
District Funding Status: SMUSD is currently designated as an ELOP Rate 2 district. This status is based on an unduplicated pupil percentage (UPP) of under 75% of total student enrollment, as verified by the California Longitudinal Pupil Achievement Data System (CALPADS).
Program Overview & Purpose
The District invites proposals from qualified organizations to provide program management and direct services for the After School Education and Safety (ASES) Program pursuant to California Education Code §8482 and the Expanded Learning Opportunities Program (ELOP) pursuant to Education Code §46120. The selected contractor will be responsible for establishing and maintaining a safe, structured, and supervised environment that provides:
Academic Support: Provide dedicated homework assistance, tutoring, and literacy development that aligns with District-adopted standards and California Common Core.
Enrichment: Deliver diverse, hands-on learning opportunities, including STEM, Visual and Performing Arts, and career-themed exploration.
Physical Activity: Provide age-appropriate recreational activities that promote health, wellness, and social-emotional development.
Target Population: Prioritize access and high-quality programming for students identified as English Learners, foster youth, and those eligible for free or reduced-price meals.
Nutrition: Ensure every student participant receives a daily nutritious snack or meal meeting all District and federal nutritional standards.
Integrated Curriculum: Ensure all programming is developmentally appropriate, age-appropriate (specifically for TK/K), and mirrors the rigor and student-centered focus of the regular instructional day.
Any questions relative to the bid should be directed via the district's eProcurement Portal. Questions are due by 4:00 pm on Tuesday, May 19, 2026.
After School Education & Safety (ASES)
The following represents the program requirements and scope of services for the After School Education and Safety (ASES) Program. Prospective vendors must demonstrate the capacity to meet all California Education Code mandates and District operational standards outlined below.
Academic & Enrichment Programming: Deliver tutoring and homework support aligned with state standards alongside diverse enrichment activities, including physical education, arts, and prevention programs.
Operational Mandates: Maintain daily service until 6:00 PM (min. 15 hours/week), ensuring strict 20:1 student-to-staff ratios and CDE-compliant attendance reporting.
Nutritional Compliance: Provide daily snacks or meals that strictly adhere to USDA National School Lunch or Child and Adult Care Food Program requirements.
Instructional Alignment: Coordinate closely with school leadership to ensure program curricula seamlessly integrate with the regular school day and support the Single Plan for Student Achievement (SPSA).
Expanded Learning Opportunities Program (ELOP)
The following represents the program requirements and scope of services for the Expanded Learning Opportunities Program (ELOP). Prospective vendors must demonstrate the capacity to meet all California Education Code mandates and District operational standards outlined below.
Extended Hours: Provides funding for "wraparound" care, ensuring students have access to programs for a total of 9 hours per day (including the school day) during the academic year and for 30 days during intersession periods. Ensure a program ratio of 20:1 in 1st-6th grade and 10:1 for Transitional Kindergarten and Kindergarten.
Targeted Support: Specifically focuses on serving TK–6 students who are English learners, eligible for free or reduced-price meals, homeless, or in foster care, though programs are often open to all students.
Balanced Curriculum: Combines academic tutoring with enrichment activities like arts, sports, and STEM to support the "whole child" rather than focusing solely on classroom instruction.
Nutritional Compliance: Provide daily snacks or meals that strictly adhere to USDA National School Lunch or Child and Adult Care Food Program requirements.
Brand names and numbers when given in Specifications are for reference. Proposals on equivalent items will be considered provided the proposal clearly describes the article offered and it is equivalent in quality and utility.
Bidder must state brand and model on each item. If proposing other than the make, model, or brand specified in the specifications, state the item offered by the manufacturer’s name and model number. Unless the proposer clearly indicated in his proposal that he is offering an “equal” product, his proposal shall be considered as offering the brand name product referenced in the invitation for proposals.
Acceptance of products differing from products listed will require prior written approval from the District. These products must be submitted during the request for information period, and must be submitted through the eProcurement platform's "Question & Answer" section by 4:00 pm on Tuesday, May 19, 2026.
Bid proposals must be made on a form included in this bid packet. All items on the form should be filled out to be considered as responsive. Numbers should be stated in figures.
| Release Project Date: | May 4, 2026 |
| Question Submission Deadline: | May 19, 2026, 4:00pm |
| Final Addendum Issued: | May 22, 2026, 4:00pm |
| Response Submission Deadline: | May 28, 2026, 2:00pm |
| Evaluation #1 Results : | June 2, 2026 |
| Interviews of Top Vendors (optional): | June 8, 2026, 1:00pm |
| Evaluation #2 Results: | June 9, 2026 |
| Intent to Award: | June 9, 2026 |
| Board Award of Project: | June 18, 2026 |
The District expects Service Providers to make themselves thoroughly familiar with any rules or regulations regarding this request. Service Providers are required to be in full compliance with all current requirements and future requirements throughout the contractual period of any contract entered into as a result of this RFP.
All proposers may be required to furnish evidence of their technical ability, experience, and financial responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to the District, or who is a defaulter as surety, vendor or otherwise within the past twelve (12) months.
Bid document contact for this project:
Bid Contact: Nick Brizeno, Director, Purchasing
Email: nick.brizeno@smusd.org
All questions to be submitted through the eProcurement platform. Any questions emailed direct to the above contact will not be considered as a request for information, and will not be responded to.
Project contact for this project:
Project Coordinator: Spencer Wavra, Director
Project Coordinator Email: spencer.wavra@smusd.org
Additional contacts for this project: (optional)
Consultant Contact: n/a
Company Name: n/a
Contact email: n/a
Mandatory Scope of Service: Daily Components
Proposals must demonstrate a daily schedule that incorporates the following:
Education & Literacy: Provide tutoring and language development in accordance with District educational goals, curriculum, and instruction.
Educational Enrichment: Offer a variety of expanded learning opportunities that are developmentally appropriate and that incorporate student choice and school input.
Physical Activity: Facilitate daily, structured physical activity for all students.
Operational Standards & ComplianceHours of Operation
The service provided must guarantee operation every regular school day for both ASES and ELOP, and for an additional 30 days of intersession (non-school days) for ELOP.
Elementary: Start time will begin immediately after school until 6:00PM.
Elementary TK: Morning programming for students enrolled in PM Transitional Kindergarten shall begin immediately at the start of the school day.
Middle School: Start time will begin immediately after school until 6:00 PM.
Early Release: Maintain service until 6:00PM on early dismissal days.
Attendance & Enrollment
The service provider is tasked with meeting the 85% attendance target of funded enrollment:
Sign-in/Out: The Provider must manage rigorous daily documentation for audit readiness.
Priority Enrollment: Providers must prioritize foster you, homeless youth, English learners, students that qualify for free/reduced school meals and those in need of academic support.
Ensure Data Integrity: Update student records in real-time to reflect active enrollment, drops, and waitlist status.
Maintain Confidentiality: Adhere to all FERPA and District privacy protocols regarding student information; data may only be accessed by authorized personnel.
Audit Readiness: Reconcile physical daily sign-in/sign-out sheets with digital records weekly to ensure 100% accuracy for CDE reporting and audits.
Safety & Supervision
Student Oversight: Maintain a safe environment and provide constant supervision during student ingress and egress at each site.
Transportation Coordination: Escort students to and from SMUSD buses as required to facilitate safe participation in the program.
Mandated Reporting Compliance: Adhere to all state laws and district policies regarding the reporting of suspected child neglect or abuse. Act as a mandated reporter by immediately documenting and notifying appropriate authorities and program leadership to ensure student welfare and protection.
Student Health & Emergency Management
Staff Certification & Training:
CPR/AED Certification: 100% of the Provider’s on-site staff must maintain current certification in CPR, First Aid, and Automated External Defibrillator (AED) use.
Approved Training Providers: Certifications must be obtained through an EMSA-approved provider (e.g., American Red Cross or American Heart Association).
The Provider shall maintain a centralized digital registry of all staff certifications, including Emergency Medical Services Authority-approved (EMSA) Pediatric CPR/First Aid/AED and required District clearances.
This database must be accessible to District personnel at all times for real-time audit and compliance monitoring
Coordinated Care: The Provider shall work collaboratively with school site and District personnel to implement and monitor individual student health plans and services enumerated in the students’ Individualized Education Plans (IEP), 504s, and other district or site plans related to student supports and services.
Site Coordinators must meet with the site Principal, or designee, or School Nurse prior to program commencement to review student-specific triggers, required accommodations, and emergency medication protocols.
All staff tasked with administering emergency medications (e.g., Epinephrine auto-injectors or inhalers) must complete District-approved training and adhere to strict documentation and FERPA-compliant confidentiality protocols.
Staffing Requirements
Pupil-to-Staff Ratio: The Provider must maintain a 20:1 student-to-staff ratio at all times for grades 1st-8th and 10:1 for Transitional Kindergarten and Kindergarten.
Qualifications: All personnel must meet District background check and clearance standards.
Leadership: The Provider designates one dedicated Site Coordinator/Director at each program location. The Provider will also assign a full-time Project Administrator to oversee and coordinate with ESS District staff of SMUSD.
Administrative & Fiscal Responsibilities
Program Planning and Compliance
Documentation Management: Provide timely and accurate documentation to the Director of Special Programs or designee in electronic or hard copy format. Required documentation includes, but is not limited to:
update program schedules, room assignments, staffing lists, and additional programmatic documentation (electronic or hard copy) upon District request.
Program schedules
Room assignments / program locations
Staffing lists
Instructional Aide (IA) minimum qualifications set by the district.
Audit Support: Support the District during Federal Program Monitoring (FPM) and California Department of Education (CDE) audits by providing all necessary records.
Operational Alignment: Ensure all programs supplement, rather than supplant, existing school-day programs, services, or District personnel.
Continuity of Operations: Maintain a contingency plan to pivot to virtual programming immediately following the instructional day should the District transition to remote learning.
Data Management and Reporting
System Integration: Maintain daily attendance, early-release, and enrollment records via the District’s CitySpan software system.
Attendance Submission: Systematically collect and submit student attendance data and required reports to the Special Programs Department.
Performance Metrics: Analyze and share data regarding program processes and student outcomes with designated District personnel to ensure program efficacy.
Fiscal Accountability
Monthly Invoicing: Submit itemized invoices to the Special Programs Department by the first of each month for services rendered during the prior month.
Billing Verification: Include a comprehensive student roster cross-referenced with specific services provided on all invoices to ensure audit accuracy and transparency.
Program Calendar & Service Requirements
Annual Service Days
The selected provider must offer a comprehensive program spanning the full academic year and supplemental breaks, categorized as follows:
Instructional Year: 180 regular school days (36 weeks)
Intersession Programming (ELOP ONLY): 30 additional days (6 weeks) during non-instructional periods, including winter, spring, and summer breaks, designated holidays, and non-student days.
ASES Program Standards (After School Education & Safety)
Daily Schedule: Programming must commence immediately upon the conclusion of the regular school day and operate for a minimum of 15 hours a week.
Operational Hours: Programs must remain open until 6:00 PM daily.
Attendance Requirements: In accordance with the California Education Code, priority is given to students who attend the full program daily; early release policies must be strictly documented and filed via the District’s reporting system.
ELOP Program Standards (Expanded Learning Opportunities)
Comprehensive Day: When combined with instructional minutes, ELOP programming must provide students access to a total of nine (9) hours of combined school and enrichment activities per day.
Intersession Minimums: During the 30 designated intersession days, the Provider must deliver nine (9) continuous hours of programming per day.
Integrated Site Management
District Authority: The District will determine the specific start and end times, as well as the physical locations, for all Extended School Service programs.
Seamless Delivery: Where sites receive both ASES and ELOP funding, the Provider must ensure an integrated service model that meets the most stringent compliance requirement of either funding source.
Each bidder must confirm all items in the "Vendor Questionnaire" to be considered responsive and responsible bidder.
Criteria
Cost: Candidates must provide a cost table that includes the following:
Daily rate per child by grade level
Daily rate for AM/PM transitional kindergarten ELOP service (sessions prior to afternoon dismissal)
Daily rate per student, by grade level, for 30 days of ELOP intersession programming.
Curriculum: Candidates must include a description of the curriculum and program design for proposed use that involves the following:
A description of the evidence-based practices and research related to the effectiveness of the curriculum.
A description of the educational and literacy development provided by the curriculum/program.
The ways in which skill development is embedded in the curriculum/program
The scope and sequence of the curriculum.
Topics/Themes may be listed
Include an anticipated schedule of events based on a 180-day regular calendar.
Provide a sample lesson for all of the grade levels that the candidate is seeking to provide service for.
TK - Kindergarten
Grades 1-2
Grades 3-5
Grades 6-8
Enrichment/Engagement: Candidates must provide a description of how the curriculum/program provides enrichment activities such as fine arts, career technical education, recreation, physical fitness, etc.
Personnel / Organizational Chart: Candidates should provide an organizational chart delineating their support structure, including site-level directors/coordinators, as well as program-wide administrative support. The teams described for site level leadership should be the same provided if awarded the contract.
Safety Protocols: Candidates must provide a description of all safety protocols, including:
CPR/First Aid/AED training and certification
Incident reporting protocols
Establish a clear chain of command for all child safety incidents and Child Protection Services (CPS) reporting.
Protocol for student student ingress and egress
Attendance protocol
Student dismissal protocol
References: Provide a minimum of three professional references that your organization has provided extended learning service for in the past three years.
Questions regarding documents, discrepancies, omissions or doubt as to meanings will be clarified by the designee of the District Superintendent.
Proposals will be evaluated on the following criteria:
| Criteria Description | Percentage of Score |
| Cost: As described in scope of work and pricing proposal section | 25% |
| Organization: Structure of team and experience of leadership | 25% |
| Curriculum and Enrichment: Demonstration of programs and curriculum offered | 40% |
| References: References from other entities where similar programs are offered | 10% |
The term of the contract will be as follows:
The District holds the right to award the scope in full, or a portion of the scope, based on funding levels of the District.
Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening of bids via the district's eProcurement Portal, but may not be withdrawn for a period of Forty Five (45) days after the opening of bids. A successful bidder shall not be relieved of the bid submitted without the District's consent or bidder's recourse to Public Contract Code Section 5 I 00 et. seq.
Products and services must be delivered before billing can commence. At no time may the Service Provider invoice before goods or services are provided.
Respondent hereby agrees to retain all books, records, and other documents relative to any Agreement resulting from this RFP for five (5) years after final payment. The District, its authorized agents, and/or auditors reserves the right to perform or have performed an audit of the records of the Respondent and therefore shall have full access to and the right to examine any of said materials within a reasonable period of time during said period.
Any addenda or bulletins issued during the time of bidding shall form a part of the drawings and specifications issued to bidders for the preparation of their proposals and shall constitute a part of the contract documents.
The District reserves the right to reject any and all bid proposals, to contract work with whomever and in whatever manner the District decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the District may require. The District reserves the right to award this bid by line item, or by category, or in total which ever may be in the best interest of the District.
Upon the request of the District, a bidder shall submit promptly to the District satisfactory evidence showing the bidder's financial resources, the bidder's experience in the type of work being required by the District, the bidder's organization available for the performance of the contract and any other required evidence of the bidder's qualifications to perform the proposed contract. The District may consider such evidence before making its decision awarding the proposed contract. Failure to submit evidence of a bidder's responsibility to perform the proposed contract may result in rejection of the bid.
The District reserves the right to accept or reject any and all bids, or any portion or combination thereof, or award on the basis of the total bid.
Completion of this contract may require a service provider to install equipment and cabling which will increase the scope of this RFP and cause it to become subject to public works requirements. To the extent the project is considered to be a public works project, it will be subject to all applicable provisions of the Public Contract Code, Labor Code, and other laws, regulations, rules and other governmental requirements relating to public works construction, including, without limitation, requirements for payment of prevailing wages, and the successful vendor shall be required to know and comply with any and all such applicable requirements. In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the successful vendor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the successful vendor, without further acknowledgement by the parties.
Any contractor participating in this opportunity must have a valid California TBD.
The successful Proposer and each of its subcontractors of any tier will be required to pay not less than the general prevailing rates of per-diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the contract (“Prevailing Wages”). A copy of the per diem rates of Prevailing Wages applicable to the Project is on file and available for review at http://www/dir/ca/gov/dlsr/pwd/index.htm
The successful vendor shall maintain adequate insurance to protect itself and the District from claims for damages or personal injury, including but not limited to, death, damage to property and loss of property, and from claims under Workers'; Compensation Acts, which may arise from operations under a contract with the District. The successful vendor shall be required to file the following proof of such insurance with the District prior to receiving authorization to proceed on a contract:
Taxes shall NOT be included in the unit prices of the materials, but may be provided as part of the Cost Analysis. The District will pay only the State sales and use taxes. Federal excise taxes are not applicable to school districts.
All exceptions which are taken in response to this bid must be stated clearly. The taking of bid exceptions or providing false, incomplete or unresponsive statements may result in the disqualification of the bid. Allowance of exceptions will be determined by the Board of Trustees, whose decisions shall be final. Any bid exceptions or additional conditions requested after bid closure, which are not detailed within the bid response, may result in disqualification of the bid. No oral or telephonic modification of any bid submitted will be considered and a telegraphic modification may be considered only if the postmark evidences that a confirmation of the telegram duly signed by the bidder was placed in the mail prior to the opening of the bids.
Any discount which the bidder desires to provide the District must be stated clearly on the bid form itself so that the District can calculate properly the net cost of the bid proposal. Offers of discounts or additional services not delineated on the bid form will not be considered by the District in the determination of the lowest responsible bidder.
Bidders must quote prices F.O.B. San Marcos Unified School District unless otherwise noted. Prices should be stated in the units specified and bidders should quote each item separately.
The quantities shown are approximate. The District reserves the right to increase or decrease quantities as desired.
On request, samples of the products being bid shall be furnished to the District at no charge.
If a deadline is noted in the bid documents, samples must be received by specified date and time for evaluation of quality and utlity of the substitute brand bid.
All costs for containers shall be borne by the bidder. All products shall conform to the provisions set forth in the federal, county, state and city laws for their production, handling, processing and labeling. Packages shall be so constructed to insure safe transportation to point of delivery.
A bid response to any specific item of this bid with terms such as negotiable, will negotiate or similar, will be considered as non-compliance with that specific term.
The successful vendor agrees to defend and hold harmless the District, its Governing Board, officers, directors, agents, employees, and independent contractors, individually and collectively, from and against all costs, expenses, losses, claims, demands, suits actions, payments, judgments (including legal and attorney fees), or other liabilities of any nature, arising from death, personal or bodily injuries, property damage or otherwise, however caused, brought or recovered against any of the above-named persons that (a) occur in connection with the performance of the professional services set forth herein by the successful vendor or any of its officers, employees, agents, or subcontractors; or (b) arise from any act, omission, or breach by the successful vendor or any of its officers, employees, agents, or subcontractors in connection with the professional services set forth herein. The successful vendor further agrees to provide a Certificate of Insurance for liability coverage and limits acceptable to the District.
In the event of any conflict or ambiguity between these instructions and state or federal law or regulations, the latter shall prevail. Additionally, all equipment to be supplied or services to be performed under the bid proposal shall conform to all applicable requirements of local, state and federal law.
In accordance with Section 4590 of the Government Code, the District will permit the substitution of securities for any moneys withheld by the District to insure performance under the contract. At the request and expense of the bidder, securities equivalent to the amount withheld shall be deposited with the District, or with a state or federally chartered bank as an escrow agent, who shall pay such moneys to the bidder upon satisfactory completion of the contract. Securities eligible for investment under this Section shall include those listed in Government Code Section 16430 or bank and savings and loan certificates of deposit. The bidder shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon.
If the bidder defaults, the District may procure the articles or services from other sources and may recover the loss occasioned thereby from any unpaid balance due the bidder or by proceeding against a bidder's bond, if any, or by suit against the bidder. The prices paid by the District shall be considered the prevailing market prices at the time such purchase is made.
ln the event of litigation, the bid documents, specifications and related matter shall be governed by and construed in accordance with the laws of the State of California. Venue shall be with the appropriate state or federal court located in San Diego County.
The equipment/materials sought by this bid proposal must be delivered in satisfactory condition to the location specified by the District in the bid proposal on or before delivery time as indicated by vendor. This time limit is of the essence of the contract. A bidder's failure to provide the equipment/materials to the District by the contract date shall subject the bidder to liquidated damages in the amount of NO VALUE for each and every calendar day by which completion is delayed beyond the contract date.
Submission of a bid proposal constitutes the bidder's promise to pay liquidated damages as set forth above and the bidders agreement that the actual occurrence of damages and the actual amount of damages which the District would suffer if the requirements were not completed by the contract date is impracticable and extremely difficult to fix. Damages which the District would suffer in the event of delay are dependent on many circumstances and factors but would include the loss of use of the materials, disruption of school activities, cost of administration and supervision, and the loss suffered by the public and the District by reason of delay in completion of the contract. Accordingly, bidder agrees that the amount set forth herein as liquidated damages shall be presumed to be the amount of damages actually sustained by the bidder's failure to complete the project by the contract date.
If the bidder becomes liable to the District for liquidated damages, the District shall, in addition to all other remedies provided by law, have the right to deduct the amount of liquidated damages owed from the contract sum or to deduct the amount of liquidated damages owed by the bidder from moneys previously retained from the bidder. If the sum deducted by the District is insufficient to discharge the bidder's liability for liquidated damages, the bidder and its sureties shall remain liable to the District until all such liabilities are fully satisfied.
It is the responsibility of all potential bidders who gain access to bid specifications through the internet, to maintain a current email address and monitor the incoming emails regarding this bid. This will ensure notification of any bid specification changes through addendum.
Please enter your valid contractor's license number:
Please enter your DIR Registration Number:
The bidder, hereby certifies under penalty of perjury under the laws of the State of California, that all of the information submitted by the bidder in connection with this bid and all of the representations made herein are true and correct.
The Service Provider acknowledges that all pricing and programatic information in its RFP shall be considered as public and non-confidential pursuant to §54.504 (2)(i)(ii).
As a supplier of goods or services to the District, the firm listed below certifies that it does not discriminate in its employment with regard to race, religion, creed, sex, national origin, or handicap; that it is in compliance with all Federal, State, and local directives and executive orders regarding nondiscrimination in employment; and that it agrees to demonstrate positively and aggressively the principal of equal opportunity in employment.
We agree specifically:
To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.
To communicate this policy to all persons concerned, including all company employees, outside recruiting services (especially those serving minority communities), and the minority communities at large.
To take affirmative steps to hire minority employees within the company.
Labor Code Section 3700.
“Every employer except the State and all political subdivisions or institutions thereof, shall secure the payment of compensation in one or more of the following ways:
By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this State.
By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.”
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
The party making the attached proposal; that the attached proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
San Marcos Unified School District Policy 4004 in relevant part provides:
This Board Policy is adopted pursuant to the federal Drug-Free Workplace Act of 1988, the federal Drug-Free Schools and Communities Act Amendments of 1989, and the California Drug-Free Workplace Act of 1990. It is the policy of the District that all its workplaces and facilities be drug and alcohol free.
The unlawful manufacture, distribution, dispensation, possession, or use of any alcohol beverage, drug or controlled substance in any workplace or facility of the District is strictly prohibited. All employees are prohibited from the unlawful manufacture, distribution, dispensation, possession, or use of alcohol or a controlled substance in any workplace or facility of the District. All employees will abide by this prohibition as a condition of employment. Any employee who violates this prohibition will be disciplined up to an including dismissal, and/or required to satisfactorily complete a drug abuse assistance or rehabilitation program selected by the District in conformance with law.
All employees must notify the Superintendent in writing within five (5) days of any drug or alcohol statute conviction for a violation occurring in any workplace or facility of the District. A conviction includes any finding of guilt, including a no contest pleas, or imposition of a sentence. Any employee who is convicted of such a violation will be disciplined up to and including dismissal, and/or required to satisfactorily complete a drug abuse assistance or rehabilitation program selected by the District in conformance with law.
Each District consultant, contractor and vendor shall, moreover, advise the District whether they have a policy or procedure for maintaining a drug free workplace at the consultant’s, contractor’s, or vendor’s own place of business and if so, shall briefly describe it in writing to District officials.
If awarded contract for above referenced bid, Contractor agrees to comply with San Marcos Unified School District Board Policy 4020 as detailed above.
in accordance with the above, the following must be confirmed as part of the bid package.
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The criminal background investigation requirements of Education Code section 45125.1 apply to Contractor’s services under this Agreement.
Pursuant to Education Code Section 45125.1, Contractor has conducted criminal background checks, through the California Department of Justice, with respect to all Contractor’s employees, subcontractors, agents, and subcontractors’ employees or agents (“Employees”) regardless of whether those Employees are paid or unpaid, concurrently employed by the District, or acting as independent contractors of the Contractor, and that none have been convicted of serious or violent felonies, as specified in Penal Code Sections 1192.7(c) and 667.5(c), respectively.
Contractor shall also provide the District with a list of all Employees who have successfully completed the Department of Justice background check process and may perform services under this Agreement to the District and update said list, as needed, from time-to-time.
Furthermore, I have verified and will continue to verify that the employees of Contractor and employees of any Subcontractor(s) are not listed on California’s “Megan’s Law” Website Home & Search - Search California Sex Offenders .
If applicable, and Pursuant to Education Code section 45125.2, Contractor has installed or will install, prior to commencement of Services, a physical barrier at the work site, that limits contact between Contractor’s Employees and District pupils at all times.
2025-2026
Number given from consultant from filed 470 form.
Daily Transcript Journal
11/1/2024 & 11/8/2024
Example: B - General Contractor and/or (if needed)
Example: July 1, 2025 - September 30, 2026
October 1, 2026 - September 30, 2027
October 1, 2027 - September 30, 2028
Start of fiscal year of the first year of the contract:
Example: July 1, 2025
Name of Consultant (First & Last)
Name of consultant's company.
Email address for consultant
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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