Active SLED Opportunity · SOUTH CAROLINA · RICHLAND SCHOOL DISTRICT TWO
AI Summary
Richland School District Two seeks fixed price bids for afterschool and summer enrichment programs across multiple categories including STEM, arts, sports, wellness, and student supervision. Contracts are for one year with four optional renewals. Programs must be self-sustaining, staffed by qualified personnel, and comply with district and state requirements.
The purpose of this solicitation is to competitively obtain bids to acquire supplies, services or equipment which complies with the enclosed description and/or specifications and conditions for Richland School District Two for the following project: Afterschool & Summer Programs - Districtwide, 25-2654. Contractor shall be placed on a Qualified Provider List (QPL) as pre-approved sources of supply, however there is no guarantee of any work following contract award.
Fixed Priced Bidding Information
Any pricing provided by Contractor shall include all costs for performing the work associated with that price. Except as otherwise provided in this solicitation, contractor's price shall be fixed for the duration of this contract, including optional terms. This clause does not prohibit contractor from offering lower pricing after award.
This solicitation shall remain open for bidders that furnish evidence of responsibility and responsiveness to the requirements as set forth in this solicitation. After the initial submittal due date, bids will be accepted in accordance to the stated submittal due date for each year. Responsive and responsible Bidders will be added to the approved QPL on an annual basis.
The solicitation may be amended at any time prior to opening. Addenda notifications will be emailed to all persons on record as following this Fixed Priced Bid. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under their bid as submitted. Offerors shall acknowledge receipt of any amendment to this solicitation by confirming receipt within the OpenGov Procurement system.
No contract may be assigned, sublet, or transferred without the written consent of the school district.
Richland School District Two (RSD2) is seeking fixed price bids from established, qualified individuals, nonprofit organizations, and for-profit entities to provide afterschool and as-needed summer enrichment programs for our students.These programs must be self-sustaining through parent-paid fees and generate commission for participating schools.
This is a Fixed Price Bid. The term of this contract shall be for one year beginning July 2026 through June 30, 2027. There shall be an option to automatically renew for four (4) additional one-year periods unless either party provides, in writing, ninety days (90) days prior to the renewal date, their intent not to renew. This contract shall not extend past June 30, 2031.
Offerors not responding to the initial solicitation may be added to the awarded vendors list provided the bidder furnishes evidence of responsibility and responsiveness to the District's original fixed price bid as authorized by the solicitation. The District reserves the right to review bids and process awards at their discretion. Subsequent offers will be accepted and reviewed in accordance with the following schedule.
SOLICITATION PHASE | OFFER SUBMITTAL DATE | QUESTIONS DEADLINE | ANTICIPATED AWARD DATE |
25-2654(2) | June 1, 2027 | May 17, 2027 | June 15, 2027 |
25-2654(3) | May 31, 2028 | May 17, 2028 | June 15, 2028 |
25-2654(4) | May 31, 2029 | May 17, 2029 | June 14, 2029 |
25-2654(5) | May 30, 2030 | May 16, 2030 | June 17, 2030 |
The goal of the programs are to enhance student learning, promote social skills, and provide a safe and engaging environment for children. The objectives of both the afterschool programs and summer camps are to:
Provide a safe, welcoming, and supervised environment for students
Support academic achievement and homework assistance
Establish healthy peer relationships and positive peer/adult relationships
Provide engaging enrichment activities that promote creativity and physical fitness, including hands-on activities
Offer programs that promote student choice and autonomy
Foster opportunities for students to achieve mastery in various areas
Programs must:
Be funded through parent/guardian payments
Require no financial subsidy from the school or district
Provide educational, athletic, or enrichment value
Be safe, supervised, and age-appropriate
This solicitation is not a guarantee of contract award. Selection through this process qualifies vendors for consideration by schools, which retain autonomy in choosing programs aligned to their school community priorities. There is no guarantee of any minimum amount of work, student enrollment, or revenue to awarded vendors.
All services shall be conducted on District school sites or at approved vendor business locations, depending on the nature of the service(s) provided and subject to District approval. Prior to the start of service, vendors must provide the District with a Certificate of Insurance, per Section 4.12 Insurance and Safety Requirements, naming Richland School District Two as an Additional Insured.
The District reserves the right to award contracts to multiple vendors. Awards will be made by program lot, and multiple vendors may be selected within each program category. Selection by the District does not guarantee placement at any specific school. Individual schools may choose from the pool of approved vendors.
As used in these instructions, the terms listed below are defined as follows:
Award(s) will be made to all responsive and responsible Offeror(s) who meets district standards. Award(s) will be posted on the District’s e-Procurement Portal, OpenGov and will be electronically distributed to all those following the project.
Every resulting contract is subject to all terms of the District Procurement Code including limitations as to duration, rights of the District to terminate and means of dispute resolution. No resulting contract is renewable except to the extent provided in the solicitation. No vendor terms take precedence over the solicitation and the District's Procurement Code.
All applicable laws, regulations, ordinances, etc. shall be deemed to be part of these specifications, and the specifications shall be read and enforced as though they were included.
If an alternate offer is submitted other than the specified make and model requested in the solicitation, please enter the manufacturer/brand and catalog number of item(s) proposed and prices quoted for each item in the offer.
The District will award these services by Lot. Vendors may submit qualifications for one or more program lots. The District may award multiple vendors within each lot. Vendors shall maintain student-to-leader ratios that do not exceed the maximum ratios identified below at any time during program operations. Vendors are responsible for providing sufficient qualified staff to ensure compliance with these requirements.
Lot 1: STEM & Academic Enrichment Services
Includes structured academic and enrichment programming such as:
STEM instruction
Robotics
Chess
Literacy and math enrichment
Services must include structured lesson plans, measurable outcomes, and, where applicable, alignment with school-day instruction. Student to leader ratio shall not exceed 15:1.
Lot 2: Arts and Cultural Enrichment
Includes creative and performing arts programming such as:
Art instruction (visual arts, digital arts, mixed media)
Music instruction (instrumental, vocal, production)
Theater and Drama
Dance and Cheer
Programs must promote creativity, skill development, and showcase opportunities when appropriate. Student to leader ratio shall not exceed 15:1.
Lot 3: Health, Wellness, and Nutrition
Includes programs designed to promote healthy lifestyles such as:
Nutrition education
Culinary arts and cooking instruction
Wellness education
Physical fitness enrichment
Programs should incorporate physical activity, health awareness, and age-appropriate instruction. Student to leader ratio shall not exceed 15:1.
Lot 4: Individual Sports Training
Includes specialized skill-based athletic instruction such as:
Golf training
Tennis training
Karate / Martial Arts
Swimming
Vendors must demonstrate the use of certified instructors where applicable and provide appropriate equipment and safety protocols. Student to leader ratio shall not exceed 15:1.
Lot 5: Team Sports Training
Includes structured team-based athletic instruction such as:
Soccer
Basketball
Football training
Track and Field training
Programs must emphasize skill development, teamwork, sportsmanship, and safe practice standards. Student to leader ratio shall not exceed 15:1.
Lot 6: Sustainability and Student Passion Projects
Includes programs focused on student-driven interests and civic engagement such as:
Environmental education
Sustainability initiatives
Service learning projects
Entrepreneurship or innovation labs
Programs should promote leadership, real-world application, and community engagement. Student to leader ratio shall not exceed 15:1.
Lot 7: Student Supervision Services
Includes services providing structured student supervision and comprehensive youth development services distinct from specialized enrichment or athletic programming such as:
Daily after school student supervision
Daily before school care and supervision services
Summer supervision
Mentoring and youth leadership development
Homework assistance and academic support
Structured Recreational Activities (Playground, Board Games, Crafts, Free Play, etc.)
Programs must demonstrate organizational capacity to supervise and manage groups of students in a structured, compliant, and developmentally appropriate manner. Student to leader ratio shall not exceed 20:1.
Sessions may be offered on flexible schedules, including one day per week or up to five (5) days per week (Monday through Friday), based on school needs and vendor capacity and shall align with the District's academic calendar (Exhibit A). Any programs not held on school sites, the providers must provide student transportation for the offsite program.
Summer programs will be held onsite at participating schools and will operate Monday through Thursday of each week unless otherwise adjusted by the individual school or the District.
Upon award of a contract under this solicitation, the person, partnership, association, or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business in the State of South Carolina. Notwithstanding the fact that applicable statutes may exempt or exclude the successful Offeror from requirements that the Offeror is authorized and/or licensed to do business in this state, by submission of this signed offer, the Offeror agrees to subject itself to the jurisdiction and process of the courts of South Carolina as to all matters, and disputes arising or to arise under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State. The contract shall be construed in accordance with the laws of the State of South Carolina. The School District may seek attorney’s fees and Offeror agrees to pay such fees as awarded by the Court or other body. No attorney’s fees may be sought by, nor will be paid to, the Offeror.
The vendor and all representatives of the vendor must have an acceptable background check to enter school property. At a minimum, the Offeror shall obtain a complete South Carolina statewide criminal background investigation and a National Sex Offender Registry check for all individuals and employees performing work or services for Offeror or any other entities such as subofferors, sub-sub-offerors, and consultants who will perform work or a service on this project. Any individual that is registered as a sex offender will not be permitted on school property. All costs associated with these criminal background checks are the responsibility of the offeror. The District reserves the right to request a copy of SLED checks on any representatives of the Vendor who will be on District property. The District reserves the right to deny access to any employee, offeror or person caused to be present on District property by the vendor/offeror. Removal of employees on this basis shall not disrupt the project schedule or cost.
Award will be made to all responsive and responsible offeror(s). There is no guarantee of any work following contract award.
The District seeks a commission-based pricing model for services awarded under this solicitation. Vendors shall identify the percentage of revenue, program fees, or other applicable receipts that will be remitted to the District for each lot for which they submit a bid.
As part of responsiveness, vendors must propose a commission rate of not less than ten percent (10%) payable to the District. Vendors meeting this minimum requirement shall be included on the District's awarded vendor list for the applicable lot(s), provided all other solicitation requirements are met.
The District reserves the right to negotiate final terms and commission structures with awarded vendors.
Commission and Payment Terms
Commission Structure
a. For programs offered at a flat fee rate, Vendor shall remit to the School a commission equal to no less than ten percent (10%) of total monthly gross revenue collected from parent payments.
b. For programs offered on a per-student rate, the District reserves the right, in its sole discretion, to negotiate applicable commission rates and fees, including but not limited to vendors whose pricing model is based on the number of students per session.
Payment Obligations
a. All commission payments shall be calculated and remitted on a monthly basis.
b. Payments are due and payable no later than the fifteenth (15th) day of each month following the month in which the revenue was collected.
Reporting Requirements
Vendor shall provide a detailed monthly report concurrent with each payment, which shall include, at a minimum:
Total enrollment
Total revenue collected
Commission calculation
Payment remittance confirmation
Bids, amendments, or a withdrawal request received after the time advertised for the solicitation opening/closing will be void regardless of when they were submitted.
Offerors not responding to the initial solicitation may be added to the awarded vendors list provided the bidder furnishes evidence of responsibility and responsiveness to the District's original fixed price bid as authorized by the solicitation. The District reserves the right to review bids and process awards at their discretion.
Subsequent offers will be accepted and reviewed in accordance with the following schedule.
SOLICITATION PHASE | OFFER SUBMITTAL DATE | QUESTIONS DEADLINE | ANTICIPATED AWARD DATE |
25-2654(2) | June 1, 2027 | May 17, 2027 | June 15, 2027 |
25-2654(3) | May 31, 2028 | May 17, 2028 | June 15, 2028 |
25-2654(4) | May 31, 2029 | May 17, 2029 | June 14, 2029 |
25-2654(5) | May 30, 2030 | May 16, 2030 | June 17, 2030 |
The school district reserves the right to call for representative samples. Sample(s), when required, must be submitted in accordance with the conditions and instructions cited in the body of the solicitation notice.
(1) a Record of Negotiations, if any, executed by you and the Procurement Officer;
(2) the solicitation, as amended;
(3) documentation of clarifications [11-35-1520(8)] or discussions [11-35-1530(6)] of an offer, if applicable;
(4) your offer; and
(5) any statement reflecting the State's final acceptance (a/k/a "award"),
(6) purchase orders.
These documents shall be read to be consistent and complimentary. Any conflict among these documents shall be resolved by giving priority to these documents in the order listed above. (b) The terms and conditions of documents (1) through (5) above shall apply notwithstanding any additional or different terms and conditions in any other document, including without limitation, (i) a purchase order or other instrument submitted by the District, (ii) any invoice or other document submitted by Contractor, or (iii) any privacy policy, terms of use, or end user agreement. Except as otherwise allowed herein, the terms and conditions of all such documents shall be void and of no effect. Any document signed or otherwise agreed to by persons other than the Superintendent of Chief Business Official shall be void and of no effect.
Late Fees
Failure to remit payment by the required due date shall result in the following penalties, applied to the balance due:
a. One (1) to ten (10) days late: Five percent (5%) penalty
b. Eleven (11) to thirty (30) days late: Ten percent (10%) penalty
c. More than thirty (30) days late: Fifteen percent (15%) penalty
Additional Remedies
In addition to the penalties outlined above, the District reserves the right to take one or more of the following actions for payments exceeding thirty (30) days past due:
Suspend program operations until the account is brought current
Initiate termination of the agreement
Chronic Delinquency
Defined as two (2) or more late payments in excess of 30 days within a single school year, shall constitute a material breach of this Agreement and will result in immediate termination at the District’s discretion. Such chronic delinquency, as determined by the District, is based on missed payment activity of two (2) or more late payments in excess of 30 days districtwide not individually.
Bids may be withdrawn through the District's e-Procurement Portal. The responding firm may “unsubmit” their proposal in OpenGov Procurement. After withdrawing a previously submitted bid, the responding firm may submit another bid at any time up to the deadline for submitting bids, prior to the bid opening. In order to withdraw Your Offer after the minimum period specified following the bid opening, you must notify the Procurement Director in writing.
By submitting Your Offer, you are offering to enter into a contract with Richland School District Two. Without further action by either party, a binding contract shall result upon final award of this solicitation. Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. Joint Bids are not allowed – an offer may be submitted by only one legal entity. A Purchase Order shall be issued by the District and shall give Offeror the right to proceed with this contract offer.
(a) Without limiting any of the obligations or liabilities of Contractor, Contractor shall procure from a company or companies lawfully authorized to do business in South Carolina and with a current A.M. Best rating of no less than A: VII, and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work and the results of that work by the contractor, his agents, representatives, employees or subcontractors.
(b) Coverage shall be at least as broad as:
(1) Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an "occurrence" basis, including products-completed operations, personal and advertising injury, with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, the general aggregate limit shall be twice the required occurrence limit. This contract shall be considered to be an "insured contract" as defined in the policy.
(2) Auto Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 per accident for bodily injury and property damage.
(3) Worker's Compensation: As required by Richland School District Two, with Statutory Limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(c) Richland School District Two, and the officers, officials, employees and volunteers of any of them, must be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used.
(d) For any claims related to this contract, the Contractor's insurance coverage shall be primary insurance. Any insurance or self-insurance maintained by the Richland School District Two, or the officers, officials, employees and volunteers of any of them, shall be excess of the Contractor's insurance and shall not contribute with it.
(e) Prior to commencement of the work, the Contractor shall furnish Richland School District Two with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this section. All certificates are to be received and approved by Richland School District Two before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. Richland School District Two reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by this section, at any time.
(f) Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. In addition, the Contractor shall notify Richland School District Two immediately upon receiving any information that any of the coverages required by this section are or will be changed, cancelled, or replaced.
(g) Contractor hereby grants to Richland School District Two a waiver of any right to subrogation which any insurer of said Contractor may acquire against Richland School District Two by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not Richland School District Two has received a waiver of subrogation endorsement from the insurer.
(h) Any deductibles or self-insured retentions must be declared to and approved by Richland School District Two. Richland School District Two may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
(i) Richland School District Two reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
All services, materials, supplies, or equipment offered must be guaranteed to meet the requirements of the specification indicated, given, or referred to. In order to define requirements for quality and function of manufactured products, the specifications are based upon products of manufacturers as listed. Unless otherwise indicated, alternate or substitute items for offer are acceptable, but must be of equal quality and/or aesthetic value to what is specified.
All services provided under this contract shall operate in accordance with the District's approved academic calendar (Exhibit A).
Afterschool programs shall operate Monday through Friday during the school year
Programs may operate on early dismissal days, unless otherwise directed by the District or school
Programs will not operate on District-designated holidays
Summer programs will operate as needed based on District and school-site determinations
Inclement Weather and Emergency Closures
In cases of inclement weather or emergency conditions, the District will determine if and when afterschool sessions are canceled
Vendors must comply with all District decisions regarding closures, delays, or schedule adjustments
Vendors are responsible for communicating cancellations or changes to families in coordination with school and District guidance
Summer Program Offerings (As Needed)
Vendors may be asked to provide summer programming services based on District, school-site needs. Each school location retains the autonomy to determine which services best suit the needs of its students and school community. Vendors must shall be able to:
Demonstrate capacity to scale programming for summer sessions
Provide flexible scheduling and program models
Align summer offerings with academic enrichment, wellness, or enrichment goals
Unless otherwise indicated in this solicitation, it is understood and agreed that any item offered or shipped under the terms of this offer shall be new and in first class condition, that all be new and suitable for storage or shipment, and that prices include standard commercial packaging.
A Bid Bond is a requirement of the bid submittals. The Bid security shall be 5% of the total bid price provided.
Vendors shall:
Provide qualified instructors for each service proposed
Vendors are solely responsible for conducting criminal background checks and any required fingerprinting for all employees, volunteers, or agents who will have direct or indirect contact with students. Background checks must be completed prior to staff assignment at any school site. The district reserves the right to request background checks throughout the term of the contract. If a background check is not readily available, the district reserves the right to terminate the contract immediately
Maintain accurate, up-to-date personnel files for all staff assigned to District schools, including documentation of background clearance
Personnel records must be securely maintained and made available to the District upon request for review, monitoring, or audit purposes
Maintain appropriate student-to-instructor ratios in compliance with state regulations
Supply all necessary materials and equipment unless otherwise approved
Ensure student safety at all times
Coordinate schedules with school administration
Failure to provide documentation upon request may result in removal of staff, suspension of services, or termination of contract
For any services conducted at a vendor’s off-site location, the vendor shall be responsible for providing safe and appropriate transportation for participating students to and from the program location, unless otherwise approved by the District
Coordinate transportation schedules with individual school sites
Maintain accurate attendance and participation records
Communicate regularly with school administrators, parents and District representatives
Equipment, Supplies, and Materials
The vendor shall be solely responsible for providing all equipment, supplies, instructional materials, technology, athletic equipment, tools, instruments, consumable items, and other resources necessary to operate and deliver the proposed program.
The District and participating schools shall not be responsible for furnishing equipment, materials, supplies, or specialized resources required for vendor-operated programs.
School-owned equipment, materials, technology, athletic equipment, facilities resources, or other District assets shall not be utilized, operated, borrowed, or incorporated into vendor programming under this contract unless expressly authorized in writing by the District.
Any damage to District property resulting from vendor use shall be the responsibility of the vendor and may result in repair or replacement costs being assessed to the vendor.
In case of default of the Offeror, the school district reserves the right to purchase any or all items in default in the open market, charging the Offeror with any excessive cost. Should such charge be assessed, no subsequent bids of the defaulting Offeror will be considered until the assessed charge has been satisfied.
If you do not ask questions or clarify any assumptions, the District will assume that you agree with and understand the requirements in the solicitation. If, after examination of the various terms and conditions and requirements of this document, the Bidder believes there are any terms and conditions or requirements which remain unclear or which restrict competition, the Bidder must request, in writing, that District clarify the terms(s) and condition(s) and requirement(s) specified by the Respondent. The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the conditions or requirements questioned, in writing, via the OpenGov Procurement Question/Answer Tab on the District's e-Procurement portal, on or before, Monday, June 22, 2026 by 12:00 pm.
The District may ask any or all respondents to elaborate or clarify specific points or portions of their response. Clarification may take the form of written responses to questions or meetings to discuss the solicitation and/or the participant’s response.
No questions may be directed to or contacts made with members of the Richland Two School District School Board, Superintendent, or any District staff not identified in this solicitation as points of contacts during the period of time that this solicitation is made public until the final selection is made, except as otherwise provided for herein. Violation of this prohibition will be subject to disqualification of the Bidder from further consideration.
Delivery must be FOB destination freight prepaid unless otherwise specified herein. Delivery cost will be included in unit prices.
The school district reserves the right to reject any offer that contains prices for individual items or services that are inconsistent or unrealistic when compared to other prices in the same or other offers if such action would be in the best interest of the school district. Ambiguous offers which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded. The right is reserved to reject any offer in which the delivery time indicated is considered sufficient to delay the operation for which the project or service is intended.
The school district reserves the right to waive any instruction, condition, or minor specification when considered to be in the best interest of the school district.
Licensing and Regulations, if applicable
State Licensing: Programs must comply with all applicable state licensing requirements, including but not limited to background checks for staff, health and safety inspections, and adherence to required child-to-staff ratios
2. Curriculum and Activities
Structured Programming: Programs must provide structured, engaging activities that promote academic, social, and emotional development, including homework assistance, enrichment opportunities, and recreational activities
Alignment with Educational Standards: Programs should align curriculum and activities with applicable state educational standards to support student learning and development
3. Staff Qualifications
Qualified Personnel: Where applicable, staff must possess relevant qualifications such as degrees in education, child development, or related fields, and demonstrate experience working with children and youth
Ongoing Professional Development: Staff must participate in ongoing training and professional development to maintain current best practices in afterschool and summer programming
4. Safety and Supervision
Supervision Policies: Programs must maintain clear supervision policies ensuring students are supervised at all times, including during transitions and arrival/dismissal
Emergency Preparedness: Programs must establish and maintain emergency procedures, including plans for medical emergencies, natural disasters, and facility security
5. Parent and Community Involvement
Communication with Parents: Programs must maintain consistent and transparent communication with parents, including updates on schedules, activities, and student progress. Communication to parents referencing updates on schedules, activities, or pricing will need to be approved by school administration prior to release.
6. Insurance
Vendors must be insured at all times throughout the term of this contract. Certificates of Insurance must be provided at the beginning of each renewal year to each school. Failure to be properly insured will result in immediate contract termination.
All taxes, other than South Carolina sales tax, on any item that the school district may be required to pay must be shown separately and not included in the offer prices.
The District is not interested in third party vendors who intend to recruit, hire, or assemble program personnel only after contract award. Vendors must have an existing, qualified staffing structure in place at the time of bid submission. Only established organizations with demonstrated experience operating structured afterschool and/or summer enrichment programs will be considered.
Vendors must demonstrate organizational capacity, operational history, and documented program implementation experience.
Respondents must demonstrate the following minimum qualifications:
Three (3) years of experience providing afterschool and/or summer enrichment programs for school-aged children
Subject-matter expertise in proposed program areas
Proven track record of successful program implementation
Ability to serve multiple school sites (preferred but not required)
Required Qualifications Documentation:
Organizational background and mission
Description of proposed service
At least three (3) professional references from public or private K-12 entity demonstrating relevant experience
The District reserves the right to consider historic information and fact, whether gained from the Offeror's bid, question and answer conferences, references, or any other source, in the review of a bid. Bidder acknowledges: (1) that the District will contact various persons who are familiar with the bidder's prior work and related matters, whether such persons are voluntarily disclosed to the District in this bid or not; (2) that truthful and complete information is necessary for the District to make an adequate review of bid; and (3) that bidder will not take any action against any person who responds truthfully and in good faith to a bonafide inquiry by the District for purposes of reviewing the bids received by the District under this solicitation.
Richland School District Two has the right to audit the books and records of the vendors that pertain to this purchase order, both independent of, and pursuant to, the District Procurement Code. Such books and records shall be maintained for three (3) years from the date of final payment under the purchase order.
The District may conduct, or have conducted, performance audits of the vendor. The District may conduct, or have conducted, audits of specific requirements of this bid as determined necessary by the District.
Pertaining to all audits, vendor shall make available to the District access to its computer files containing the history of purchase order performance and all other documents related to the audit. Additionally, any software used by the vendor shall be made available for auditing purposes at no cost to the District.
By submitting an Offer, Offeror certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
The successful Offeror will comply with all Federal and State requirements concerning fair employment and employment of the disabled, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, national origin or disability.
Prices offered must be based upon payment in the thirty (30) days after delivery and acceptance. Discount for payment in less than thirty (30) days will not be considered in making award. Payment in connection with any discount offered will be computed from the time of acceptance.
Offeror shall submit all required information as provided for in this solicitation. Offeror shall submit all other information and documents requested in this section and other sections of this IFB to include any appropriate attachments addressed.
Any pricing provided by Offeror shall include all costs for performing the work associated with that price. Offeror’s price shall be fixed for the duration of this contract, including option terms, except as otherwise provided in this solicitation. This clause does not prohibit Offeror from offering lower pricing after award.
Contract Period begins: N/A.
Any resulting contract from this solicitation will begin on the date specified in the Statement of Award or Intent to Award. The contract period shall be for one (1) years with an option to automatically renew for four (4) additional one-year periods, upon satisfactory agreement between Richland Two and Offeror.
Neither the District nor the Contractor shall be liable for any excess costs if failure to perform the contract arises out of causes beyond the control and without the fault or negligence of either party. Such causes may include, but not restricted to acts of God or of the public enemy, acts of government in either its sovereign or contractual capacity, fires, floods epidemics, quarantine, restrictions, strikes, freight embargos, and unusually severe weather conditions; but in every case, the failure to perform is caused beyond the control of both the District and the Contractor, and without the fault or negligence of either of them.
To be eligible for award of a contract, a prospective offeror must be responsible. In evaluating an offeror’s responsibility, the District’s standards of responsibility and information from any other source may be considered. An Offeror must, upon request of the District, furnish satisfactory evidence of its ability to meet all contractual requirements. Unreasonable failure to supply information promptly in connection with a responsibility inquiry may be grounds for determining that the Offeror is not eligible to receive an award.
Offerors must, upon request of the school district, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. Officials of Richland School District Two may make such investigations as deemed necessary to determine the ability of the Offeror to perform such work. The school district reserves the right to make the final determination as to the Offeror’s ability to provide the products or services requested herein and to reject any Offeror if evidence fails to indicate that the Offeror is qualified to carry out the requirements of the solicitation document.
If the Offeror intends to subcontract with another business for any portion of the work and that portion exceeds 10% of the price, your offer must identify that subcontractor and the portion of work which they are to perform. Identify potential subcontractors by providing the business name, address, phone, taxpayer identification number, and point of contact. In determining your responsibility, the District may evaluate your proposed subcontractors.
The successful Offeror shall indemnify and save harmless Richland School District Two and all its agents and employees, from all suits or claims of any character brought by reason of infringing on any patent, trademark, or copyright.
Any term or condition is void to the extent it requires the District to indemnify, defend, or pay attorney’s fees to anyone for any reason.
Richland School District Two will accept sealed bids via the District's e-Procurement Portal. A copy of the bid package is available on the District’s e-Procurement Portal, OpenGov Procurement. All bids will be received no later than 12:00 pm on Thursday, July 2, 2026. Bids will be publicly opened at this time. Late bids will not be accepted.
No pre-bid conference is scheduled. Bidders are encouraged to explore the project location to familiarize themselves with the needs of the area and the constraints of the project space.
Any contract entered into by the District resulting from this solicitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated period.
All prices and notifications shall be submitted through the District’s e-Procurement Portal. No offer shall be altered or amended after the specified time for opening.
Unless otherwise indicated in the solicitation, prices must be firm, if accepted by the school district, within sixty (60) days after the solicitation opening.
Unit prices will govern over extended prices unless otherwise stated.
Unless otherwise provided in this Solicitation, the District shall pay the Offeror, after the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified herein, including the purchase order, payment shall not be made on partial deliveries accepted by the District. Unless otherwise provided herein, including the purchase order, payment will be made by check mailed to the payment address provided. The District shall not be liable for the payment of interest on any debt or claim arising out of or related to this contract for any reason.
Payment for goods and services received by the District shall be processed in accordance with the District Policy. A purchase order will be issued and must be referenced on all invoices presented for payment. Payment shall be Net 30. The District Accounts Payable staff processes checks on the 10th and 25th of each month. All invoices must be received at least one week prior to check processing date.
This solicitation is a Fixed Priced Bid (FPB). In the event the School District elects to negotiate a contract with the successful Offeror, any contract shall contain, at a minimum, the terms and conditions (or substantially the same terms and conditions) as hereinafter stated. The School District reserves the right, in its sole discretion, to reject all submissions, reissue a subsequent FPB, terminate, restructure or amend this procurement process at any time. The final selection and contract negotiation rests solely with the School District.
OFFEROR SHALL NOT PERFORM ANY WORK PRIOR TO THE RECEIPT OF A PURCHASE ORDER FROM THE DISTRICT. The District shall order any supplies or services to be furnished under this contract by issuing a purchase order. Purchase orders may be used to elect any options available under this contract, e.g., quantity, item, delivery date, payment method, but are subject to all terms and conditions of this contract. No other particular form is required.
Offerors are to visibly mark as “CONFIDENTIAL” each part of their offer that they consider to be proprietary information.
A. A prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with a solicitation shall protest to the Chief Business Official within fifteen days of the date of issuance of the Invitation For Bids or Requests for Proposals or other solicitation documents, whichever is applicable, or any amendment to it, if the amendment is at issue.
B. Any actual bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of a contract shall notify the Chief Business Official in writing of its intent to protest within seven business days of the date that award or notification of intent to award, whichever is earlier, is posted. The actual protest must be filed within fifteen calendar days of the award or intended award.
The protest must be submitted in writing to the Chief Business Official, Nancy Williams, 124 Risdon Way, DO @ R2i2-3rd Fl., Columbia, SC 29223 or emailed to procurement@richland2.org. The protest must be in accordance to section 4210 of Richland School District Two Procurement's Code.
The Contractor shall be responsible for safeguarding against loss, theft, or damage of all District property, materials, equipment, and accessories that might be exposed to the contractor’s personnel. Guns, knives, or other dangerous weapons shall not be allowed on campus. Smoking, alcohol and drugs are prohibited on the campus.
Each Offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this solicitation. It is expected that this will sometimes require on-site observation. The failure or omission of an Offeror to acquaint himself with existing conditions shall in no way relieve the Offeror of any obligation with respect to this solicitation or to the contract.
By submitting, the applicant certifies, to the best of its knowledge and belief that the applicant and/or any of its principals, sub grantees, or subcontractors are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or federal agency; have not, within a three-year period preceding this application, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, tax evasion, or receiving stolen property; and are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated above. Applicant has not, within a three –year period preceding this application, had one or more contracts terminated for default by any public (federal, state, or local) entity.
Subject to the conditions below, the District, providing a (30) thirty-day advance written notice is given to the vendor, may terminate the contract for any reason.
Please provide the following information for each person(s) authorized to submit a response on behalf of your organization:
Name
Title
Phone Number
Email Address
Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror as provided with this solicitiaton. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
Indicate if you are a South Carolina Minority-Owned / Woman-Owned Business. Check the appropriate box below.
Provide a copy of your W9.
Please upload your current business license here.
Provide address to which payment shall be sent.
If address is the “Same” as the Official Address - “Enter “SAME”.
Please provide a minimum of three (3) references to include the following for each reference: (must be submitted as a file upload)
Company Name
Contact Person
Address
Telephone Number
Email
Scope of work performed
Every resulting contract is subject to all terms of the District Procurement Code including limitations as to duration, rights of the District to terminate and means of dispute resolution. No vendor terms take precedence over the solicitation and Procurement Code.
To be considered responsible, responsive and eligible to negotiate and enter into a contract, if any, the Offeror shall, at a minimum, meet the qualifications as provided for in this solicitation document.
By submitting a response to this solicitation, the Offeror certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same services, materials, supplies, or equipment, and is in all respect fair and without collusion and fraud. The Offeror agrees to abide by all conditions of this bid and certify that they are authorized to sign this bid for the bidder.
If accepted and awarded, this Offer shall serve as the Official Contract between the Offeror and Richland School District Two. A Purchase Order issued by Richland Two shall constitute the initial start of this Offer/Contract.
Please indicate if your Company has ever been disbarred or suspended from conducting business in South Carolina by any federal, state, or local agency or SC school district.
The Offeror must make a statement as to any litigation to which the Offeror has been a party in during the last three (3) years. If there has been no limigation, please type "N/A".
Provide the potential conflict of interest(s) as indicated in the previous question.
Please provide an additional information/comments pertaining to this solicitation. If no additional information or comments are needed, please type "N/A".
This shall include but not limited: mission statement, brochures, flyers, awards, certifications, achievements, etc.
Vendors may submit and upload a separate pricing schedule or alternative pricing structure in addition to the pricing requested in this solicitation. Any supplemental pricing information shall be provided as a separate attachment and clearly identified as "Alternative Pricing."
The District may review this information for informational purposes only; however, alternative pricing structures, supplemental fee schedules, or additional pricing models that differ from the required pricing format will not be considered when determining bidder responsiveness.
Failure to provide the required pricing information in the Pricing Proposal may result in the bid being deemed non-responsive.
What type of pre-bid conference will be held for this project?
Is a Bid Bond a requirement of this solicitation?
Please select one of the following for the term of the contract resulting from this solicitation.
Please provide the initial term of the contract resulting from this solicitation.
Use the following format: one (1)
What is the extension term for the contract resulting from this solicitation?
Use the following format: four (4)
Does this project have a set time frame or will it have an initial term? If so, please share the contract period begin date for this project. If not, please type "N/A".
Example - project should be completed in 180 days, please provide the beginning date of this project.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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