Airline Technical Representative

Background

Project Details

• Reference ID: 26-581-ITN
• Department: Engineering & Construction
• Department Head: Scott Shedek (Vice President)

Important Dates

• Questions Due: 2026-07-27T21:00:00.000Z
• Answers Posted By: 2026-08-06T04:00:00.000Z
• Pre-Proposal Meeting: 2026-07-20T13:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/265915001461117?p=SSizKAhZtIV7opkXdd Meeting ID: 265 915 001 461 117 Passcode: gC2JT9Py Dial in by phone +1 872-242-8019,,613574544# United States, Chicago Phone conference ID: 613 574 544#

Evaluation Criteria

• Relevant Experience & Qualifications (Firm and Key Personnel) (20 pts)
• Technical Expertise (20 pts)
• Communication & Coordination Skills (10 pts)
• Project Management & Controls (10 pts)
• Approach & Methodology (10 pts)
• Other Requirements (5 pts)
• Price Proposal (25 pts)
• Not Scored (1 pts)
• Best and Final Offer (BAFO) (100 pts)

Submission Requirements

• RESPONDENT IDENTIFICATION
• Respondent Company's name and address (required) —

  Must match the name shown on the submitted W-9 Form and on the Registration with the State of Florida (Sunbiz). Contract/Agreement/Purchase Order will be issued under this name, if awarded.

• Is the duly authorized signatory (person who is duly authorized to contractually bind the Respondent) of the Respondent also the Primary Contact for this solicitation? (required)
• Authorized signatory / Primary contact's name, title, email address and direct phone # (required)
• Secondary contact person's name, title, email address and phone #. (required)
• Authorized signatory's name, title, email and direct phone # (required)
• Primary contact person's name, title, email address and phone # (required)
• Secondary contact person's name, title, email address and phone #. (required)
• MINIMUM REQUIREMENTS
• Registration with the State of Florida (required) —

  Upload Respondent's registration here.

• Minimum Experience (required) —

  Explain how the Respondent meets the Minimum Experience requirement described in Section 4: Minimum Requirements. Please be sure to address:

  -number of years (dates)

  -which airport(s)

  -whether the projects involved active airline operations

  -similar scope

• Minimum Experience (proposed Airline Technical Representative) (required) —

  Explain how the Respondent meets the Minimum Experience requirement described in Section 4: Minimum Requirements. Please be sure to address:

  -number of years (dates)

  -which airport(s)

  -whether the projects involved active airline operations

  -similar scope

• Upload Resume of the proposed Airline Technical Representative (required) —

  Please ensure that the resume demonstrates all of the minimum requirements described in Section 4, including education and number of years of experience and direct engagement services. 

  It is preferred that any questions regarding equivalent experience be submitted as a question through the OpenGov portal.

• Reference 1 (Firm) (required) —

  See requirements for References under Section 4: Minimum Requirements.

  Provide your response in the following order:

  • Name of Company
  • Contact Name
  • Contact Email
  • Contact Phone Number
  • Brief description of services
  • Timeline for services rendered
• Reference 2 (Firm) (required) —

  See requirements for References under Section 4: Minimum Requirements.

  Provide your response in the following order:

  • Name of Company
  • Contact Name
  • Contact Email
  • Contact Phone Number
  • Brief description of services
  • Timeline for services rendered
• Reference 1 (proposed Airline Technical Representative) (required) —

  See requirements for References under Section 4: Minimum Requirements.

  Provide your response in the following order:

  • Name of Company
  • Contact Name
  • Contact Email
  • Contact Phone Number
  • Brief description of services
  • Timeline for services rendered
• Reference 2 (proposed Airline Technical Representative) (required) —

  See requirements for References under Section 4: Minimum Requirements.

  Provide your response in the following order:

  Name of Company
  Contact Name
  Contact Email
  Contact Phone Number
  Brief description of services
  Timeline for services rendered

• Confirm that you understand that the Firm and the proposed Airline Technical Representative will be required to attend the interview if requested by the Aviation Authority in Phase 1 - Evaluation of Responses. (required)
• Provide proof of the required Certification/License (required) —

  Upload document(s)

• Respondent's Certification (required) —

  Please download the below document, complete, and upload.

• Conflict of Interest Form (required) —

  The award hereunder is subject to provisions of State of Florida Statutes. Respondent must disclose the name of any officer, director, or agent who is also an employee of the Aviation Authority. Further, Respondent must disclose the name of any Aviation Authority employee who owns, directly or indirectly, an interest  of ten percent (10%) or more in the Respondent's firm or any of its branches. 

  Please download the below document, complete, and upload.

• Prohibition of Covered Unmanned Aircraft Systems (UAS) (required) —

  By selection "Confirm", the Respondent certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).  

  The Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.  

  Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract  related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

• Verification of Employment Status / E-Verify (required) —

  By selecting "Confirm", I hereby acknowledge and agree that use of the U.S. Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the resulting contract with the Greater Orlando  Aviation Authority.

  Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use the Employment Eligibility Verification System (E-Verify) to verify the work authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S. Department of Homeland Security website: http://www.dhs.gov/E-Verify

   “Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration (also referred to as Respondent or Contractor).

   “Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration (also referred to as Sub- Vendor or Sub-Contractor).

  Vendor/Contractor/Subcontractor acknowledges and agrees to utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of:

  • All persons employed by Vendor/Contractor/Sub-Contractor during the term of the contract, (including assigned sub-vendors/sub-contractors/sub-contractors), to perform employment duties within Florida and any work in pursuant to the contract with the Aviation Authority.

  By entering into a contract with the Aviation Authority, the Contractor/Contractor becomes obligated to comply with the provisions of Section 2. Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien.

  The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of resulting contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court of Orange County, Florida no later than 20 calendar days after the date of termination. If the resulting contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination.

• Public Entity Crimes Certification (required) —

  By selecting "Confirm", I hereby certify that the Proposer, and/or any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations have not been convicted of any public entity crimes nor have they been placed on the Convicted Vendor List by the Department of Management Services.

• Discriminatory Vendor List Certification (required) —

  By selecting "Confirm", I hereby certify that the Respondent, and any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have not been placed on the Discriminatory Vendor List by the Department of Management Services. (287.134(3)(d), Fla. Stat.) 

• Certification Regarding Prohibition Against Contracting with Scrutinized Companies (required) —

  By selecting "Confirm", I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

  In addition, if this Solicitation is for a Contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

  I understand and agree that the Aviation Authority may immediately terminate any Contract resulting from this Solicitation upon written notice if the undersigned entity (or any of those related entities of Respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any Contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.

• Drug-Free Workplace Certification (required) —

  By selecting "Confirm", I certify, that if awarded, Respondent shall maintain a drug-free workplace in accordance with the Florida Drug-free Workplace Act during the duration of the contract. No employee shall be hired by a Consultant for work on Aviation Authority's premises prior to such employee having tested negative for drugs. In addition, existing employees of the Consultant must be subject to drug testing by the Consultant upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by the Consultant Copies shall be provided to the Aviation Authority, if requested.

• RELEVANT EXPERIENCE & QUALIFICATIONS (FIRM & KEY PERSONNEL)
• Demonstrate the firm's and the proposed Airline Technical Representative's experience serving as a liaison between airlines and airport authorities. Elaborate on the firm's track record in airport capital improvement projects, including planning, design, construction, and commissioning phases. (required)
• Describe the firm's and proposed Airline Technical Representative's familiarity with Operational Readiness and Transition (ORAT) processes and airline operational requirements
• Provide the Respondent's (Firm and proposed Airline Technical Representative's) background in providing services for similar project objective. (required)
• Describe the proposed Airline Technical Representative's experience coordinating with key stakeholders such as airline station managers, corporate real estate/technical teams, and airport planning, design, construction, and operations staff. (required) —

  Include specific examples of projects and the outcomes achieved in your response.

• TECHNICAL EXPERTISE
• Describe the proposed Airline Technical Representative's ability to review and provide feedback on technical documents, including design drawings, specifications, and schedules.
• Describe the proposed Airline Technical Representative's experience in areas such as baggage systems, terminal operations, and passenger processing technologies. (required)
• Provide documentary evidence of the proposed Airline Technical Representative's experience in areas such as baggage systems, terminal operations, and passenger processing technologies. (required)
• Describe the Firm's and proposed Airline Technical Representative's understanding of airport standards, airline operational constraints, and regulatory requirements (required)
• COMMUNICATION & COORDINATION SKILLS
• Describe the firm's and the proposed Airline Technical Representative's ability to establish and maintain clear communication channels between multiple stakholders (required)
• Outline the Firm's and proposed Airline Technical Representative's experience in consensus-building among diverse airline partners. (required)
• Describe the Firm's and proposed Airline Technical Representative's reporting and documentation capabilities, including progress updates and consolidated feedback reports. Define the tools that are used for reporting. (required)
• PROJECT MANAGEMENT & CONTROLS
• Describe the Firm's and proposed Airline Technical Representative's capability to monitor and communicate project schedules, budgets, and deliverables. (required)
• Describe the Firm's and proposed Airline Technical Representative's approach to proactively identify and escalate risks that possess the potential to adversely impact airline operations. (required)
• Explain the Firm's and proposed Airline Technical Representative's familiarity with project control systems and performance tracking. (required)
• APPROACH AND METHODOLOGY
• Describe the proposed approach for facilitating airline input during all project phases. (required)
• Describe the firm's strategies for minimizing operational disruptions during construction and activation. (required)
• What are the tools and processes that the firm will use to ensure timely feedback and decision making? (required)
• Describe how Artificial Intelligence (AI) technologies, tools, or methodologies will be utilized to support the Scope of Work. (required)
• OTHER REQUIREMENTS
• Did the Respondent use Artificial Intelligence (AI) to generate any portion of their response to this ITN? (required)
• Certification regarding usage of Artificial Intelligence (required) —

  By selecting confirm, I certify that any Artificial Intelligence (AI) generated response(s) have been reviewed and verified for accuracy and truthfulness. Additionally, I certify that any intellectual property, trademarked, and copyrighted material contained in the response(s) are used with the owner’s permission.

• Respondent's current, signed W9 Form (required)
• Is the Respondent a Joint Venture? (required)
• Provide Joint Venture Agreement (required)
• Provide the type of Organization. (LLC, Sole Proprietor, Co., etc...), year and State of incorporation. (required)
• If the Joint Venture or partnership is newly formed, the requested information, documentation, etc. listed shall be submitted from each entity of the proposed joint venture or partnership. (required)
• Proof of Insurability (required) —

  You may upload your Certificate of Insurance (COI), an insurance quote for the required coverage, or a statement from regarding the Respondent ability to obtain insurance with the required coverage issued by a company currently authorized to do business in the State of Florida and with an A.M. Best Company rating of at least B+ and a Financial Size Category of "Class VI" or higher according to the most current edition of AM Best Rating for the required insurance(s) listed in Section 7: Professional Services Agreement Sample.

• Proof of Bondability (required) —

  Demonstrate ability to meet bondability requirements listed in this solicitation by providing a Letter of Bondability on a surety company letterhead or a letter from a US Bank for a letter of credit confirming that Respondent can obtain one or the other and understands only the Performance Bond or Letter of Credit form will be accepted.  

  Further details regarding the bondability requirements can be found in Section 7: Aviation Authority Standard Terms and Conditions.

  Upload Letter of Bondability or Letter of Credit.

• Financial Statements (required) —

  Upload the most recent audited annual financial statements for the last two years in order to evaluate the Respondent’s ability to perform these Services. If audited annual financial statements are not available, provide balance sheets, income statements, and cash flow statements for the last two years.

  This financial documentation shall be clearly labeled as follows:  "Confidential Financial Records Submitted under Seal and Exempt from Florida Public Records Disclosure.” (Reference Florida Statutes Section 119.071(1)(c) for exemption on financial records.)

• Disclose all lawsuits, arbitrations and claims filed or raised by or against the Respondent over the last five (5) years, specifically identifying the project involved, the parties involved, the nature of the claim(s), amount at issue, disposition or status and litigation, case style, number, and jurisdiction (required)
• Prior or pending convictions, indictments, investigations, and regulatory investigations (required) —

  The Respondent shall provide a description of all prior or pending convictions, indictments, investigations, and regulatory investigations, either civil or criminal that relate to the services listed in the Scope of Work / Specifications Section in which Respondent or its affiliates, subsidiaries, parent company, directors, senior officers, senior regional officers, the Lead Individual, or Engagement Team members have been involved with in the last five (5) years immediately preceding the date of Respondent’s response to this Solicitation.  Or provide an affirmative statement that there are none.

• Registration for Vendor Performance Management (required) —

  By selecting "confirm", you acknowledge that you will create and maintain a profile on Procurated/Canary for the duration of the Agreement.

• Standard Terms and Conditions —

  If the Respondent may choose to provide a red-lined version of the Terms and Conditions, Respondent may do that here, by downloading the Word document, TRACK CHANGES, and upload.

  The recommended changes may or may not be accepted by the Aviation Authority.

• Contract Type (required)
• Awardee (required) —

  Use this term throughout the document

• Include Management Fee verbiage? (required)
• Will the Contractor be on GOAA property? (required)
• Will there be a separate Space Use Agreement signed? (required)
• Badging (required)
• Airfield Operations Area (AOA) Access Required (required) —

  If the Contractor requires access to the AOA, select "yes", if not, enter "no"

• Will there be any sub-contractors? (required)
• This solicitation is for: (required)
• Base Contract Length (required)
• Length of Option(s) (required)
• Number of Options (required)
• Contract to start on or about _____ (required) —

  Enter date

• Location (required)
• Is there any participation goal? (required)
• Small Business - Minimum LDB Participation Goal % (required) —

  Enter number only

• Small Business - Minimum VBE Participation Goal % (required) —

  Enter number only

• Small Business - Minimum Combined LDB/VBE Participation Goal % (required) —

  Enter number only, no % sign

• Include CPI/PPI escalation/de-escalation? (required)
• CPI adjustment allowed after the ____ year (required)
• CPI maximum allowable increase % (required) —

  Enter number, without percent sign.

• PPI maximum allowable increase % (required)
• PPI adjustment allowed after the ____ year (required)
• Insurance Types Required (required)
• Please provide the dollar amount for the minimum required Crime Insurance coverage
• Please provide the dollar amount for the minimum required Cyber/Privacy Liability Insurance coverage
• Please provide the dollar amount for the minimum required Garagekeepers Insurance coverage.
• Please provide the dollar amount for the minimum required Pollution/Environmental Liability Insurance coverage.
• Please provide the dollar amount for the minimum required Professional Services / Errors & Omissions Liability Insurance Liability Insurance coverage
• Please provide the dollar amount for the minimum required Garage Liability Insurance coverage.
• Request Finance Forms? (required)
• Will there be a Pre-Submittal Meeting? (required)
• Mandatory? (required)
• The Pre-Submittal Meeting will be held (required)
• Bond - Is there a Surety Bond /Letter of Credit requirement for this solicitation? (required)
• Bond - Penal sum of Bond (required) —

  Enter number only, no $ sign.

• Bond - Penal sum of Letter of Credit (required) —

  Enter number only, no $ sign.

• Responses may not be withdrawn for ____ days (required) —

  Enter number only.

• Permits (required)
• Terminology (required) —

  Throughout the document, which one should be used? 

• Notice of Intent to Award is anticipated to be provided within ____ days from the opening of Responses (required) —

  Enter number only

• Committee for Recommendation (required)
• Do you want to automatically fill Section #s referenced in verbiage? (required)
• What section number will the Evaluation Criteria populate at? (required)
• What section number will Vendor questionnaire populate at? (required)
• What section number will the Scope of Work/Specifications populate at? (required)
• What section number will the DBE Participation populate at? (required)
• What section number will the Small Business populate at?
• What section number will the Aviation Authority Standars T/C's populate at? (required)
• What section number will the Minimum Requirements populate at? (required)
• Is there a minimum score Respondents must have in order to be considered? (required)
• Minimum Score in order to be considered. (required) —

  Enter number only.

• Minimum Experience (required)
• Minimum Experience - Minimum number of years of experience (required) —

  Enter number only.

• Minimum Experience - Minimum number of project in the past (required) —

  Enter number only.  

• Minimum Experience - Minimum experience project must be within ____ years from solicitation (required) —

  Enter number only.

• Minimum Experience - Minimum value of past project use (required) —

  Enter number only, without $ sign

• Minimum Experience - Minimum experience must be within ___ years from solicitation (required) —

  Enter number only

• References - Include verbiage for References? (required)
• References - Minimum number of References to be provided? (required) —

  Enter number only

• References - Reference must be within ____ years from solicitation. (required) —

  Enter number only.

• Does this solictation require any Licenses or Certifications? (required)
• What type of License/Certificate must be included? (required) —

  Licensed Physician

• Freight Terms 3 (required)
• Payment Terms use (required)
• Amount for Professional Errors and Omissions Liability Insurance (required) —

  Enter number without dollar sign.  If none, enter N/A