Annual Turf Management Services

The objective of this bid is to obtain turf management services that are consistent with industry standards for the City of Conroe Parks and Recreation Department for Carl Barton, Jr. Park athletic fields. Carl Barton, Jr. Park is a regional park consisting of 22 athletic fields. It is the intent of these specifications for the Contractor to provide a complete, timely, safe, and professional job during the duration of this contract. The purpose of these specifications is to describe the minimum requirements of the City of Conroe for an annual services contract.. RFP # 0709-2026: Annual Turf Management Services - Thursday, July 9, 2026 at 1:00 pm through OpenGov Procurement.

Project Details

• Reference ID: 0709-2026
• Department: Parks Operation
• Department Head: Shawn Davis (Asst. Director, Community Services-Parks & Rec)

Important Dates

• Questions Due: 2026-07-06T18:00:00.000Z
• Pre-Proposal Meeting: 2026-06-25T15:00:00.000Z — Carl Barton Park, 2500 S Loop 336 E, Conroe TX 77301

Evaluation Criteria

• Experience and Qualifications. (25 pts)
• Cost. (60 pts)
• References. (10 pts)
• Prior experience with the City of Conroe. (5 pts)

Submission Requirements

• Cover Letter (required) —

  Provide a cover letter indicating your firm’s understanding of the requirements of this specific job. The letter must be brief and formal from the proposer that provides information regarding the firm’s interest in and ability to perform the requirements of the proposal.  A person who is authorized by the organization to enter into an agreement with the City of Conroe will sign the letter.

  Please include all contact information.

• Company Background (required) —

  2 - Pages Maximum

  1. Years in business under present name.
  2. Name and address of each office location.
  3. Ownership structure (Corporation / Partnership).
  4. Names and titles of officers in the company.
  5. Company trade organizations/associations/affiliations
• References (required) —

  Provide references from the last five similar construction projects for which your company provided NO VALUE

• Certificate of Insurance (required) —

  Please upload insurance documents here.

• Signed Addendums (required) —

  Please upload documents here.

• Form 1295 (required) —

  Please upload documents here.

• Agreement and Certification (required) —

  The Undersigned Agrees That:

  1. No Federal, State, County or Municipal taxes have been included in the RFP prices and none will be added.
  2. Prices in this proposal have not knowingly been disclosed with any other provider and will not be prior to award.
  3. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.
  4. No attempt has been made nor will be to induce any other person or firm to submit a proposal for the purpose of restricting competition.
  5. The individual signing this proposal certifies that he/she is a legal agent of the bidder, authorized to represent the bidder and is legally responsible for the offer with regard to supporting documentation and prices provided. 
• Are you VetHUB Certified? (required)
• VetHUB Certification (required)
• Please upload a memo stating that you are not VetHUB Certified (required)
• Sam.Gov Status (required) —

  Sign up with Sam.Gov Home | SAM.gov 

  Upload document 

• Acknowledgement of Terms & Conditions (required) —

  Please download the below document, complete, and upload.

• Acknowledgement of Respondent (required) —

  By clicking "Please confirm" below, Bidder agrees to provide any additional information requested during bid selection process.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Brief Description of Service(s)/Product(s) (required)
• Start Date and End Date for Contract Term —

  Answer format: Month DD, YYYY to Month DD, YYYY

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will there be renewals (required)
• Options for renewals