Architectural & Interior Design Services - FY26 - IDQ(B)

The work under this project will provide Architectural and Interior Design services on various City projects.

The City of Norfolk (the “City”) Department of Public Works is seeking proposals from qualified professional architectural firms to provide services on an as-required basis. The City intends to enter into an annual, renewable agreement with the firm selected to provide these services. The City will provide a scope of services for each specific request for architectural and interior design services required under the agreement.

Background

All Requests for Information (RFIs) shall be submitted no later than Friday, May 15, 2026 4:00 pm through the Questions portal at https://procurement.opengov.com/portal/norfolk/projects/262143. Any RFI submitted after this date cannot be guaranteed a response by the City.

Project Details

• Reference ID: 26172
• Department: Public Works
• Department Head: Richard Broad P.E. (Director)

Important Dates

• Questions Due: 2026-05-15T20:00:00.000Z

Evaluation Criteria

• Architectural & Interior Design Services - FY25 - IDQ(B) (10 pts)

Submission Requirements

• Cooperative Procurement (required) —

  The City of Norfolk is issuing this Request for Proposals on behalf of itself and other public agencies.  Offerors are hereby advised that other public agencies may enter into a contract with the firm selected to provide the services based on the prices set forth in the Agreement.

• Minority Participation (required) —

  It is the policy of the City of Norfolk to facilitate the establishment, preservation, and strengthening of small businesses and businesses owned by women and minorities and to encourage their participation in the City’s procurement activities.  Toward that end, the City encourages these firms to compete and encourages non-minority firms to provide for the participation of small businesses and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other contractual opportunities.  A listing of qualified businesses is available from the Virginia Department of Small Business and Supplier Diversity (www.sbsd.virginia.gov).  Firms are asked, as part of their submission, to describe any planned use of such businesses.  Please include in your proposal whether your firm or any of your sub-consultants is a minority owned business described by one of the following categories:  African American (male), African American (female), Caucasian (female), Hispanic (male), Hispanic (female), Asian American (male), Asian American (female), American Indian (male), American Indian (female), Eskimo (male), Eskimo (female), Aleut (male), Aleut (female), Other (male), Other (female).

• Equal Opportunity Business Development —

  Please indicate if your firm possess any of the following certificates registered with the Virginia Department of Small Business and Supplier Diversity.

• Certification Number (required) —

  If you selected at least one of the following designations from the question above, please provide the Certification Number.

• Norfolk Businesses (required) —

  It is also the policy of the City to support Norfolk businesses and workforce development, and the City encourages companies with corporate offices in Norfolk, and which employ Norfolk residents, to compete for City contracts. Please include in your proposal information regarding the location of your offices, the offices of your sub-consultants, and the employment of Norfolk residents by your firm or by your sub-consultants.

• Emergency Services (required) —

  These services may also be required during emergencies.  The issuance of a Declaration of Emergency Conditions by authorized government officials shall cause any agreement or contract resulting from this proposal to be activated at the terms and conditions listed in the agreement or contract.  The selected firm shall make available to the City of Norfolk, during the time of emergency, its time, equipment, and expertise in those services for which the firm has been previously contracted.  Failure to comply may result in termination of the agreement or contract by the City of Norfolk.

• Anti-Collusion (required) —

  Collusion or restraint of free competition, direct or indirect, is prohibited.  Bidder or offeror is required to execute the anti-collusion statement.  See Attachment A.

• Ethics in Public Contracting (required) —

  The Contractor agrees to familiar with Chapter 33.1, Article VII (Sections 33.1-86 through 33.1-93) of the Code of the City of Norfolk, Virginia, 1979, as amended, entitled “ETHICS IN PUBLIC CONTRACTING,” including the additional statues set forth in Section 33.1-86 thereof.  The Contractor shall abide by such provisions in submission of its bid and performance of any contract awarded.

• Nondiscrimination (required) —

  The Offeror shall become familiar with and adhere to the nondiscrimination requirements set forth in the code of the City of Norfolk § 33.1-53 which will also be incorporated into any contract awarded.

• Debarment Certification (required) —

  The certification regarding debarment, suspension, proposed debarment, and other responsibility matters attached to this RFP must be executed and returned with Offeror’s proposal.  See Attachment B.

• Compliance with State Law (required) —

  Bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation Commission.  See Attachment C.

   

  Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

• Substance Abuse and Drug-Free Workplace (required) —

  The Contractor agrees to comply with Section 33.1-58 of the Code of the City of Norfolk, Virginia, 1996, as amended, regarding substance Abuse and Drug-Free Work Place Policy.

• Evaluation of Proposals (required) —

  Evaluation of proposals will be under the complete jurisdiction of the City of Norfolk.  It is the intent of this Request for Proposal that all services be prepared complete in all respects without need for engaging separate technical expertise of professional services.

  Upon receipt of the proposals, the City will evaluate all materials submitted by responding firms and rank the proposals in order of qualifications by virtue of technical competence, general background experience, availability, etc.  The city shall engage in individual discussions with two or more firms deemed most qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services.  After completion of the interview process, the City shall select, in the order of preference, two or more firms whose professional qualifications and proposed services are deemed the most meritorious.  At that time, the City will enter into negotiations with the first-choice firm to determine an agreeable method of compensation for service.  If negotiation cannot be successfully completed with the first-choice firm, the City will then negotiate with the second-choice firm, etc.  Upon completion of negotiations, a formal contract agreement will be prepared and executed between the firm and the City of Norfolk.

• Vendor Response (required) —

  Please upload your ENTIRE proposal here as one COMPLETE .pdf Document. Instructions regarding the format of the response can be found within the Attachments.

• Addenda Acknowledgement (required) —

  Offerer acknowledges that they received and reviewed all Addenda and Questions & Answers for this RFP (for example, type "1, 2, 3" or "None")

• Physical Correspondence (required) —

  Contractor acknowledges that all physical correspondence will be sent to the address below and include the Project ID and Project Title.

   

  Ken Peacock, Design & Construction Contracting Specialist

  Project - 26172: Architectural & Interior Design Services - FY26 - IDQ(B)

  City of Norfolk, Public Works

  810 Union St, 7th Floor

  Norfolk, VA 23510

• Completion of Work (required) —

  Work to be Substantially Completed in: (example "730 calendar days")

• Performance Bond (required) —

  Enter Performance Bond percentage

• Payment Bond (required) —

  Enter Payment Bond percentage

• Bid Bond (required) —

  Enter Bid Bond percentage (follow format below)

• Liquidated Damages (required) —

  Please enter Liquidated Damages amount

Questions & Answers