Architecture & Engineering (A&E) Services for Transit Related On-Call Projects

Provide On-Call Architecture and Engineering (A&E) Contract for Bus Stop and Facilities Improvements.

The purpose of the RFP is to solicit sealed proposals to establish an A&E contract through competitive negotiations for the procurement of on-call bus-stop and facilities improvement projects. Upon the need for an improvement project, Transit will issue one or more task order–based contracts with the awarded A&E firm to provide professional engineering and design services in support of these projects, with an emphasis on Americans with Disabilities Act (ADA) accessibility improvements. These services will be performed on an as-needed basis to advance planning, design, permitting, and construction support for transit bus stop enhancements and facility improvements funded as a whole or in part by the Federal Transit Administration (FTA).

The selected Firm will support the Agency in improving safety, accessibility, comfort, and functionality of bus stops and facilities in compliance with applicable federal, state, and local requirements, including FTA, ADA, and civil rights regulations.

The parties acknowledge that the proposed pricing is based on current assumptions regarding scope, market conditions, and input costs, and the Supplier reserves the right to request reasonable rate adjustments during negotiations in the event of material changes to project requirements, timelines, regulatory obligations, or cost drivers, subject to mutual review and written agreement.  

This is a qualifications-based procurement conducted in accordance with the Brooks Act (49 U.S.C. § 5325(b)) and FTA Circular 4220.1. Price proposals will not be requested at the time of selection. Compensation for the resultant contract will be negotiated at time of award.

The Agency anticipates awarding the resultant contract for a term of four (4) years, subject to funding availability. It will provide architectural and engineering (A/E) services for the design of small-scale construction projects. Typical assignments may include improvements to bus stops, upgrades to restroom facilities at existing buildings or transit centers, and similar minor facility enhancements. Services may also include the revision, redesign, or modification of previously completed plans. This contract would be utilized only when sufficient funding is not available to procure engineering services through a separate project-specific contract.

Background

The City’s Transit Division has received FTA Section 5339 grant funding to support the evaluation and design of existing and future bus stop facilities within the City’s transit service area. This project is intended to assess current conditions, identify deficiencies, and develop design solutions that improve accessibility and ADA accommodations while ensuring compliance with applicable federal regulations.

Deficiencies and prioritization of the 433 bus stops are documented, indexed and analyzed in the 2016 Santa Fe Metropolitan Bus Stop and Sidewalk Connectivity Assessment final report and will be used extensively in the execution of this project.

Project Details

• Reference ID: FY26-RFP-038
• Department: Transit
• Department Head: Gabrielle Chavez (Transit Director)

Important Dates

• Questions Due: 2026-04-03T23:00:21.387Z
• Answers Posted By: 2026-04-08T23:00:28.352Z
• Pre-Proposal Meeting: 2026-03-30T19:00:56.351Z — https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzlmYmIxZjYtNmI0Yi00MjQyLThhMGMtZTljMmQ1NWIyYzk4%40thread.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-4867b0bc707f%22%2c%22Oid%22%3a%228d3a19bb-3961-4588-8915-1014f4def1c1%22%7d

Addenda

• Official Notice #1: Link to Pre-proposal Conference 3.30.26 & Virtual Attendance Log (released 2026-03-30T20:07:08.583Z)
• Official Notice #2: List of Prioritized Bus Stops (released 2026-03-30T20:24:53.201Z) —

  As discussed during the pre-proposal conference, please see attached list. Thank you.

Evaluation Criteria

• Organizational Experience (400 pts)
• Organizational References (100 pts)
• Mandatory Specifications (400 pts)
• Oral Presentations (100 pts)

Submission Requirements

• NM Business Tax Identification Number (NMBTIN) fka CRS
• Identify the individual(s) authorized by the organization to contractually obligate to queries on behalf of this Offeror: (required) —

  Please provide the following:

  • Name
  • Title
  • Email
  • Telephone Number
• Identify the individual(s) authorized by the organization to negotiate to queries on behalf of this Offeror: (required) —

  Please provide the following:

  • Name
  • Title
  • Email
  • Telephone Number
• Identify the individual(s) authorized by the organization to clarify/respond to queries on behalf of this Offeror: (required) —

  Please provide the following:

  • Name
  • Title
  • Email
  • Telephone Number
• Will you require the use of subcontractors? (required)
• Subcontractors (required) —

  Please provide a list of subcontractors who will be used in the performance of any resultant contract.

• Describe any relationship with any entity (such as the City of Santa Fe, State Agency, reseller, etc. that is not a subcontractor(s) listed above), if any, which will be used in the performance of any resultant contract. (required) —

  N/A, None, Does not apply, etc. are acceptable responses to this item.

• RFP Acknowledgement (required) —

  By clicking "Please confirm" below, the Authorized Signatory attests to the accuracy and veracity of the information provided on this form, and explicitly acknowledges the following:

  • On behalf of the submitting-organization, I accept the Conditions Governing the Procurement, as required of this RFP;
  • I concur that submission of our proposal constitutes acceptance of the Evaluation Factors contained in Section "Evaluation" of this RFP; and
  • I acknowledge receipt of all amendments to this RFP, if any. 
• Campaign Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Statement Acknowledgement (required) —

  The City of Santa Fe policy is to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City contracts and Purchase Orders.

  The Offeror shall comply with all applicable provisions of the Governmental Conduct Act, Chapter 10, Article 16 NMSA 1978 and include a full disclosure of all potential organization conflicts of interest in the Proposal.

  In addition to the Architect and Engineer, each key personnel shall also complete the Conflict of Interest Form below certifying that the entity has read and understands the City’s policy regarding conflict of interest and the CFR. Each key personnel must also certify that there is no conflict of interest with the Project. If there is a conflict with the Project, then the Architect and Engineer and known key personnel needs to describe the conflict.

  The Architect and Engineer agrees that, if after award, an organizational conflict of interest is discovered, the Architect and Engineer makes an immediate and full written disclosure to the City that includes a description of the action that the Architect and Engineer has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the City may, at its discretion, cancel the contract for the Project. If the Architect and Engineer was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to the City, the City may terminate the contract for default.

  The City may disqualify an Offeror if any of its key personnel belong to more than one Submitter organization/firm.

  By clicking "Please confirm" below, I certify that I/We have no personal or financial interests and no present employment or activity which would be incompatible with this firm’s participation in any activity related to the RFP or execution of the awarded Architecture & Engineering (A&E) Services for Transit Related On-Call Projects. For the duration of this firm’s involvement in the Architecture & Engineering (A&E) Services for Transit Related On-Call Projects contract, this firm agrees not to accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is bidding and/or proposing, or associated with a bidder and/or Offeror on the Architecture & Engineering (A&E) Services for Transit Related On-Call Projects contract.

  I certify that this firm will keep all Architecture & Engineering (A&E) Services for Transit Related On-Call Projects contract information confidential and secure. This organization will not copy, give, or otherwise disclose such information to any other person unless the City of Santa Fe has on file a confidentiality agreement signed by the other person, and the disclosure is authorized and necessary to the Architecture & Engineering (A&E) Services for Transit Related On-Call Projects contract. I understand that if this firm leaves this Architecture & Engineering (A&E) Services for Transit Related On-Call Projects contract before it ends, this firm must keep all contract information confidential. I agree to follow any instructions provided by the City relating to the confidentiality of the Architecture & Engineering (A&E) Services for Transit Related On-Call Projects contract information. I fully understand that any unauthorized disclosure made by this firm may be a basis for civil or criminal penalties. I agree to advise the City’s Procurement Officer, at 505-955-6432 immediately in the event that I or another person within this organization either learn or have reason to believe that any person who has access to the Architecture & Engineering (A&E) Services for Transit Related On-Call Projects contract confidential information has or intends to disclose that information in violation of this agreement.

  The above information is subject to verification by the City of Santa Fe. If the City finds a misrepresentation, the bid may be automatically disqualified from the procurement process or the contract may be canceled.

• Non-Collusion Affidavit (required) —

  Please download the below document, complete, and upload.

• Technical Proposal (required) —

  Offeror must upload their Technical Proposal (response to Organizational Experience, Organizational References & Mandatory Specifications) here. 

  Multiple files are allowed if the Offeror requires a Confidential Proposal for submission.

• A&E License (required) —

  Offerors must provide their NM A&E License. Please upload here.

• Lobbying Certification (required) —

  Please download the below document, complete, and upload.

• Organizational Reference Questionnaire —

  Please download the below document and distribute the document to at least three (3) references. The business reference, if it chooses to respond, is required to submit its response to the Organizational Reference Questionnaire directly to: CPD at Purchasing_RFP@santafenm.gov by the due date and time for proposals, for inclusion in the evaluation process.  

• Draft Contract —

  Please download the below document, redline if needed, and upload.

• Do you understand that your Proposal may be disqualified if you fail to meet any of the RFP's requirements? (required)
• Brief Description of Service(s)/Product(s) (required)
• Resulting award for contract (required)
• Which apply to your project? (required)
• Pre-Proposal Meeting Attendance Required? (required)
• Address for Site Visit (required)
• Will this project be federally funded? (required)