Asphalt Parking Lot Reconditioning

The School District of Greenville County invites responsible firms to submit a SEALED BID for Asphalt Parking Lot Reconditioning Solicitation No: 226-68 for Greenville County Schools locations in accordance with the specifications and terms and conditions of this solicitation. The purpose of this solicitation is to establish a contract to provide Asphalt Parking Lot Surface Repairs, Reconditioning, Striping and Painting at Greenville County School District locations. Requirements will be different at each school location. Work must be completed for designated locations between May 25th, 2026 and November 1st, 2026. For more information, the Specifications section should be consulted and is included in this solicitation. Bids are due no later than Thursday, April 23, 2026

Project Details

• Reference ID: 226-68
• Department: Construction Services
• Department Head: Jamie Benton (Director of Construction Services)

Important Dates

• Questions Due: 2026-04-09T14:00:47.830Z
• Pre-Proposal Meeting: 2026-03-26T14:00:00.000Z — Greenville County School District Procurement Conference Room Operations Center 2 Space Drive Taylors, SC 29687

Addenda

• Official Notice #1: Pre-Bid Sign-in Sheet (released 2026-03-26T16:26:02.780Z)
• Addendum #1 (released 2026-03-27T12:32:31.054Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

• Official Notice #2: Location Sites (released 2026-03-27T13:08:44.487Z) —

  SEE UPDATED Attachment "A" for CORRECT Location Sites

Evaluation Criteria

• SCOPE OF WORK —

  The awarded Bidder(s) is expected to fulfill all of the requirements and duties contained in this solicitation as directed by the District’s Superintendent or his designee. A proposal shall consist of details for the provision and management of the services envisioned in the Specifications, in accordance with the requirements described in this solicitation. The detailed Specifications are provided in a later section.

  The School District of Greenville County is located in the Upstate of South Carolina with approximately 78,000 students and 11,000 employees. The District was established in 1951. The District consists of more than 100 schools, career centers and other facilities. Bidder(s) can gain more information on the District and its standards by entering the District’s website at www.greenville.k12.sc.us.

  The scope of work includes, but is not limited to, the responsibilities listed in this IFB and any future authorized, amended documents related to this solicitation.  If the Bidder takes any exceptions to any part of the solicitation, include the exceptions with the proposal on a separate page titled “Exceptions to Proposal Criteria.”

   

  ******* SEE ATTACHMENT  "A"  for  UPDATED  Location Sites*******

   

  Liquidated Damages : Two-Hundred Fifty Dollars ($250) per Day.

   

  Multiple Site Asphalt Parking Lot Reconditioning

  1. PURPOSE:

  The intent and purpose of this Invitation for Bids is to establish a contract to provide asphalt parking lot and surface repairs, reconditioning, striping and painting at Greenville County Schools.  Requirements will be different at each location.

  2. SCOPE OF SERVICE:

  A. WORK INCLUDED:  The contractor shall provide all labor, materials, tools, equipment, supervision, and service required for the complete and satisfactory performance of requested work and services as specified.  This work shall include, but not be limited to, asphalt surface preparation/cleaning, removal of any and all debris, routing of cracks, full depth asphalt repair, crack sealing, sealcoating, and repainting of all parking lot markings on Greenville County Schools owned property.  Work to be performed as a complete turn-key and unit price basis as indicated. 

  B. QUALITY OF WORKMANSHIP:  All work shall be quality work performed according to the standards of the industry, and to the complete satisfaction of Greenville County Schools.  All work performed shall comply with all State and Federal regulations with regards to human safety. Contractor shall strictly adhere to all applicable statues, laws, regulations, ordinances and guidelines, including, without limitation, those promulgated by ADA, EPA, OSHA, CPSC, SCDHEC, SCDOT, State of South Carolina, Greenville County, and City of Greenville authorities.  If requested work could violate any of these, submit to the district representative. A written ruling/response will be obtained that the contractor shall follow.

  C. PERSONNEL QUALIFICATIONS:  Personnel used for the performance of this work shall be properly trained and qualified for work of this type.  The contractor is required to train their staff in all asphalt parking lot/surface construction procedures, prior to starting any work on the school jobsite.  Greenville County Schools reserves the right to refuse to accept services from any personnel deemed by GCS to be unqualified, disorderly, or otherwise unable to perform assigned work.  Contractor is solely responsible for performance and discipline of its employees.  

  D. COMMUNICATION:  Provide management level contact for district representatives to discuss concerns regarding services or performances. 

  1. 1. Each crew or team shall have a foreman or lead. This person must be able to communicate with the school office staff, the school Principal, and the district’s representative, verbally and in writing, in English.
     2. Contractor is solely responsible for performance and discipline of its employees.
     3. The Contractor shall inform the school’s front office staff of its presence and purpose for any and all visits.  Before beginning work at any District site, the Contractor is required to enter the school building by way of the Main/Front Office and shall record the names of the service operators/technicians on the visitor sign-in log.  Sign-in and Sign-out shall be done at each school upon entering and leaving District property.
     4. When requested, the contractor shall cooperate with any ongoing investigation involving economic loss or damage to any district or school personnel property.
     5. Notify the district representative of any unsafe condition seen and noted, that is outside of the scope of this specification.
     6. No later than five (5) working days prior to work being performed on site, the Contractor will contact the District Representative and provide notice of services. This notification will include the scheduled services, number of employees, starting time, and estimated time on site.
     7. The contractor will schedule all work so that noise and equipment operations do not affect teaching of classes, use of outside play or athletic areas, and parking lots.
     8. All requested site meetings during the contract period, will be at no cost to GCS.

  E. SAFETY:  It is the Contractor’s responsibility to ensure that all employees and suppliers are trained in proper safety procedures for the type of work to be performed.

  1. 1. Contractor will direct his employees, and suppliers to notify the owner immediately if they observe any unsafe work practices or conditions. 
     2. Contractor shall provide his employees with state-of-the-art safety equipment necessary to the work in a safe manner.
     3. Ensure that any records, personal equipment, or tools used in the performance of the work are not accessible to any person not associated with this contract. 
     4. Contractor shall strictly adhere to all applicable statues, laws, regulations, ordinances and guidelines, including, without limitation, those promulgated by ADA, EPA, OSHA, SCDES, SCDOT, State of South Carolina, Greenville County, and City of Greenville authorities.  The Contractor will be responsible for providing all notification signage with required information.
     5. The Contractor shall take all precautions for safety of, and shall provide all protection to prevent damage, injury or loss to:
  1. 1. 1. Persons and Students
        2. Employees
        3. Other property at the site or adjacent thereto, such as windows, structures, paved areas, fencing, utilities and vehicles.

      6. The Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations and lawful orders of public authorities bearing on safety of persons

  or property for their protection from damage, injury or loss.

        7. Contractor is responsible for providing proper signage, barricades, and other necessary devices to keep the site safe and protect the work being performed.

      8. The Contractor shall promptly remedy damage and loss to property caused in whole or in part by the Contractor.  This includes performing work with equipment when the

  ground is wet and causing ruts/unevenness to areas surrounding the schools or playgrounds.

      9. The District is not responsible if the Contractor leaves his vehicle or equipment on District property.  The District is not responsible for any damages to the                   

  Contractor’s vehicle or equipment.

    10. Leave all work areas in a clean and safe condition.  Remove debris from District site on a daily basis and dispose at any approved disposal site.  Contractor is to provide its

  own dumpsters or vehicles for debris storage or removal.  Contractor is not to use any school dumpster.

      11. Prior to the commencement of any work or during the work, GCS retains the right to inspect materials, plans, and work methods to ensure proper application.

      12. Contractor shall submit to the District Representative for each school location, SDS forms for all material used.

  F. PROJECT COMPLETION / WARRANTY:  At the completion of a project, the contractor shall contact the District Representative by phone or by email to inform him of project completion. A follow up meeting may take place on site.  Contactor shall warranty products and workmanship for a period of two years minimum. Manufacture shall      guarantee the material for two years from date of finished application against chalking, checking, cracking, fading, discoloration, or other adverse effects from ultra-violet        rays, from weather moisture, or from weather temperatures.

   

  G.    INSURANCE:  Insurance required shall be written for not less than any limits of liability specified in the Contract documents (listed below) or required by laws of South Carolina, whichever is greater.

  1.) Workman’s Compensation Insurance – Statutory, required of all contractors regardless of number of employees.

  2.) Comprehensive General Liability shall include:  Contractor’s liability, Owner’s and Contractor’s liability, and Contractual Liability, all having limits of not less than:

  • Bodily Injury                                               $500,000 --- per occurrence

  $1,000,000 --- aggregate

  • Property Damage                                     $500,000 --- per occurrence

  $500,000 --- aggregate

  3.) Comprehensive Automobile Liability shall include coverage for all owned, non-owned, and hired automotive equipment, all having limits of not less than:

  • Bodily Injury                                               $500,000 --- per person

  $1,000,000 --- per occurrence

  • Property Damage                                      $200,000 --- per occurrence

   

  4.) Comprehensive Excess (“umbrella”) coverage shall be provided in an amount of not less than $1,000,000.

  Important Note: Please include a copy of the bidder’s certificate of liability insurance and Workman’s Compensation in the sealed bid package.

   

  H. INVOICING:  The Contractor shall provide the District with invoices within thirty (30) calendar days of work completion.  Contractor shall note the District project location and service provided on each invoice.  Contractor shall send all invoices in duplicate to the following address:

  The School District of Greenville County

  Coordinator of Athletic Fields & Grounds

  Attn: Tom Vaughan

  2 Space Drive

  Taylors, South Carolina 29687

   

  Or email invoice to the district representative thvaughan@greenville.k12.sc.us

  Invoices must be issued by the awarded bidder(s).  The district representative will not be responsible for payment of invoices not billed after sixty (60) days of agreed invoice date.  Any costs associated with a service older than sixty (60) days are not the responsibility of the location or the District.

  Important Note:  Invoices shall detail each charge by line item clearly displaying the basis for all charges. 

  The District does not pay from invoices with incomplete information or from statements.

  The District shall not honor any charges for minimum billings, mobilization charges, or travel/mileage charges.  Any bid or solicitation response which requires a minimum billing per trip, or a minimum billing per school, or a minimum billing per repair will not be considered.

  Payment

  The District’s customary terms for payment of a problem-free invoice are net thirty (30) calendar days.

   

  3. SCHOOL LOCATIONS TO BE SERVICED

  A site visit is recommended for verifying current conditions and scope of work needed to be performed.  Also, several of these sites will have Summer School programs and other District maintenance projects that will need work both coordinated logistically and scheduled appropriately.

   

  • • • • Beck International Academy - 901 Woodruff Road, Greenville, SC 29607
        • Buena Vista Elementary - 310 Batesville Rd., Greer, SC 29650
        • Dr. Phinnize J. Fisher Middle - 700 Millennium Blvd, Greenville, SC 29607
        • East North Street Academy - 1720 E. North St., Greenville, SC 29607
        • Greenville Middle Academy - 339 Lowndes Avenue, Greenville, SC 29607
        • Heritage Elementary - 1592 Geer Highway, Travelers Rest, SC 29690
        • Lake Forest Elementary - 16 Berkshire Avenue, Greenville, SC 29615
        • League Academy - 125 Twin Lake Dr., Greenville, SC 29609
        • Monarch Elementary - 224 Five Forks Road, Simpsonville, SC 29681
        • Pelham Road Elementary - 100 All Star Way, Greenville, SC 29615
        • Slater Marietta Elementary - 100 Baker Circle, Marietta, SC 29661
        • Stone Academy - 115 Randall St, Greenville, SC 29609
        • Tanglewood Middle - 44 Merriwoods Dr., Greenville, SC 29611
        • Tigerville Elementary - 25 Tigerville Elem. School Rd., Taylors, SC 29687
        • Washington Center - 2 Betty Spencer Drive, Greenville, SC 29607

  4. GENERAL ASPHALT RECONDITIONING SPECIFICATIONS

                  A.    Summary

  1) Listed Greenville County Schools will have all asphalt areas cleaned, cracks ¼” and greater routed and filled, potholes/failed asphalt areas removed and full depth

  repaired, seal coated, and have all parking lot markings repainted and striped

  2) *Work to be done between May 25^th and August 2^nd 2026, on any day of the week as scheduled with the school.  After August 2^nd 2026, weekend work only is

  allowed until November 1^st 2026, unless authorized by the school location after school hours.  All work must be completed by November 1^st 2026.

                       

                    3)   Asphalt areas are to reconditioned in this order of work:

  a. Full depth repairs

  b. Surface cleaning

  c. Crack sealing

  d. Sealcoating

  e. Painting

  4) No coal tar products are to be used

  5) Contractor will work with school principal and district representative to ensure that there is no disruption of school functions, instruction, and drop-off or pick-up of

  children and staff.

  6) All products are to be used in accordance with manufactures specifications.

  7) Material used meets or exceeds all applicable ASTM standards for material quality.

  8) Contractor is responsible for protecting their work and is solely responsible for repair of any damaged work.  Contractor is responsible for all quality-control issues

  and for accidental or incidental damage caused during the work.

  9) Contractor will ensure that newly applied pavement markings are protected from traffic until it has cured and the method of protecting does not pose a hazard to any

  person that accesses the site. Any damage to any markings shall be repaired by the contractor at their expense.

  10) Contractor is responsible for providing temporary toilet facilities.

  11) All work will be performed by skilled professionals and will be executed in a workmanlike manner in accordance with the best standards and practices of the trade.

  12) Finished repaired/replaced asphalt surfaces shall be even/flush with all joints, surrounding surfaces and structures.

  13) If any current sidewalk, manhole, curb, sewer clean-out, utility, irrigation, gate, fencing, or handrail, is to be removed or is damaged, then these are to be repaired or

  replaced to match current conditions at the expense of the contractor.

  14) Concrete curb/parking stops may be removed and reinstalled by the contractor.  These are not to be damaged, splattered or covered with any material, nor painted. 

  Contractor will be responsible for replacement.

  15) Any damages to existing structures or pavement during this project, is the sole responsibility of the contractor to fix or replace, before project is considered

  complete.  Payment will be for completed project.

                  B.    Submittals

  1) Submit manufacture’s product data for each intended product to be used in accordance with enclosed bid.  This is to include all preparation, application, and

  installation instructions along with the type of material the product consists of.

                       2) Manufacture’s certification that materials to be used meet the specified requirements and are suitable for intended application.

                       3) Project references where the submitted products have been used during a five-year period.

            4) Manufacturer’s warranty documentation for each product.

            5) Verification that each product meets or exceeds ASTM standards.

  6) See Contractor Qualifications

  7) During project work, contractor may be asked to submit invoices/delivery tickets, etc., to show that the specified amounts of product have been purchased and are being used onsite.  Specifically, the amount of sealcoating product.  Also see “SECTION D – SEALCOATING SPECIFICATIONS” and “SECTION F – SITE MAPS, LOCATION OF FULL DEPTH REPAIRS, AND REQUIRED DRAWINGS”

  8) Others as contained in bid specifications.

                 C.    Contractor Qualifications

  1) The contractor shall have and submit a listing of related asphalt construction, repair, sealcoating, and striping work covering a minimum of five (5) years.

  2) Contractor shall be approved by the manufacturer of the materials to be used.

  3) Submit any playground industry professional memberships or certifications currently held.

  4) List any subcontractors and their qualifications that are to be used.  Subcontractors are under the liability and responsibilities contained within this bid, under the awarded contractor.

                 D.    Delivery, Handling, and Storage of Materials to be Used

  1) Contractor is responsible for all logistics to receive and store materials at every location that work is to be performed.

  2) Contractor is responsible for any damaged materials and is required to remedy all issues to ensure that material to be used is in accordance with manufacture’s recommendations if compromised in any way.

  3) Store and handle materials in accordance with manufacturer’s instructions.

  4) Keep materials in manufacture’s original, unopened containers and packaging until application.

  5) If any materials to be used are considered HAZARDOUS, the contractor is responsible for proper handling and disposal according to applicable regulations. The contractor is to notify the district representative if any material deemed as such is identified.

  6) Contractor is responsible for any trash receptacles/dumpsters needed for disposal of any refuse or job created waste, along with removal from site after work has been performed, at own expense.  School dumpsters are not to be used.

                E.    Weather Conditions

  1)  Do not apply materials when surface and ambient temperatures are outside the temperature ranges specified by the product manufacture.

  2) Surface and air temperature should be a minimum of 50° F (10° C) and rising.

  3) For Sealcoating, do not apply on rainy, foggy, or extremely humid days, or when rain is in the forecast within 24 hours.

  4) Contractor is responsible for any damage that may occur due to weather conditions, and is responsible to remedy and repair any issues or problems to make the repair work whole, according to manufactures recommendations and industry standards.

   

  SECTION A – SURFACE PREPARATION SPECIFICATIONS

  1)  All asphalt surfaces are to be thoroughly cleaned.

  2)  All asphalt surfaces must be free from all dirt, dust, debris, and chemical residues.

  3) Grass is to be excavated and removed along the edges of pavement to find the true edge of pavement.

  4) Asphalt surfaces that are embedded with hardened accumulations of grease, gum, hard clay, dust, silt, and any other foreign matter that cannot be removed by mechanical means, must be pressure washed.

  5) Wipe, scrape, or burn excessive buildup of oil, grease, and gasoline spots.

  6) Deeply impregnated oil or other petroleum products, may need a manufacture recommended primer or sealer applied before other asphalt work, as specified in this bid, is to take place.

  7) All surfaces must be dry before any work is to be done.

  8) All dirt, debris, and contaminates are to removed from the site by the contractor.

  9) Any excavated area with slopes or grades requiring erosion control will be seeded with Bermuda grass and have properly staked biodegradable erosion control blanket put in place.

  10) All storm drain inlets are to be protected so as not to allow any debris, waste water, material/product spillage, or contaminated run-off, to enter any storm drainage systems.

  SECTION B – FULL DEPTH ASPHALT REPAIR SPECIFICATIONS

  1) Areas to receive full depth repairs are shown on included drawings with this bid.

  2) Standard duty asphalt is for walking paths, athletic courts, play pads, and parking lots.  A drawing for standard duty asphalt specifications is included with this bid.

  3) Heavy duty asphalt is for bus loops, dock receiving areas, drives/car loops, and trash dumpster areas.  A drawing for heavy duty asphalt specifications is included with this bid.

  4) Cut edges of damaged areas by mechanical means.  Saw cutting is permitted.  No skip/wheel cutting or jackhammering will be allowed.

  5) Corners of repair areas shall be at right angles.

  6) Excavate material in a manner that will protect the asphalt that will remain.  Asphalt that is damaged will be repaired by the contractor at their sole expense.

  7) Remove existing pavement that has failed.

  8) Repair in accordance with the Standard or Heavy duty specified drawings that are included.  This will be determined by location and function.  See 1)and 2) of this section.

  9) If asphalt damage is determined to be caused by tree roots or other organic matter, remove all roots 2’ feet beyond the damaged area and construct back

  according to included drawings and specifications.

         10) Wet, damaged, or unsatisfactory sub-grade material shall be removed and replaced with suitable material, not less than 6”.  Proper base material is to be

  added and compacted to 96%.

  11) If suitable subgrade is found, repair according to methods listed below.

  12) Prime/apply to all areas of repair, including bottom and all sides with asphalt binder/tack coat.

  13) Fill and compact in suggested lifts, hot mix asphalt.  Compact with vibratory-plate compactor or mechanical asphalt roller.

  14) Final repair shall be flush and level with adjoining surfaces.

  15) If any seems are visible between repair and adjoining surfaces, see crack sealing specifications.

  16) Contractor will use steel plates at the end of the day for any areas left that are excavated to a depth of 2” inches or greater.  Steel plates will withstand traffic loading without movement, meet ASTM A 36, anchored securely to prevent movement, and to resist bending, vibrations, etc. under traffic.

   

  1) METHOD 1 - “3+3” FDR of small areas (potholes)

  a. Cut out area around damaged pavement as a clean rectangle.

  b. Excavate subgrade underneath to a depth 6" below pavement surface. Dispose of all debris offsite.

  c. Compact remaining subgrade with motorized tamp.

  d. Add 3-inch layer of crusher-run gravel, and compact with tamp again.

  e. Apply tack coat to pavement edges, and allow to dry.

  f. Pave area at 3-inch depth using type C surface asphalt.

  g. Roll new asphalt flush with existing pavement.

  h. Sweep work area clean.

  2) METHOD 2 - “4+4” FDR of areas requiring heavy duty asphalt or failed base layer

  a. Cut out area around damaged pavement as a clean rectangle.

  b. Excavate subgrade underneath to a depth 8" below pavement surface. Dispose of all debris offsite.

  c. Compact remaining subgrade with motorized tamp.

  d. Add 4-inch layer of crusher-run gravel, and compact with tamp again.

  e. Apply tack coat to pavement edges, and allow to dry.

  f. Pave area at 4-inch depth using type C surface asphalt.

  g. Roll new asphalt flush with existing pavement.

  h. Sweep work area clean.

  3) METHOD 3 - “Blade and roll” FDR of large areas (greater than 10’ x10’)

  a. Cut out pavement around each damaged area as marked.

  b. Remove any soft material from subgrade.

  c. Dispose of all debris off-site.

  d. Add new crusher-run gravel as needed, then aerate existing subgrade using tined bucket on skidsteer tractor.

  e. Compact gravel subgrade with motorized tamp.

  f. Apply tack coat to pavement edges, and allow to dry.

  g. Determine if area requires standard duty or heavy-duty asphalt

  h. Pave areas at full original depth using type C surface asphalt (large patches in driveway will be paved at a depth of 4 inches).

  i. Roll new asphalt flush with existing pavement.

  j. Sweep work area clean.

   

  SECTION C – CRACKSEALING SPECIFICATIONS

  1)  Prepare surface according to SECTION A – SURFACE PREPARATION SPECIFICATIONS

  2)  Cracks MUST BE thoroughly prepped using one of 2 methods:

  3) Routing the crack using a mechanical router, mechanical grazing wheel or compressed hot air lance.  Either method must thoroughly clean the crack and create a reservoir to hold crack sealant material, routed to create reservoir.  Simply blowing the cracks with compressed air is not acceptable preparation.

  4) Crack should be routed to 1” inch depth.

  5) Maximum crack width is 2” inches.

  6) Cold pour filler is NOT ALLOWED.

  7) Use only Hot-pour sealant and it must be premium parking lot grade, not road-grade.

  8) Use only wand-injected oil-jacketed machinery.  Crack sealant will be melted in a conventional oil-jacketed unit equipped with an agitator and applied using a pump and wand system.

  9) Gravity flow roll-around pour pots are NOT ALLOWED.

  10) Confine hot poured sealant material within the crack.  Clean any overflow of sealant from the pavement surface.  I the method of filling cracks results in an excessive amount of material on the pavement surface, stop and correct the operation to eliminate the excess material.

  11) Cracks banded FLUSH (no more than 1/16th").  No wider than 2.5”-disc footprint.  Do NOT use squeegee.

  12) Only apply to cracks that are 1/4" wide or more.

  13) Only seal cracks that are not in failed, depressed, or alligatored areas that requires full depth repairs.

   

  SECTION D – SEALCOATING SPECIFICATIONS

  DO NOT use Coal Tar products.

  Before sealcoating, all full depth repairs, crack sealing, and any other work should be complete.

  Prepare surface according to SECTION A – SURFACE PREPARATION SPECIFICATIONS

  Design Mix should be strictly adhered to the Product Data Sheet.

  Provide the appropriate coverage rate of BULK product gallons, according to the Product Data Sheet.

  Submit your design mix process to ensure proper mixing.

  Contractor may have to submit certification that the appropriate quantity of material to meet this specification has been purchased and is on-site.  Quantities of sealer, modifier, and sand may be requested to verify prior to application.

  Use 3% sand mix.

  To assure material consistency, all materials will be blended in a bulk, agitated, minimum 500-gallon tank. Before application, a product data sheet may be required to verify that the mix does not contain asbestos or coal tar products.

  Apply 2 coats of sealcoat at a rate of 0.12 – 0.15 gallons per square yard, per coat, of undiluted material

  Spray 2 coats at 100% coverage rate PER COAT.  (EACH COAT should receive 100% of the recommended coverage rate of bulk gallons.  NOT 100% after 2 coats, but 100% coverage rate on coat 1, and 100% coverage rate on coat 2.)  For example, if the area to spray is 10,000 SY, and the coverage rate is 0.1 SY/G, the bulk gallons sprayed should be 1000g PER COAT, for a total of 2000g bulk material.

  Between coats: The first coat must not only dry, but also cure sufficiently to prevent pickup before the second coat is applied. Shady or sheltered areas may require a longer drying time.  To determine whether the first coat is cured sufficiently, use the thumb test. At various locations and while exerting approximately 10 pounds of pressure, twist thumbprint 90 degrees. Lack of pickup on thumb indicates sufficient curing of the first coat, and indicates you should be able to continue with your second coat.

  Submit how you monitor your coverage rates to guarantee proper coverage rates for each section sprayed.

  Be prepared to show records of coverage rates for each section sprayed.

  Sealcoat will be applied by either pressurized spray application equipment or self-propelled squeegee equipment.

  Pressurized spray equipment shall be capable of spraying pavement sealer with sand added.

  Self-propelled squeegee equipment shall have at least 2 squeegee or brush devices (one behind the other) to assure adequate distribution and penetration of sealer into bituminous pavement.

  Application equipment must be capable of keeping material thoroughly mixed and homogenous throughout the application process.

  Equipment used must be capable of supplying a sufficient quantity of material for uniform application over the entire width of the application mechanism to provide a uniformly coated surface.

  Cure time will vary according to temperature and humidity at the time of application. Insufficiently cured films wear prematurely. Lower temperatures, high humidity and lack of direct sunlight will prolong the cure time. Higher temperatures, lower humidity and direct sunlight accelerate the cure process.

  Before the second coat is to be applied, allow the first coat to dry sufficiently to withstand light vehicular and pedestrian traffic without damaging or scuffing the coating.

  After the application of the last coat, allow the coating to cure at least 20-24 hours under good drying conditions prior to opening to traffic or painting.

   

  SECTION E – PARKING LOT PAINTING SPECIFICATIONS - Remove and Replace with the following spec:

  1) Contractor will record all pavement markings by photograph or drawing to maintain painting layout following full depth repairs, crack sealing, or sealcoating.  All existing markings will be required to be repainted and in their existing colors and line width.  This is also for curbs, and special markings such as assigned numbers on curb stops & parking spaces at high schools, etc.

  2) Comply with applicable requirements of SCDOT for pavement marking.

  3) Prepare surface according to SECTION A – SURFACE PREPARATION SPECIFICATIONS

  4) Allow at least 24 hours after final sealcoat application before painting.

  5) All paint to be acrylic and meet spec. TTP-1952F Type 1 & 2

  6) Corrections to existing markings may be required.

  7) Additional markings will be required:

  1. 1. 1. Addition of stop bars at the end of parking areas and where stop signs are present
        2. Where school signage indicates; “VISITOR” and “RESERVED” to be painted in parking areas               

  8)  All ADA handicap parking stalls and markings shall be light blue.

  9)  All other parking stall lines shall be painted white .

  10) Lines shall be 4” inches in width, but some may be 2" in width on tennis, basketball, and classroom courts.

  1 1) Stop bars and STOP legends shall be installed at the ends of parking aisles and everywhere there is a stop sign present.

  12) Stop bars and STOP legends shall be white . STOP lettering shall be a minimum of 36” in height.

  13) “VISITOR” and “RESERVED” to be painted in white .

  14) Enhanced Crosswalks (ECW) will be required for all new crosswalks. ECWs shall be 1 foot thick by 6 feet wide (min.). Spacing between strips is 2 feet.

  15) Stop bars shall be used and be placed no closer than 4 feet from any part of the marked crosswalk.

  16) Directional arrows and other miscellaneous pavement markings such as cross-hatching, median markings, etc. shall be white .

  17) Yellow markings shall be used only for centerline markings to separate traffic traveling in the opposite direction, medians, or for yellow curbing to prohibit parking where applied.

  18) Fire Lanes shall be in red with white lettering or as currently painted.

  19) Apply with pressurized line striping spray equipment at a wet thickness of 15 to 20 wet mils.

  20) One gallon will provide a 4" wide line approximately 320 linear feet.

  21) Apply graphic symbols and lettering with paint-resistant, die-cut stencils, that are firmly secured to the pavement. Paint to prevent any overspray or clouding outside of stencil. Apply paint so that it cannot run beneath stencil.

  22) Only sharp, crisp, clean lines without any overspray, clouding, or runs, will be accepted.

   

   

  SECTION F – SITE MAPS, LOCATION OF FULL DEPTH REPAIRS, AND REQUIRED DRAWINGS

   

   

  *** SEE Attachment A for Site Maps and Parking lot layouts - Asphalt Sealcoat Summer Locations ***

   

  See site maps, individual parking lot layouts, and specification drawings for:

  • • • • location of schools and aerial view of each school
        • location of full depth asphalt repairs
        • drawings for repair specifications

  Assessed Site Conditions as of Summer of 2023

   

   

  Location               Linear Feet of      Full Depth    Sealcoat          Sealcoat - Required

                                      Cracks                  Repair           (sq/yds)          Bulk Gallons of Product

                                                                          (sq/yds)  per/coat (Apply 2 coats)                                            

  Beck Middle	6,853	275	23,968	2,399
  Buena Vista ES	6,850	165	14,948	1,495
  Dr. Phinnize J. Fisher Middle	4,975	4	23,814	2,381
  East North Street ES	3,499	1	11,377	1,138
  Greenville Middle	6,111	512	13,228	1,323
  Heritage ES	8,965	706	15,138	1,514
  Lake Forest ES	5,616	84	12,679	1,268
  League Middle	6,129	24	21,290	2,129
  Monarch ES	6,822	20	18,259	1,826
  Pelham Road ES	5,286	142	17,575	1,758
  Slater Marietta ES	1,856	134	9,089	909
  Stone Academy ES	2,079	44	5,563	557
  Tanglewood Middle	8,257	130	22,064	2,207
  Tigerville ES	4.955	15	10,117	1,012
  Washington Center	2,990	371	9,425	943

   

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  NOTE: Taking exceptions to the solicitation or changing the terms and/or conditions of the solicitation may cause the proposal to be determined “non-responsive” and therefore, not eligible for an award.

• PRE-BID CONFERENCE —

  A Non-Mandatory Pre-Bid Conference will be held at the time, date, and location specified in the Timeline.

• EVALUATION OF BIDS —

  All bids will be reviewed for the purpose of determining responsiveness. Any bid that does not meet the salient requirements of the IFB will be deemed non-responsive. To determine responsibility, all information provided by the Vendor concerning its availability to perform fully the contract requirements, including the integrity and reliability of the Vendor, will be reviewed.  The submission of a bid for review does not necessarily qualify the Vendor as being responsible or the bid as being responsive.  Failure to provide specific information as requested for use in an evaluation will cause the bid to be disregarded.

  The bid responses will be evaluated based on the factors as detailed in this solicitation.  The Vendor(s) deemed by the District as responsible and who offer(s) the most advantageous rate(s) may be awarded the contract if all other terms and conditions are acceptable to the District and if in the District’s best interest.

  Vendors must clearly mark the words “Confidential” or “Protected” next to each section of the bid that the Vendor considers to be proprietary or may contain confidential information. In no manner or situation will pricing be considered confidential.  The District shall have the sole, exclusive right to determine whether such confidential notations are valid and subject to public release.

  The District may request written or oral clarifications of any offer received.  However, the District may, at its sole discretion, refuse to accept in full or partially, the response or clarification given by any Vendor.  Vendors are cautioned that the evaluators are not required to request a clarification of the bid; therefore, all offers should be complete and reflect the most favorable terms to the District.  The District reserves the right to reject any and all offers when such rejection is deemed to be in the best interest of the District.

  It is understood and agreed that the bid is for the services and products specified or a District-approved equal.  The District does not guarantee that the District will require any specified project or item.

  The District reserves the right to accept or reject, in part or in entirety, any or all bids or portions of bids submitted by any Vendor and to waive any informalities or technicalities so as to purchase in the best interest of the District.  The District reserves the right to interpret the acceptability of the proposed services and supplies when meeting the intent for use as determined by the end user.

  The District reserves the right to negotiate with all responsible Vendors and to cancel in part or in entirety, this solicitation if it is in the best interest of the District.  This solicitation does not commit the District to negotiate, hold discussions, award a contract, pay any costs incurred in the preparation of the response to this solicitation or to procure any services and/or supplies.

• GENERAL INFORMATION —

  Bidders shall explain, in detail, any additional service that they wish to provide the District. Bidders shall provide all costs to the District in their bid. Undisclosed costs shall not be paid at any time.

  Bidders shall respond to each of the areas in the Vendor Questionnaire.

• DEFINITIONS —

  Except as otherwise provided herein, the following definitions are applicable to all parts of the solicitation:

  AMENDMENT means a document issued to supplement the original solicitation document.

  BOARD means the Greenville County School Board of Trustees

  BUYER means the Procurement Officer or Procurement Department representative.

  CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract.

  CONTRACT See clause entitled Contract Documents & Order of Precedence.

  CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to make changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent of the contractor.

  CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

  COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.

  OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably with the term Offer.

  OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

  PROCUREMENT OFFICER means the person, or his successor, identified as such on the Cover Page.

  RESPONSIBLE Bidder means a person who has the capability in all respects to perform fully the contract requirements, and the integrity and reliability, which will assure good faith performance, which may be substantiated by past performance RESPONSIVE Bidder means a person who has submitted a bid or offer, which conforms in all material aspects to the invitation for bids or request for proposals.

  SOLICITATION means this document, including all its parts, attachments, and any Amendments.

  SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor as a part of the Contractor's agreement arising from this solicitation.

  WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor's obligations under the Contract

  YOU and YOUR means Offeror.

• AWARD —

  An award may be made to one or more responsible vendor(s) whose bid is responsive and that best meets the requirements of the IFB.  Vendors may complete any or all of the required information on the Bid Form. This decision rests with the bidder. The District may conduct discussions with responsible Vendors that submit bids for the purpose of clarification to assure a full understanding of the requirements of the IFB and the clarification of any bid.

  The District cannot guarantee that any particular vendor will be selected or any business conducted as a result of this solicitation.  The failure of a specific vendor to receive business, once it has been added to the awarded vendors list, shall not be grounds for contract controversy.

  After the contract is awarded, no additional costs will be considered.  Hidden or undisclosed costs will not be accepted.

  The award statement will be posted in the Procurement Department, 2 Space Drive, Taylors, South Carolina.  The public may review this statement during regular office hours. Interested parties may call the Procurement Department at (864) 355-1279 to determine if an award has been posted. It is the responsibility of the bidder to physically confirm such posting.

• Project Timeline —

  After issuance of a purchase order, the awarded vendor shall complete specified work between May 25, 2026 and November 1, 2026.

• AMENDMENTS TO SOLICITATION —

  (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors (b) shall acknowledge receipt of any amendment to this solicitation through the Procurement Portal. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

• PRE-BID CONFERENCE —

  There is no pre-bid meeting for this solicitation.

• INSTRUCTION FOR SUBMITTAL OF BID —

  Bidders shall submit their bid through the Procurement Portal no later than 10:00 am on Thursday, April 23, 2026.

  By submitting a solicitation response, the Vendor acknowledges that it has had the opportunity to inquire about the District’s Procurement Code and Regulations, this solicitation and other pertinent District policy.

  The submitted sealed bid must be signed by an authorized individual who may bind the Vendor to provide the service(s) and/or product(s) in accordance with the specifications contained in this IFB.

  The official time due for a solicitation response is maintained according to the Procurement Portal.

  Faxed or emailed bids shall not be accepted.

• PERIOD OF PERFORMANCE —

  An award resulting from this solicitation will be for one (1) year from the date of award with the option to extend for one (1) year annually, with a potential of five (5) years in total, if agreed to by GCS and the successful Bidders.  The award and period of performance is valid annually and shall not exceed five (5) years in total. The contract may be awarded annually if agreed to by both parties.

  Solicitation Schedule

  Issue Date:	March 13, 2026
  Pre-Bid Meeting (Non-Mandatory):	March 26, 2026, 10:00am Greenville County School District Procurement Conference Room Operations Center 2 Space Drive Taylors, SC 29687
  Inquiry Deadline:	April 9, 2026, 10:00am
  Bids Due/Public Opening:	April 23, 2026, 10:00am

   

• Project Schedule —

  The contractor will adhere to a strict project schedule, which stipulates work will begin pending an award and issuance of purchase order, and will be completed no later than November 1, 2026. The successful contractor may work evenings and weekends with at least a 48-hour notice and approval from the Project Manager for SDGC. After hours work must be coordinated for security guard assistance. Security guard cost will be handled by SDGC.

• PERIOD OF PERFORMANCE —

  An award resulting from this solicitation will be for the total project completion timeline in the scope of work.

   

  Solicitation Schedule

  Issue Date:	March 13, 2026
  Pre-Bid Meeting (Non-Mandatory):	March 26, 2026, 10:00am Greenville County School District Procurement Conference Room Operations Center 2 Space Drive Taylors, SC 29687
  Inquiry Deadline:	April 9, 2026, 10:00am
  Bids Due/Public Opening:	April 23, 2026, 10:00am

   

• CLARIFICATION —

  Pursuant to Section (SC Section 11-35-1520), the Procurement Officer may elect to communicate with you after opening for the purpose of clarifying either your offer or the requirements of this solicitation. Such communications may be conducted only with offerors who have submitted an offer which obviously conforms in all material aspects to the solicitation. Clarification of an offer must be documented in writing and included with the offer. Clarifications may not be used to revise an offer or the solicitation.

• BID FORM INFORMATION —

  Prices stated on the Bid Form shall remain in effect for a minimum of sixty (60) calendar days from the due date. Pricing submitted shall be inclusive of all costs that the bidder expects the District to pay.

  Bidders must complete the Bid Form or select "No Bid" if the bidder chooses not to submit a price. Failure to complete the form may cause the bidder to be determined non-responsive.

  The bid price(s) shall include all materials, labor, rental equipment, rental tools, and consumables necessary to provide and deliver the product(s).

  Do not include South Carolina sales tax in bid pricing. The District will add South Carolina sales tax as applicable to purchase orders throughout the contract term.

  NOTE: Bidders that alter the Bid Form are qualifying the bid response and are subject to disqualification. A cover letter on the bidder’s corporate stationery should include any information the bidder determines to be important to the evaluation of the bid.

  Attendance at the public recording is not required in order to have a bid evaluated.

  NOTE: BIDS RECEIVED OR DATE STAMPED AFTER THE BID DUE/PUBLIC OPENING TIME SHALL NOT BE ACCEPTED OR CONSIDERED. 

• PRICE ADJUSTMENT (Revised 10/06/2021) —

  Any request for price increase must be submitted to the user location and the District’s Procurement Department by the Vendor at least sixty (60) calendar days prior to any proposed contract extension, but not before ninety (90) calendar days to the requested renewal contract term. The price increase will only become effective if agreed to in writing by the District’s Procurement Department. The maximum increase shall not exceed three percent (3%) or the adjusted percent change from the previously reported period shown in the U.S. Department of Labor, Bureau of Labor Statistics, Southeast Consumer Price Index for All Urban Consumers (CPI-U), whichever is less at the time of renewal.

• AWARD NOTIFICATION —

  Notice regarding the District's intent to award a contract will be posted on the Procurement Portal. If the contract resulting from this Solicitation has a total or potential value in excess of fifty thousand dollars, such notice will be sent to all Offerors responding to the Solicitation and any award will be effective the day such notice is given. Should the contract resulting from this Solicitation have a total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until the sixteenth day after such notice is given, once the protest period has ended.

• INQUIRIES —

  Questions or comments regarding this solicitation document or the process shall be submitted through the Procurement Portal at https://procurement.opengov.com/portal/greenvillek12sc, no later than Thursday, April 9, 2026, at 10:00 am. Verbal questions/comments shall not be addressed at any time.

  After the Inquiry Deadline, the District will issue an addendum to address any questions or changes. Any addenda will be posted on the Procurement Portal. Questions and comments received after the Inquiry Deadline will not be addressed.

  NOTE: No other District personnel or representative of the District shall be contacted regarding this solicitation or the evaluation process. Vendors that attempt to contact other District personnel or representatives or obtain information in any way other than the authorized method, which is in writing to the Procurement Officer, may have that firm’s bid rejected.

• SOLICITATION SECURITY —

  The District does not require Solicitation Security for this project.

• DISTRICT CALENDAR AND INFORMATION —

  Please note that the District operates on Summer Schedule (Monday through Thursday) beginning May 25, 2026 , and ending August 1, 2026 .  When operating on Summer Schedule, all

  District locations are closed on Friday.  For further information on the District calendar and standards visit the District’s website at www.greenville.k12.sc.us.

• IMPORTANT: STUDENT AND STAFF SAFETY —

  The successful Vendor shall be required to verify that criminal conviction inquiries/checks and pertinent criminal background inquiries/checks have been conducted on all of its employees and the subcontractors who may interact with staff and/or students during the performance of the awarded Scope of Work or who may have a need to enter District property related to the performance of the contract or who may have access to personal student or District personnel information.

  All inquiries and background checks must be conducted on a monthly basis or more frequently or as required by the District.

  Persons who are identified as a Sex Offender or violator as defined by the South Carolina Code of Laws (Ann. 2006), Article 7, Sections 23-3-400 to 23-3-500 or other statute or any other states’ statutes and persons who have been convicted of Violent Crimes as defined by the South Carolina Code of Laws, 1976, Section 16-1-60; are prohibited from entering any of The School District of Greenville County schools at any time, including all District grounds and all District facilities.  Persons employed by or under the direction of the Vendor or any subcontractor who are under investigation or have been charged with crimes and/or convicted of crimes against children or crimes of a sexual or violent nature shall not be allowed on District property.

  While performing under this solicitation and subsequent award, a firm/individual/supplier who delivers material and/or a service to a District site at the direction of a Vendor and/or a subcontractor shall be considered under the supervision of the Vendor and/or subcontractor and shall be in compliance with this requirement. Contractor’s and subcontractor’s employees are not to interact with students at any time. Vendor’s and subcontractor’s employees are not to be in areas where students are present or may be present without prior authorization from the school’s principal or designee.

  The District may in its sole discretion terminate any existing contract for the failure by the awarded Vendor, its subcontractors or any representative of the Vendor or subcontractor to observe this requirement or for any violation of this solicitation’s requirements. No penalty or other costs shall be levied against the District as a result of its decision to terminate the contract or award.

  In addition to the above obligations of the successful Vendor, all persons and contractor personnel having contact with students and/or any individual who enters onto District property may be subject to a national criminal background check at the discretion of the District prior to entry upon District property and the performance of any duties.  All individuals entering District property shall be screened nationally for criminal sex offenses/Sex Offender status on automated equipment at each school or site.

  Alcoholic Beverages, Illicit Drugs, Smoking, and Weapons

  The successful Vendor shall not permit its personnel or any subcontractor or delivery personnel to possess upon District property any alcoholic beverages, illicit/non-prescribed drugs, tobacco products, or weapons.  Alcoholic beverages, illicit/non-prescribed drugs, tobacco products, and weapons are not allowed on District property at any time.  Any Vendor related actions involving, or possession of, any of the aforementioned items while on District property may cause a cancellation of any award/agreement, at no cost to the District.  Criminal charges may apply.

  Contract Termination for Cause

  The District reserves the right to terminate this solicitation or resulting agreement upon a thirty (30) calendar day notice when in the best interest of the District at no cost to the District.  Termination of any contract by the District for cause, non-performance, default or negligence on the part of the successful Bidder shall be a retained right.  Termination costs levied against the District shall not apply and the thirty (30) calendar day termination notice requirement shall be waived.  The default provisions shall apply when a contract is terminated for cause.

  The District reserves the right to terminate an award/contract when the health and safety of students and staff are threatened or for the awarded firm’s non-compliance with state law or the terms and conditions of the solicitation.

  The District reserves the right to terminate the continuation of any agreement, service or award resulting from this solicitation when funding has not been appropriated.  The District does not anticipate canceling a contract; however, it shall reserve the right to act in the best interest of the District and its constituents.

  Default

  In case of default by the Bidder/contractor, the District reserves the right to contract for the services that are in default, from other firms, charging the defaulting Bidder/firm with any additional costs incurred by the District as a result of the default. The firm that is determined to be in default shall not be considered a responsible Bidder/firm until the assessed charge has been satisfied.

  Vendor’s Relationship with the District

  The awarded firm shall be independent of the District.  None of the firm’s employees shall be deemed for any purpose to be employees, agents, or servants of the District, but shall at all times serve as employees, agents, or servants of the contractor for whom and at whose direction they shall act.  No acts performed for or representations made, whether written or oral, by the firm to third parties shall bind the District.  The firm shall be solely responsible for the withholding and payment of all federal, state, and local personal income, social security, unemployment, workers compensation and other payroll taxes for its employees.  The District shall have no liability of any sort for the firm’s employees.

  The awarded firm shall be responsible for any loss or damage to property owned by the District, caused, in the opinion of the District, by the firm or its subcontractors and/or representatives.  No portion of this solicitation/agreement shall be subleased, assigned, transferred, or conveyed without written approval from a District Procurement Officer prior to or after issuance of the Intent to Award.

  The District shall NOT provide vehicles, office space, utilities and operating expenses.  These operating expenses include telephone, copier, fax and postage expenses. The awarded firm shall be responsible for all necessary personnel, equipment, supplies and other requirements to fully implement the services required.

  Termination for Convenience

  At any time during an award/ contract term, if the District wishes to cancel the award/ contract, it will notify the contractor at least thirty (30) calendar days prior to termination unless the award/contract is canceled for cause as noted in the previous section.  In the event that this contract is terminated or canceled upon request and for the convenience of the District without thirty (30) calendar day advance written notice, the District shall then negotiate reasonable termination costs, if applicable.

  Acknowledgement

  By submitting a solicitation response, the proposing firm acknowledges that it has had the opportunity to inquire about the District’s Procurement Code and Regulations, this solicitation and other pertinent policy.

  By submitting a solicitation response, the proposing firm acknowledges that it is in compliance with all applicable local, state, and federal laws.

  The School District of Greenville County Procurement Code and Regulations supersede and govern any and all documents and/or policies, whether stated or implied.  The School District of Greenville County reserves the right to reject any or all bids or portions of bids and to waive any informalities or technicalities so as to purchase in the best interest of the District.

  Vendor Responsibility

  Responsibility of the Bidder shall be ascertained for each contract awarded by the District based upon full disclosure to the District concerning capacity to meet the terms of the contracts and based upon a past record of performance for similar contracts.  The failure of a Bidder to supply information promptly to the District may be grounds for a determination of non-responsibility with respect to such Bidder.  Failure to provide requested information may result in rejection of a solicitation response and/or suspension and/or debarment of the Bidder.

  The District shall be entitled to audit the books and records of a contractor or any subcontractor under any contract or subcontract other than a firm fixed price contract to the extent that such books and records relate to the performance of such contract or subcontract.  Such books and records shall be maintained by the contractor for a period of three (3) years from the date of final payment under the prime contract and by the subcontractor for a period of three (3) years from the date of final payment under the subcontract, unless a shorter period is otherwise authorized in writing by a District Procurement official.

  Due care and diligence have been used in the preparation of the scope of work and/or the specifications and the information contained therein is believed to be substantially correct.  However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely upon the Vendor. The District will not be responsible for any errors or omissions in the Vendor’s response nor for the failure on the part of the Vendor to determine the full extent of the solicitation requirements and exposures.

  The Vendor may ask questions subject to the Inquiry Deadline and the previously stated inquiry instructions.

  The awarded firm/individual shall perform this project in compliance with all Federal and State requirements concerning fair employment of all employees and applicants.  Firms shall promote the employment of the disabled and disadvantaged and shall employ without regard or discrimination due to the reason of ethnic background, age, color, religion, gender, national origin, or physical disability.  Responding firms should provide information regarding the use of minority subcontractors if applicable or if requested by the District.  Assistance to minority and disadvantaged firms and individuals is available in accordance with the District’s Minority Business Enterprise Utilization Plan.

  Use of District Name

  The awarded Vendor shall not use the name of the District in advertising or in seeking or joining into contracts with suppliers, customers or for any other manner.  The Vendor shall make all of its contracts in its own name and the awarded Vendor shall be responsible for its financial obligations and contracts, not the District.

  Cooperative Purchasing (When Applicable)

  The District’s Procurement Code and Regulations authorizes the use of cooperative purchasing practices with regard to other public procurement units.  Accordingly, any South Carolina school district, state, city or county agency or other public procurement unit may participate in any resulting award if agreeable to the District, the successful Vendor and the other public procurement unit.

  No other public procurement unit is required to make use of this capability as participation is at the discretion of the other public procurement unit.  This District is not bound by any other public entities’ solicitation, award or other contract.

  The District shall not guarantee the participation of another public procurement unit nor be responsible for any resulting business or non-business with any other entity.  Purchase Orders, delivery arrangements, payments and any other type of contractual documentation or performance shall be the responsibility of the actual participating public procurement unit, not The School District of Greenville County.  The successful Vendor shall hold harmless the District, its employees, Administration, Board of Trustees and its representatives for any loss or damage as the result of the action or inaction of another public procurement unit.

  Prepayment

  The District shall not approve or process payment to an awarded firm or its subcontractor prior to the delivery of product or the service(s) being performed or upon agreed upon milestones. Bidders or its representatives that do not honor this requirement shall not receive payment and may have their contract cancelled with no penalty levied against the District.

  Procurement Card and ACH Processing (If Applicable)

  The District has the capability to pay the majority of vendor invoices with a District managed Procurement Card (P-Card) and/or an Automated Clearing House (ACH) processing method. The District reserves the right to request that the awarded vendor process invoice/payment transactions by use of the District P-Card or ACH processing method. Failure by the vendor to provide P-Card and/or ACH transaction processing capabilities shall not be grounds for rejection of a bid nor shall it create a contract controversy. Any discounts offered by the vendor as the result of the District’s use of the P-Card or ACH processing should be noted in the solicitation response on a separate page entitled Procurement Card and ACH Processing Capability.

  Technology Requirement (When Applicable)

  The following requirement has been prepared by the District’s Education Technology Services (ETS) department for compliance, where applicable:

  “For all COTS (commercial off the shelf applications), the Offeror shall submit security audit documentation which meets State and Federal law along with applicable regulatory standards including, but not limited to: the South Carolina Public Records Act, Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), Pupil Privacy Rights Act (PPRA), Individuals with Disabilities Education Act (IDEA), Gramm-Leach Bliley Act (GLBA) , and Payment Card Industry Data Security Standard (PCI-DSS). Applications must also meet or exceed verifiable Greenville County School District security review and security application testing specifications, including, but not limited to:  Open Web Application Security Project (OWASP), The Web Application Security Consortium (WASC), and United States Computer Emergency Readiness Team (US-CERT) National Vulnerability Database (NVD) as part of the Request for Proposal or Invitation for Bid submission." 

  Iran Divestment Act – Certification (Dec 2015)

  (a) The Iran Divestment Act List is a list published by the Authority pursuant to Section 11-57-310 that identifies persons engaged in investment activities in Iran. Currently, the list is available at the following URL: http://procurement.sc.gov/PS/PS-iran-divestment.phtm (.) Section 11-57-310 requires the government to provide a person ninety days written notice before he is included on the list. The following representation, which is required by Section 11-57-330(A), is a material inducement for the State to award a contract to you. (b) By signing your Offer, you certify that, as of the date you sign, you are not on the then-current version of the Iran Divestment Act List. (c) You must notify the Procurement Officer immediately if, at any time before posting of a final statement of award, you are added to the Iran Divestment Act List. [07-7A072-1]

  Iran Divestment Act – Ongoing Obligations (Jan 2015)

   (a) You must notify the procurement officer immediately if, at any time during the contract term, you are added to the Iran Divestment Act List. (b) Consistent with Section 11-57-330(B), you shall not contract with any person to perform a part of the Work, if, at the time you enter into the subcontract, that person is on the then-current version of the Iran Divestment Act List. [07-7A072-1]

  Bidder’s Rights

  Bidders may have the right to protest this solicitation or its subsequent award in accordance with Article XIV of the District’s Procurement Code.  Should a protest period end on a day that the District is closed; the protestor may file by 5:00 P.M. the following full day that the District is open for business.

  South Carolina Illegal Immigration Reform Act

  By signing its bid or proposal, Contractor certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agrees to provide to the District, upon request, any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable both to Contractor and its subcontractors or sub-subcontractors; or (b) that Contractor and its subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14.  Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony and upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years or both."  Contractor agrees to include in any contracts with its subcontractors language requiring its subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14. (An overview is available at www.procurement.sc.gov).

  State and Federal Laws and Regulations (Revised 10/13/22)

  The School District of Greenville County requires adherence and itself adheres to all applicable State and Federal laws and regulations including “2 CFR, Subtitle A, Chapter II Subpart D, 200.322 Domestic Preferences for Procurements”.

  The successful vendor’s work, end product, and/or services shall meet all local, state and federal requirements.

  Permits, Licenses and Taxes

  The Bidder shall, at its own expense, prior to an award and prior to commencing services/operations on behalf of the District or under contract with the District, shall acquire all necessary permits, licenses and other approvals as required by law to provide the required services and/or actions in conjunction with a contract award with the District.  It is recommended that interested firms contact the following to learn of any pertinent requirements or licenses:

  1. The South Carolina Secretary of State’s office (www.scsos.com)
  2. The South Carolina Department of Revenue
  3. South Carolina Department of Labor, Licensing and Regulations (www.LLR@llr.sc.gov)
  4. The City of Greenville, South Carolina

  The District shall not interpret the requirements of other public entities on behalf of the Bidder.

  Firms shall obtain all necessary permits and licenses required by local, state and Federal law and regulations prior to any award or agreement and shall remain in compliance with all applicable statutes and pertinent regulations throughout the term of performance.  Should any permits or licenses be revoked or lapse during the period of performance, the undersigned Procurement Officer shall be notified immediately.

  The firm shall pay all excise taxes, retail taxes and other fees imposed.  The firm assumes full responsibility for payment of all State and Federal taxes for unemployment, pensions or any Social Security legislation for all its employees and will further comply with all requirements that may be specified in regulations hereafter promulgated by the District’s administrative officials.

  Contractor Licensing

  Prior to the bid due date and time and throughout the program/project, the bidding firm, the Prime Contractor and any Subcontractors, shall be licensed in full accordance with the provisions of Section 40-11-10 through 40-11-340 of the Code of Laws of South Carolina, 1976, as amended.

  The firm and/or presenting agent must be duly licensed to do business in the State of South Carolina and Greenville County. The District recommends that Vendors contact the South Carolina Secretary of State office and the Greenville City business license office for more information. The District shall not interpret these requirements on behalf of the Vendor. The successful Vendor shall meet all Federal, state, and local statutes and other requirements prior to award of the project. 

  Indemnity

  The proposing firm agrees to indemnify and hold harmless the District and the District’s members, officers, trustees, employees, servants and agents, from and against any and all liabilities, losses, damages, costs and expenses of any kind (including, without limitation, reasonable legal fees and expenses in connection with any investigative, administrative or judicial proceeding, whether or not designated a party thereto) which may be suffered by, incurred by or threatened against the District or any members, officers, employees, servants or agents of the District on account of or resulting from injury, or claim of injury, to person or property arising from the awarded firm’s actions or omissions relating to this solicitation or any subsequent Agreement, or arising out of the awarded entity’s breach of contract or failure to perform any term, covenant, condition or agreement herein provided to be performed by the awarded firm or individual.

  The District shall not indemnify and/or hold harmless any proposing entity or its representatives as this action is not statutorily allowed by South Carolina law.

  Certification Regarding Debarment and other responsibility matters (Dec. 2021)

  1. (1) By submitting an Offer, Vendor certifies, to the best of its knowledge and belief, that-
     
     (i) Vendor and/or any of its Principals-
     
     (A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or federal agency;
     (B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and
     (C) Are not presently indicted or civilly for, or otherwise criminally charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
     
     (ii) Vendor has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any public (Federal, state, or local) entity.
     
     (2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).
  2. Vendor shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Vendors learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
  3. If Vendor is unable to certify the representations stated in paragraphs (a)(1), Vendor must submit a written explanation regarding its inability to make the certification. The certification will be considered in connection with a review of the Vendor’s responsibility. Failure of the Vendor to furnish additional information as requested by the Procurement Officer may render the Vendor non-responsible.
  4. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Vendor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
  5. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Vendor  knowingly or in bad faith rendered an erroneous certification, in addition to other remedies available to the State, the Procurement Officer may terminate the contract resulting from this solicitation for default. [02-2A035-1]

  Contract Provisions for Non-Federal Entity Contracts Under Federal Awards

  In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.

  1. Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
  2. All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.
  3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60–1.3 must include the equal opportunity clause provided under 41 CFR 60–1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964–1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
  4. Davis-Bacon Act, as amended (40 U.S.C. 3141–3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141–3144, and 3146–3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.
  5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
  6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
  7. Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
  8. Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
  9. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
  10. See § 200.323.
  11. See § 200.216.
  12. See § 200.322.
• BID/PROPOSAL AS OFFER TO CONTRACT —

  By submitting Your Bid or Proposal, You are offering to enter into a contract with Greenville County Schools. Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. An Offer may be submitted by only one legal entity; "joint bids" are not allowed.

• Jobsite Visits —

  When visiting District sites, potential bidders should first report to the District location’s front office and provide both a current driver’s license and business identification. Be prepared to have your license scanned and entered into the national database of registered sex offenders. You will be asked to leave District property if your name is on this list. The District will make no further arrangements for site visits.  Note that a jobsite visit is an opportunity to review actual site conditions: a jobsite visit is not an opportunity to make verbal inquiries. Any bidder not adhering to the inquiry guidelines may cause their bid to be deemed Non-Responsive.

• BID ACCEPTANCE PERIOD —

  In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement Officer in writing.

• PERFORMANCE AND PAYMENT BONDS —

  The District requires Performance and Payment Bonds for this project in accordance with SC Code of Laws for construction projects that exceed $100,000.

• BID IN ENGLISH & DOLLARS —

  Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted by the Solicitation.

• POSTPONMENTS —

  A bid recording meeting or a pre-bid conference shall be postponed if the District’s Procurement Department is closed for any of the following reasons: (1) Causes beyond the control of the District (e.g., fire, flood, weather conditions, etc.), or (2) Emergency or unanticipated events that interrupt normal District or Procurement operations.  The postponed event (opening or conference) shall automatically be rescheduled to the next full and complete District business day after the published date.  A District business day does not include a day starting after an announced opening delay or a closure. Firms should consult the District’s INFO Line (864-355-3100) or local media regarding closures.

• CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS —

  By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

  1. Offeror and/or any of its Principals-
     1. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or federal agency;
     2. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and
     3. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(l)(i)(B) of this provision.
     4. Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any public (Federal, state, or local) entity.
  2. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).
     1. Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
     2. If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation regarding its inability to make the certification. The certification will be considered in connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement Officer may render the Offeror non­responsive.
     3. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
     4. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition to other remedies available to the State, the Procurement Officer may terminate the contract resulting from this solicitation for default.
• SOLICITATION AND PERFORMANCE CONDITIONS —

  Unless stated otherwise herein, the governing language of the relationship and project performance between the District and the awarded firms resulting from this solicitation shall be comprised of the solicitation documents, including any attachments, amendments and/or addenda.  In the event of a conflict, the solicitation document shall govern.

• CODE OF LAWS AVAILABLE —

  The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at http://www.scstatehouse.net/code/statmast.htm. The South Carolina Regulations are available at: http://www.scstatehouse.net/coderegs/statmast.htm.

• COMPLETION OF FORMS / CORRECTION OF ERRORS —

  The vendor may access their submission through the Procurement Portal in order to replace with the updated package submission.

• SUBCONTRACTING —

  No portion of this contract shall be subleased, assigned, transferred, or conveyed without the expressed prior written approval from a GCS Procurement Officer. Proposed subcontractors shall be identified in the bid.

• DEADLINE FOR SUBMISSION OF OFFER —

  Any offer received after the time set for opening has arrived, shall be rejected.

• BID RESPONSE CERTIFICATION —

  Interested Vendors are hereby notified that a “Bid Response Certification” statement is included within the Vendor Questionnaire section and that by signing the certification statement, with no alterations allowed, the Vendor agrees to be bound by the terms and conditions of the solicitation and by the District’s General Terms and Conditions included herein by reference. The Bid Response Certification statement that is included with this solicitation shall be signed and returned with the bid.  Should a Vendor decide not to sign the Certification Statement, the reasons for the decision shall be noted on a separate page to be included within the sealed Bid.

  An interested Vendor that submits a bid that contradicts this solicitation and which is not in compliance with the requirements of this solicitation, including the District’s General Terms and Conditions, acknowledge and understand that, by doing so, its bid may be deemed nonresponsive by the District.

  A Vendor who takes exceptions to any portion of this solicitation may be deemed “non-responsible” and may not be eligible for an award.  The rights and authority of such determination are reserved solely by the Procurement Officers of the District’s Procurement Department.

• DISTRICT REGULATIONS —

  The bidder(s) and his representatives shall follow all applicable regulations while on District property, including the NO SMOKING, no weapons, and drug-free policies.  No work shall interfere with school activities or environments unless an authorized employee for that location gives permission.  All representatives of winning bidder must display identification tags (picture ID) at all times while on school grounds.

• DRUG FREE WORK PLACE CERTIFICATION —

  By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, and Chapter 107 of the South Carolina Code of Laws, as amended. The successful Vendor shall not permit its personnel, representative or any subcontractor or other personnel to possess upon District property or within any vehicle transporting students and staff, any alcoholic beverages, illicit/non-prescribed drugs, tobacco products or weapons.  Alcoholic beverages, illicit/non-prescribed drugs, tobacco products and weapons are not allowed on District property at any time. Any vendor related actions involving or the possession of, any of the aforementioned items while on District property may cause a cancellation of any award/agreement, at no cost to the District. Criminal charges may apply. Personnel who appear to be under the influence of any substance shall not be allowed to transport or come into contact with students or enter or remain on District property.

• DUTY TO INQUIRE —

  Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at the Offeror's risk. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the District's attention.

• ETHICS CERTIFICATE —

  By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics  act).  The following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate who participated in awarding of contract. The District may rescind any contract and recover all amounts expended as a result of any action taken in violation of this provision. If contractor participates, directly or indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders regarding a public contract, contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be filed.

• PROCUREMENT AUTHORITY —

  (a) All authority regarding the conduct of this procurement is vested solely with the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard to this procurement. (b) Purchasing Liability. The Procurement Officer is an employee of Greenville County Schools acting on behalf of the District pursuant to their Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and Greenville County Schools.

• PROCUREMENT CODE AVAILABLE —

  The Greenville County Schools Procurement Code, is available at https://www.greenville.k12.sc.us/Departments/main.asp?titleid=procure.

• PROTESTS —
  1. Solicitation - Any prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the solicitation of a contract shall protest within fifteen (15) days of the date of issuance of the applicable solicitation document at issue.
  2. Intent to Award - Any actual bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of a contract shall protest within fifteen (15) days of the date notification of award is posted in accordance with this code. A protest shall be in writing, submitted to the Director of Procurement, and shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided.
• PROTEST- ADDRESS —

  Any protest must be submitted in writing by mail or email to the Director of Procurement, Matt Pettit, 2 Space Dr., Taylors, SC 29687, or to mjpettit@greenville.k12.sc.us.

• PUBLIC OPENING —

  Offers will be publicly opened at the Procurement Department, 2 Space Dr., Taylors, SC 29687, or any location specified in the last Addendum, whichever is applicable.

• QUESTIONS FROM OFFERORS —

  (a) Any prospective offerer desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must submit their requests through the Procurement Portal no later than the date and time indicated in the Solicitation Schedule of the submission date stated in the Scope of Solicitation. Oral explanations or instructions will not be binding. Answers will be furnished promptly through the Questions ans Answer section of the Procurement Portal and as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. (b) The District seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer - as soon as possible - regarding any aspect of this procurement, including any aspect of the Solicitation, which unnecessarily or inappropriately limits full and open competition.

• REJECTION/CANCELLATION —

  The District may cancel this solicitation in whole or in part. The District may reject any or all proposals in whole or in part.

• RESPONSIVENESS/IMPROPER OFFERS —
  1. Bid as Specified. Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation.
  2. Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may be rejected as nonresponsive. Offers which impose conditions that modify material requirements of the Solicitation may be rejected. If a fixed price is required, an Offer will be rejected if the total possible cost to the District cannot be determined. Offerors will not be given an opportunity to correct any material nonconformity. Any deficiency resulting from a minor informality may be cured or waived at the sole discretion of the Procurement Officer.
  3. Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is unreasonable as to price.
  4. Unbalanced Bidding. The District may reject an Offer as nonresponsive if the prices bid are materially unbalanced between line items or sub-line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the District even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.
• RESTRICTIONS APPLICABLE TO OFFERORS —

  Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a violation of the state Ethics Act. (a) After issuance of the solicitation, all communications must be solely with the Procurement Officer. You agree not to discuss this procurement activity in any way with any other District employees, agents or officials. This restriction may be lifted by express written permission from the Procurement Officer. This restriction expires once a contract has been formed. (b) Unless otherwise approved in writing by the Procurement Officer, you agree not to give anything to any other District employees, agents or officials prior to award.

• SIGNING YOUR OFFER —

  Every Offer must be signed by the individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words "by its Partner," and signed by a general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venture involving any combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal.

• SUBMITTING CONFIDENTIAL INFORMATION —

  For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that Offeror contends contains information that is exempt from public disclosure because it is either (a) a trade secret as defined in Section 30-4- 40(a)(l), or (b) privileged and confidential, as that phrase is used in Section 11-35-410. For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends contains a trade secret  as that  term  is defined  by Section  39-8-20  of  the Trade Secrets Act. For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word "PROTECTED" every page, or portion thereof, that Offeror contends is protected by Section 11-35-1810. All markings must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously distinguish the mark from the other text. Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If your response or any part thereof, is improperly marked as confidential or trade secret or protected, the District may, in its sole discretion, determine it nonresponsive. If only portions of a page are subject to some protection, do not mark the entire page. By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure of every page of every document regarding this solicitation or  request that was submitted at any time prior to entering into a contract (including, but not limited to, documents contained in a response, documents submitted to clarify a response, and documents submitted during negotiations), unless the page is conspicuously marked "TRADE SECRET" or "CONFIDENTIAL" or "PROTECTED", (2) agrees that any information not marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices, commissions, discounts,  or other financial figures used to determine the award, as well as the final contract amount, are subject to public disclosure. In determining whether to release documents, the District will detrimentally rely on Offeror's marking of documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or "PROTECTED". By submitting a response, Offeror agrees to defend, indemnify and hold harmless Greenville County Schools, its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising out of or resulting from the District withholding information that Offeror marked as "confidential" or "trade secret" or "PROTECTED". (All references to S.C. Code of Laws.)

• SUBMITTING YOUR OFFER OR MODIFICATION —

  (a) Offers and offer modifications shall be submitted in sealed envelopes or packages (unless submitted by electronic means) - (1) Addressed to the office specified in the Solicitation; and (2) Showing the time and date specified for opening, the solicitation number, and the name and address of the bidder. (b) If you are responding to more than one solicitation, each offer must be submitted in a different envelope or package. (c) Each Offeror must submit the number of copies indicated on the Cover Page. (d) Offerors using commercial carrier services shall ensure that the Offer is addressed and marked on the outermost envelope or wrapper as prescribed in paragraphs (a) (1) and (2) of this provision when delivered to the office specified in the Solicitation. (e) Facsimile or e-mail offers, modifications, or withdrawals, will not be considered unless authorized by the Solicitation. (f) Offers submitted by electronic commerce shall be considered only if the electronic commerce method was specifically stipulated or permitted by the solicitation. (g) It is the Offerors responsibility to ensure that bids submitted by electronic commerce were received by the Procurement Officer.

• TAX CREDIT FOR SUBCONTRACTING WITH MINORITY FIRMS —

  Pursuant to Section 12-6-3350, taxpayers, who utilize certified minority subcontractors, may take a tax credit equal to 4% of the payments they make to said subcontractors. The payments claimed must be based on work performed directly for a South Carolina state contract. The credit is capped at $25,000 per year or the total tax liability; whichever is lesser. The taxpayer is eligible to claim the credit for 6 consecutive taxable years beginning with the taxable year in which the credit is first claimed. There is no carry forward of unused credits. The credit may be claimed on Form TC- 2, "Minority Business Credit." A copy of the subcontractor's certificate from the Governor's Office of Small and Minority Business (OSMBA) is to be attached to the contractor's income tax return. Taxpayers must maintain evidence of work performed for a State contract by the minority subcontractor. Questions regarding the tax credit and how to file are to be referred to: SC Department of Revenue, Research and Review, Phone: (803) 898-5786, Fax: (803) 898-5888. The subcontractor must be certified as to the criteria of a "Minority Firm" by the Governor's Office of Small and Minority Business Assistance (OSMBA). Certificates are issued to subcontractors upon successful completion of the certification process. Questions regarding subcontractor certification are to be referred to: Governor's Office of Small and Minority Business Assistance, Phone: (803) 734-0657, Fax: (803) 734-2498. Reference: SC §11-35-5010 - Definition for Minority Subcontractor & SC §11-35-5230 (B) - Regulations for Negotiating with State Minority Firms.

• UNIT PRICE —

  Unit price must be shown for each item. In determining award, unit prices will govern over extended prices unless otherwise stated.

• WITHDRAWAL OR CORRECTION OF OFFER —

  Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for opening. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. The withdrawal and correction of Offers is governed by the District's Procurement Code.

Submission Requirements

• Bid Cover Sheet (required) —

  A cover letter on the bidder’s corporate stationery should include any information the bidder determines to be important to the evaluation of the bid.

• Bid Response Certification (required) —

  Please download the below documents, complete, and upload.

• Certification of Drug Free Workplace (required) —

  Please download the below documents, complete, and upload.

• What is your firms GC License Number (if no license then please answer accordingly) (required) —

  GC License is required in order to be awarded.

• Will you be using subcontractors for this project? (required) —

  If subcontractors are used for more than 3% of the project then they must be identified and submitted with bid response in accordance with SC code of Laws.

• Please provide a listing of all subcontractors to be used along with their W9s. (required)
• Please provide information regarding required performance and payment bonds. (Bid's exceeding $100,000) (required) —

  The total bid price will likely exceed $100k for this project. P&P bonds are required for all construction procurements that exceed this amount in accordance with SC Code of Laws.

• W9 Form (required) —

  Please provide a W9 for your firm as well as a listing of the proposed subcontractors for this project. A W9 should be provided for the subcontractors.

• Proof of Insurance (required) —

  Insurance requirements are presented in the Terms and Conditions of this solicitation and must be met in order to be responsive.

• Business License —

  Bidder's may provide a copy of the GC license here. The license number provided previously will be used to verify through SC LLR for bid responsiveness.

• References (required) —

  Please provide a minimum of 3 references. 

• Will there be a Pre-Bid Conference? (required)
• Will your meeting be Mandatory or Non-Mandatory? (required)
• An award resulting from this solicitation will be for _____(__)_____ from the date of award (required) —

  Example: one (1) year

• Will this project include an option to extend? (required)
• Extension: option to extend for _____(__)_____ annually (required) —

  Example: one (1) year

• The award and period of performance is valid annually and shall not exceed _____(__)_____ in total. (required) —

  Example: five (5) years

Questions & Answers