Automated Passenger Counter (APC) Solution

Solicitation No.

RFP S26005

Type / RFx

RFP

Status

Bidding

Level

local

Published Date

January 30, 2026

Due Date

March 6, 2026

NAICS Code

541512AI guide

Jurisdiction

Riverside Transit Agency

State

California

Agency

Riverside Transit Agency

Riverside Transit Agency (RTA) invites proposals from experienced, qualified vendors with a proven track record in the public transit industry to provide Software as a Service (SaaS) cloud-based Automated Passenger Counter (APC) data refinement and reporting solution for its fleet of 180 buses. This solution must utilize APC count data from RTA’s existing APC hardware or the Clever Devices reporting database.RTA anticipates the award of a firm-fixed priced contract for a one-year base term with four one-year option terms. Pre-Bid Meeting Information: Yes Online Q&A: Yes Location Information: Department: Purchasing Address: 1825 Third StreetRiverside, California92507 County: Riverside Other Details: Agency may need to hold interviews on the following dates March 24th & 25th, 2026. Please have some availability and flexibility around these days. Notes: CLICK HERE TO JOIN PRE-PROPOSAL CONFERENCE.Meeting ID: 248 573 933 417 21Passcode: ED2Jw2By Special Notices: Option Terms – RTA, at its sole discretion, reserves the right to extend the term up to an additional twelve (12) months. RTA's election to extend beyond the “Initial Term” shall not diminish its right to terminate for convenience or default.Electronic Submissions Only – Proposals/Bids/Statements will only be accepted electronically via PlanetBids. No other form of submission will be accepted.Accept/Reject – RTA reserves the right to accept or reject any and all responses, or any item or part thereof; or to waive any informalities or irregularities in responses. RTA shall have the sole discretion to determine the most responsive and responsible offeror/bidder.Request for Clarifications – All requests for clarifications, questions, and comments must be received before the Q&A deadline. If needed, you can attach additional information in the Q&A section.Read Entire Document – The information contained in the Bid Information tab is is an overview of the requirements and does not substitute the details indicated in the entire document in the documents tab. You must read/review the entire document including the Proposed Agreement (if applicable).No Response/Decline Form – Offerors choosing not to submit a proposal/quote/statement are requested to complete and email the “No Response Decline” form only to the Procurement Official listed.Cost File – For the Cost File, upload the Price Form(s)/Bid Schedule.Response File – For the Response file, upload the Technical Proposal. If submittal is in response to a Request for Qualifications, upload Division 1 documents for the Response file.Save Periodically – Saving your information periodically will help prevent loss of data in case of power or internet connection failure and can speed up the submittal processing time.eBid Submissions – All eBids must be fully uploaded and received prior to the due date and time, PACIFIC TIME. Once an eBid is accepted, a confirmation pop-up will display indicating "Bid Successfully Submitted" and an email confirmation which includes the date and time the eBid was submitted will be sent automatically to the email address registered on the vendor account.Required Documents – It is the responsibility of the Offeror/Bidder/Respondent to check all areas of the solicitation post before submission. Specifically, be sure to review the applicable Response Types in the Bid Information tab and the Documents, Q&A, Addenda & Email tabs.Acceptable forms of Financial Documentation – Audited financial statements, Dun and Bradstreet Business Information report, Filed Federal tax return for immediately preceding tax year, or One-page CPA summary.

1. January 30, 2026Published
2. March 6, 2026Responses Due