SLED Opportunity · ARIZONA · CITY OF PHOENIX
AI Summary
City of Phoenix requests qualifications for Aviation Capital Program Management Staff Support Services. The RFQ seeks experienced firms for construction and project management services with detailed evaluation criteria. Submissions due April 10, 2026 via the City's Procurement Portal.
The City of Phoenix is requesting qualifications for AVIATION CAPITAL PROGRAM MANAGEMENT STAFF SUPPORT SERVICES QUALIFIED VENDORS LIST. Qualifications are to be submitted via the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix before 12:00 pm on Friday, April 17, 2026.
PPT SLIDES
Please see notification below
Please see attached
Please see Notification 4
Describe the experience and qualifications of the firm in providing services for similar projects. Identify projects the submitting firm has completed in the last three years. For each project listed, provide:
Describe the experience and qualifications of the specific project team expected to be assigned to the services proposed. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:
As part of our selection process, the City has the responsibility of considering the possibility of the firm receiving multiple task assignments under this contract overlapping the same time period, in addition to any other on-going work the firm may have. Provide how your firm will approach:
Provide the following:
Describe your firm’s experience and qualifications in providing services under each classification(s) you want to be considered for within the last 5 years. For each service listed, provide:
Identify the classification (i.e., Senior Project Managers/Project Managers/Assistant Project Managers; Data/Cost Analysts; Schedulers, etc.) for which each service applies.
Describe the experience and qualifications of staff utilized for these contracts doing similar work at other locations or agencies. For each staff identified, please provide examples and their length of time with the firm in the last ten years.
(Select no to hide pre-submittal meeting language)
Q (No subject): The 'Reference Check Instructions, Form and Sample Letter' has a number of items in red text including the due date for the Performance Evaluation form, the contract specialist name and phone number. Are we to assume that the due date for these reference checks is the same as the due date for the SOQ (April 10, 2026)?
A: correction: NO References required
Q (Information Sheet): On page 6 of the QVL, it states not to provide any other detail other than the OPENGOV ID, Firm name, address, vendor ID, phone number, person name/title, email and phone number with no other information. On page 2, it requires the classification responding to be added to the information sheet. I assume these classifications being submitted be added to the information sheet. Please advise.
A: Yes, that is correct, add the classifications for which the firm is qualified and interested in on the information sheet.
Q (Consultant & Contractor Reference Check): The attachment has instructions, cover sheet and the actual reference form to be completed. What part is required back to the email address? Just the completed reference check form with project number/name, etc. No cover page is required?
A: Correction: NO Reference is needed.
Q (Reference Check Form): Are you asking for the project number associateed with the project refernce?
A: No Reference required.
Q (Consultant/Contractor Reference Form): Are you requesting the project number associated with the project being referenced? If we are only required to have the form emailed in from the clients writing the references, where should we identify the OPENGOV ID number for the associated reference. Please clarify.
A: Correction: No reference required.
Q (Reference Check): The Consultant/Contractor Reference Check form is to be completed for/by (3) projects. Are you asking for (3) references per classification? Most projects cover multiple classifications. Please clarify.
A: Correction: No references are required.
Q (Reference Check): Given Aviation projects have long completion cycles, is it permissible to use a project that is still in progress as a reference? Or does the project have to be completed?
A: The project examples given needs to be completed projects
Q (Consultant/Contractor Reference Check Form): Is it the intent for the Consultant to revise all red text in the reference check forms. i.e., Select one of Consultant/Contractor, or change that text to black?
A: Correction: No references are required. We are looking for firms who are interested in providing services in the future, across one or more categories. The ability to provide such services will be determined at the time the service is needed.
Q (QVL Cover Sheet vs. Information Sheet): Could you please define the difference between the "Cover Sheet" and the "Information Sheet" and the content of each. I assume the cover sheet is to display the firm name, vendor number, project title and project title as noted within the RFQ page 5? On page 6 of the RFQ, the Information sheet asks for a lot of the same information. Do the classifications requesting for the company go on the Information sheet as well?
A: Firms typically place a cover page displaying just firms legal name, vendor number, project title and project number. Information sheet asks for more information such firm address, phone number, firms contact information such as email address of the person for the project.
Q (Classifications Criteria): Thank you for the response to question #9. Where do you list the classifications being submitted? Is it still on th Information sheet as previously defined in the answer to question #2. Thanks!
A: Yes that is correct. If further clarification is needed, please ask at the pre-submittal meeting.
Q (Consultant/Contractor Reference Check Form): Please confirm, per question 8, that no reference forms are needed.
A: NO REFERENCES ARE NEEDED
Q (Is this required? or has been removed please clarify.): The form is to be completed by the agency or entity and uploaded to the (email box) at: soq.referencechecks@phoenix.gov The procurement identifier is: OPENGOV ID NO.: AV90000QVL Also attached is a sample performance evaluation cover letter that may be used when sending the reference check request.
A: NO REFERENCES ARE NEEDED.
Q (Criteria B): Due to the two-page limit per category of staff qualifications, can Criteria B include only summary information (project name, client, role, and years of involvement), with full project descriptions provided under Criteria A to avoid duplication?
A: Yes
Q (Estimated Spend): Could you please help us with the estimated spend?
A: The QVL is managed under the Prime firm. There is no estimated spend at this time. The fee is determined at the time work is solicited.
Q (New or Recompete): Is this a new requirement or recompete of an existing solicitation. If yes, please share Incumbents and spend any historical data available.
A: This is a new requirement. Incumbents on the existing Qualified Vendors List who want to remain on the list will need to respond to this RFQ.
Q (No subject): For Classification R – Vertical Transportation Experts, can you clarify whether “vertical transportation” includes conveyance systems such as escalators and elevators, or is it primarily for the APM?
A: Yes, it includes conveyance systems such as escalators and elevators.
Q (Cover): For the cover (not the information sheet), are we allowed to use pictures? Is a back cover accepted?
A: Yes, you are allowed to use pictures on the cover sheet. A back cover is accepted but must not contain any information pertaining to the RFQ.
Q (Maximum Page Limit): The "Submittal Requirements" section states that a firm can submit 2 pages max per service classification for both Criterion A and Criterion B. The section also states that content page count does not include cover pages, information sheets or table of contents. There are 21 service classifications. Please confirm that excluding the cover pages, information sheets or table of contents, there can be up to a Max of 84 sheets for Criterion A & Criterion B if all 21 classifications are submitted.
A: Yes
Q (Table of Contents): Is the Table of Contents permitted to have a background image?
A: Yes
Q (Page Count): Please confirm that the 12pg max mentioned in the pre-submittal meeting is not applicable to the QVL.
A: The 12-page max limit is NOT for this SOQ, this is referencing SOQ for project specific, if when the RFQ for that project goes out and your firm submits an SOQ for that project.
Q (Request for clarification - Infojini ): In the vendor questionnaire section of the portal, "2. PLEASE UPLOAD YOUR SOQ HERE* Please download the below documents, complete, and upload." There does not appear to be any downloadable document. Please clarify.
A: This is where you upload your SOQ, it is just in the system as a "vendor question" however you just need to upload your SOQs here
Q (SOQ Structure): Please confirm the intended organization of the SOQ: BY CATEGORY (each category includes both sections): Category C – Schedulers A. Experience of the Firm B. Experience of Staff Category D – Estimators A. Experience of the Firm B. Experience of Staff BY CRITERIA: Criteria A – Experience of the Firm (for all categories; 2 pages per category) Criteria B – Experience of Staff (for all categories; 2 pages per category)
A: BY CATEGORY (each category includes both sections): Category C – Schedulers A. Experience of the Firm B. Experience of Staff Category D – Estimators A. Experience of the Firm B. Experience of Staff
Q (Personnel Classifications Submissions): If a vendor submits on multiple classifications, are they required to "pass" on all submitted classifications to be added as a QVL or can they still be selected for some of the classifications?
A: No.
Q (No subject): Is this a new contract, or is there a current incumbent providing these services?
A: This is not a new contract. It is a new Qualified Vendors List which makes you eligible to receive ongoing solicitations to provide services to City of Phoenix Aviation Design and Construction services.
Q (Dividers): May divider (tab) pages be included in the SOQ for the sole purpose of separating submitted service classifications, and will those divider pages be excluded from the maximum page count?
A: Yes
Q (Vendor Questionnaire): In the Vendor Questionnaire area, items 1 and 2 are both asking to 'upload' your SOQ or Statement of Qualifications. Please explain the difference between these 2 items and which should be used for our submission.
A: Upload your SOQs under item 1
Q (Information Sheet Formating): Page 2 states "Firms must specifically identify in the Statement of Qualifications Information Sheet the classification(s) for which the firm is qualified and interested in providing to the City." Then Page 6 states "Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information." After which item listed on page 6, should we insert the classifications we are submitting for? Is the a template firms should follow for the Information Sheet?
A: Just one information sheet with firm name (Legal Name) OpenGov ID number, address, phone number, vendor number needs to be provided. For each classification information sheet, you can list the classification that your firm is submitting for and the contact information for your firm's contact person for that classification, including title, email address and signature of the contact person for that classification. There is no template
Q (No subject): For the Senior Project Managers/Project Managers/Assistant Project Managers is the page limit 2 for all three titles, or 2 pages per each title?
A: Please see notification 4
Q (Vendor Number): Is the vendor number required for the submittal response obtained through this portal or does the firm need to obtain this from registering with the City of Phoenix?
A: Your firm will need to obtain vendor number from City of Phoenix Vendor Services. Information on how to register with the City is available at https://www.phoenix.gov/finance/vendorsreg or you can call the Help Desk at 602-262-1819.
Q (Pre-Submittal Meeting Slides): Will the City be posting the slides from the pre-submittal meeting?
A: Yes, the PPT slides have been posted under the Notification tab.
Q (Vendor No): Kindly advise where do I get the vendor number from for the submittal? We are unable to locate it on the portal. Thanks.
A: Information on how to register with the City is available at https://www.phoenix.gov/finance/vendorsreg or you can call the Help Desk at 602-262-1819.
Q (Addendum from Pre-Bid Conference): When will the addendum mentioned in the pre-bid conference, the Q&A from the pre-bid and the attendees list be posted? It is still not showing in this OpenGov site.
A: The Notification answering all questions submitted will be posted no later than Friday April 10, 2026.
Q (Addendum to Q&A): Does the City plan to issue an addendum with its responses to this Q&A?
A: The Notification answering all questions submitted will be posted no later than Friday April 10, 2026.
Q (Additional Classification): Can you please confirm that there was another classification added to the list and what service it was for. Thank you.
A: Yes, the additional classification is listed in Notification 1, that has been posted under the notification tab in this solicitation.
Q (Category-Experience of Staff): For "Experience of Staff" for all categories, I assume the description, role and dates with a general description. Not having to identify individual staff members by name and by project?
A: Please see Notification 4.
Q (No subject): CONTRACT STRUCTURE: Will selected QVL firms execute contracts directly with Hill International, or will there be a separate agreement with the City of Phoenix Aviation Department? Please clarify the prime contract party and the associated terms governing labor rates, invoicing, and dispute resolution
A: Please see notification 4.
Q (No subject): What is the anticipated task order issuance process once the QVL is established? Specifically: (a) Will all QVL-listed firms be solicited for each task order, (b) will the highest-ranked firm be selected directly, or (c) will a mini-competition occur among QVL firms within the same classification?
A: Please notification 4.
Q (No subject): The RFQ states selected consultants may provide up to 50% of required staff. Is this 50% cap applied per task order, per classification, or across the entire Aviation Capital Improvement Program? How is compliance with this cap monitored?
A: Please notification 4.
Q (No subject): For firms submitting under multiple classifications (e.g., A, B, and E), will each classification be evaluated and scored independently, or will the overall SOQ be scored as a single submission? Will a firm's strength in one classification influence its standing in another?
A: Please notification 4.
Q (No subject): For Classification A (Senior Project Managers), the RFQ requires experience managing projects of $100 million or larger. Does this requirement apply to the staffing firm's placed staff members, or to the firm's own corporate project portfolio? Are resumes of individual staff sufficient to meet this criterion?
A: Please notification 4.
Q (No subject): The RFQ does not explicitly require aviation-sector experience. However, will evaluators apply a preference or scoring advantage to firms or staff with prior airport capital program experience? If so, is this weighting documented in the evaluation criteria?
A: Please notification 4.
Q (No subject): The RFQ specifies a maximum of 2 pages per classification for Criterion A and 2 pages per classification for Criterion B. For a firm submitting under three classifications, does this mean a maximum of 12 pages of evaluation content (2+2 per classification × 3), exclusive of the information sheet, covers, and dividers?
A: Please notification 4.
Q (No subject): Once a staff member is placed under a task order through the QVL, what is the process if the staff member separates or must be replaced? Is the QVL firm expected to provide a replacement, and must the replacement meet the same qualification threshold as the originally placed individual?
A: Please notification 4.
Q (No subject): Will labor rates be established at the SOQ stage, at the task order stage, or through a separate negotiation with Hill International? Are there prevailing wage or Davis-Bacon Act obligations applicable to any of the listed classifications?
A: Please notification 4.
Q (No subject): The QVL is stated to be valid through June 30, 2028. Will the City or Hill International conduct periodic re-evaluations of listed firms during this period? Under what conditions may a firm be removed from or added to the QVL after the initial establishment?
A: Please notification 4.
Q (No subject): If a QVL firm does not have a qualified individual available for a specific task order requirement, is it permissible to engage a subcontractor or teaming partner to fulfill that staff position? If so, what disclosure or approval requirements apply?
A: Please notification 4.
Q (No subject): Does the City of Phoenix or Hill International have Minority Business Enterprise (MBE), Small Business, or local vendor participation goals for this program? If so, how are these goals applied — at the QVL selection stage, at the task order stage, or both?
A: Please notification 4.
Q (Request for clarification - Infojini ): Is there a recommended or maximum number of projects per classification, given the 2-page limit per criterion? What is the overall page limit? Should we prioritize fewer, more detailed projects or a broader list of representative projects?
A: Please notification 4.
Q (Request for clarification - Infojini ): Criterion A specifies projects within the last 5 years, is this a strict requirement, or can older projects be included if highly relevant? For Criterion B (staff experience), is there a preference for recent assignments vs. cumulative career experience (last 10 years mentioned)? The description states that Senior Project Managers must have experience managing $100M+ complex development projects: Is this a mandatory qualification for proposed Senior PM personnel? Must the $100M experience be from projects completed within the last 5 years, or can it come from earlier experience?
A: Please see notification 4.
Q (No subject): What is the intended number of awards (approximate number)?
A: Please see notification 4.
Q (No subject): What are the estimated funds allocated for this contract?
A: Please see notification 4.
Q (No subject): What is the tentative start date for this engagement?
A: Please see notification 4.
Q (No subject): What is the work location of the proposed candidates?
A: Please see notification 4.
Q (No subject): Is this a new contract, or are there any incumbents? If there is an incumbent, please provide the incumbent's name and pricing and confirm whether the incumbent is eligible to resubmit the proposal.
A: Please see notification 4.
Q (No subject): Are there any pain points or issues with the current vendor(s)?
A: Please see notification 4.
Q (No subject): Could you please share the previous spending on this contract, if any?
A: Please see notification 4.
Q (No subject): Is there any mandatory subcontracting requirement for this contract? If yes, is there a specific goal for the subcontracting?
A: Please see notification 4.
Q (No subject): Can we submit good faith efforts if we are unable to find a subcontractor?
A: Please see notification 4.
Q (No subject): How many positions were used in the previous contract (approximate)?
A: Please see notification 4.
Q (No subject): How many positions will be required per year or throughout the contract term?
A: Please see notification 4.
Q (No subject): If the resources we provide at the time of proposal submission are unavailable at the time of a potential contract award, could vendors replace them with equally qualified resources?
A: Please see notification 4.
Q (No subject): Can we provide hourly rate ranges in the price proposal?
A: Please see notification 4.
Q (No subject): Will the County allow mid-contract price adjustments (e.g., for agency fees or wage rates), and if so, under what conditions?
A: Please see notification 4.
Q (No subject): If adjustments are permitted, is there a specified mechanism (e.g., annual review, CPI-based increase, or mutual negotiation) that governs such changes?
A: Please see notification 4.
Q (No subject): Should the initial proposal reflect fixed pricing for the entire term, or can adjustments be proposed in advance as part of the contract?
A: Please see notification 4.
Q (No subject): What are the invoice/payment terms (NET 30, NET 45, etc.) and required invoice fields?
A: Please see notification 4.
Q (No subject): What are the reporting requirements?
A: Please see notification 4.
Q (No subject): Is the work entirely onsite, or is there a possibility for remote operations and performance?
A: Please see notification 4.
Q (No subject): Are resumes required at the time of proposal submission? If yes, do we need to submit the actual resumes for proposed candidates, or can we submit the sample resumes?
A: Please see notification 4.
Q (Wholly owned subsidiary): Can a firm submit project experience and personnel from wholly owned subsidiaries?
A: Please see notification 4.
Q (No subject): Per question #27, we are to provide one main information sheet and then one additional information sheet for each category we are submitting on? Are these pages to be submitted directly behind the main information sheet or are they functioning as dividers between each category?
A: Please see notification 4.
Q (Teaming/Joint Ventures): Is it permitted to form a team comprised of separate entities or a joint venture?
A: Please see notification 4.
Q (No subject): In the RFQ, it states that the contract will go through 2028. However, during the pre-submittal meeting, it was stated that the next opportunity firms would have to resubmit would be in 5 years. Can we get some clarification on this?
A: Please see notification 4.
Q (Please Clarify Question 27 Answer): Phoenix is very strict about additional information on the "Information Sheet" as noted on page 6, so in your answer to Question 27 you reference "For each classification information sheet", you can list the classification that your firm is submitting for and the contact information for your firm's contact person for that classification, including title, email address and signature of the contact person for that classification. There is no template." .... Nowhere in the RFQ Submittal Instructions on page 5 do you mention a "classification information sheet". IF OPTIONAL or REQUIRED are you saying we CAN add a SEPARATE "classification information sheet" before each Classification noting the contact information for the Firm's contact person for that classification---this will not count toward maximum page limit-- OR---We can add this additional information for each classification to the "strict" Information Sheet required at the front of the SOQ?
A: Please see notification 4.
Q (Sate Dates/Completion Dates): In the SOQ qualifications evaluation criteria, you are asking for staff dates/completion dates for both: B. Experience of Staff- Bullet #2 is requesting start/completion dates. Are you referencing projects or duration with firm? This is the same information listed in projects for the firm. Are you wanting this duplicated in Experience of Staff section?
A: Please see notification 4.
Q (Please clarify Criteria B and Question 13,): Would it be possible to reply with a Notification to Clarify the Exact information you are requiring for this 1B Evaluation Criteria? The Statement below from the RFQ is confusing (also what do bullets 1 and 2 refer to?): "Describe the experience and qualifications of staff utilized for these contracts doing similar work at other locations or agencies. For each staff identified, please provide examples and their length of time with the firm in the last ten years. 1. Description of the role and explain how this relates to the service(s) being solicited 2. State date and completion date" ---(state date for the staff's provided examples if examples are not in 1A?) ----Does the proposed staff have to have worked on contracts/projects provided in Section Criteria 1A?----- ----(by "and their length of time with the firm in last ten years" do you mean the examples for each staff need to be with current firm within the last ten years? cannot be with a prior firm in their industry experience? -----
A: Please see notification 4.
Q (Timeframe for Experience ): Given that many complex infrastructure/aviation projects have been less frequent in the past five years—would the City consider expanding the project experience timeframe from five (5) to ten (10) years to better reflect firms’ full range of relevant capabilities?
A: Please see notification 4.
Q (Classification A): Regarding Classification A, the RFQ states that Senior Project Managers must have experience managing $100 million or larger complex development projects. Will the evaluation consider projects of comparable complexity, scope, and delivery challenges, but with construction values below $100 million, as meeting the intent of this requirement?
A: Please see notification 4.
Q (Criteria 1): Under Criteria 1, should the experience presented be limited strictly to projects performed under the proposing firm, or may we also include relevant project experience of key staff obtained while working with previous employers?
A: Please see notification 4.
Q (Everon - Fire & Integrated Security Solutions Provider ): We at Everon handle installation, inspections, programming and design of Fire, Integrated Security Solutions & Emergency Notification Systems - we have been reviewing the documents and believe we fall in Group H but wanted to see if you can guide us, is that the accurate location or where would you like us to submit?
A: Please see notification 4.
Q (Classification clarification): Kindly clarify the classification of “S. Forensic Analysis Experts – Experienced in construction failure analysis.” Should this be interpreted as requiring a structural failure analysis expert, or does it refer to construction‑claims and dispute‑related forensic analysis?
A: Please see notification 4.
Q (No subject): Regarding the classification “A. Senior Project Managers / Project Managers / Assistant Project Managers,” we would appreciate clarification on the following: 1. Does the Senior Project Manager need to have direct experience managing both the design and construction phases of a single $100M+ project? Or 2. Can these qualifications be satisfied through two separate individuals—one with design‑phase project management experience and another with construction‑phase project management experience? 3. Additionally, are all PM classifications required to have experience in both design and construction phases, or can these competencies be distributed across the team?
A: Please see notification 4.
Q (Information Sheet): Regarding the answer to question 27, please clarify if you are looking for: 1. One information sheet that will all required details including the classification categories; 2. Or a firm information sheet (firm name (Legal Name) OpenGov ID number, address, phone number, vendor number) AND 2.A. An additional information sheet per category (classification and classification contact)
A: Please see notification 4.
Q (Project Details): Regarding question 7, please confirm if this response relates only to the reference forms (no longer required) or also to the Criteria A projects.
A: Please see notification 4.
Q (Pre-submittal Attendees and Updated Classification): Will the pre-submittal attendees list and presentation be uploaded, along with the additional classification identified in the meeting?
A: Yes
Q (Pre-submittal meeting presentation): Hello, was the presentation from the pre-submittal meeting posted? If so, can you describe where in open gov to find it? Thanks
A: PPT Slides have been posted under the notifications tab.
Q (Sustainability & Resilience): In the pre-submittal meeting a category was mentioned for sustainability and resilience however no notices or additional downloads have been posted. Can you confirm that Sustainability & Resiliency are now available as a classification?
A: Please see notification 4.
Q (Vendor Number Information): Where can we locate our vendor number if we are registered in the Vendor Management System?
A: Information on how to register with the City is available at https://www.phoenix.gov/finance/vendorsreg or you can call the Help Desk at 602-262-1819.
Q (Pre-submittal Meeting reference to Criteria 1A and 1B clarification): Our representative at the pre-submittal meeting relayed the SOQ Evaluation Criteria was reviewed and questioned the answers given were: Put classifications submitting for on Information Sheet 1A - full descriptions for projects 1B - just name of project and details such as dates/costs/reference Is that correct? Are costs and references required?
A: Please see notification 4.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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