Axis Camera Parts, Supplies, and Service

The Kenton County Airport Board (“KCAB”) will receive proposals for Axis Camera Parts, Supplies, and Service. Questions are due at 11:59 pm on Monday, May 11, 2026 and answers will be posted no later than Thursday, May 14, 2026 at 11:59 pm. Proposals must be received by Thursday, May 21, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

Background

KCAB currently utilizes Axis brand technology and hardware for its surveillance and access control systems. KCAB is looking for a supplier to provide Axis hardware and complete hardware installations as requested.

Project Details

• Reference ID: 26-032-ITB
• Department: Facilities Maintenance
• Department Head: Matt Houston (Senior Manager)

Important Dates

• Questions Due: 2026-05-12T03:59:00.000Z
• Answers Posted By: 2026-05-15T03:59:00.000Z

Evaluation Criteria

• Scope of Services —

  The successful bidder (“Contractor”) must provide Axis brand parts and any peripheral items needed for security and surveillance monitoring. Bidders must be able to provide brand new, original Axis parts and services listed on Section 3.1, Table 1 (Pricing Proposal). Contractor may be required to provide installation services for video surveillance cameras which connect to the integrated security system.

• Bid Bond —

  Each proposal must be accompanied by a bid surety in the form of a bid bond, payable to KCAB in the amount of ten percent (10%) of the proposed annual contract amount.  Bonding companies must be rated at least “A” by the latest edition of Best Insurance Reports. Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within NO VALUE after notification of award of contract.

• Performance Bond —

  The successful proposer shall furnish a performance bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount.  The performance bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.

• Contractor/Vendor Certification —

  Contractor must be Axis licensed distributor with Axis certified professional on staff available for remote consultation and on-site service as needed.

• Minimum Qualifications —

  Bidder must meet the following minimum qualifications:

  TBD

• CIVIL RIGHTS – GENERAL CIVIL RIGHTS PROVISIONS AND CONTRACTUAL REQUIREMENTS —

  In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.

• Installation Services —

  Contractor may be contracted to connect cameras to CVG's integrated surveillance/access system, on an as needed, on-call basis. Task required in camera installation include:

  • wiring mounted cameras
  • mounting cameras

  Contractor must ensure that all work conforms to all state and federal regulations, KCAB rules and regulations, state and local building codes, and all applicable regulations or standards. Contractor is responsible for all required permits and inspections.

   

• CIVIL RIGHTS – TITLE VI ASSURANCE —

  Compliance with Nondiscrimination Requirements:

   

  During the performance of this contract, the Contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "Contractor") agrees as follows:

   

  1. Compliance with Regulations.  The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this Contract.

   

  2. Nondiscrimination.  The Contractor, with regard to the work performed by it during the Contract, will not discriminate on the grounds of race, color, national origin, creed, sex, age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate either directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the Contract covers any activity, project, or program set forth in Appendix B of the 49 CFR part 21 including amendments thereto.

   

  3. Solicitations for Subcontracts, including procurements of Materials and Equipment.  In all solicitations either by competitive bidding or negotiation made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier will be notified by Contractor of contractor’s obligations under this Contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

   

  4. Information and Reports.  The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by KCAB or the FAA to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to KCAB or the FAA, as appropriate, and will set forth what efforts it has made to obtain the information.

   

  5. Sanctions for Noncompliance.  In the event of Contractor's non-compliance with the non-discrimination provisions of this Contract, KCAB will impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to:

  a.            Withholding of payments to the contractor under the contract until the Contractor complies, and/or

  b.            Cancelling, terminating, or suspending a contract, in whole or in part.

  6.            Incorporation of Provisions.  The Contractor will include the provisions of paragraphs onethrough six in every subcontract, including procurements of materials and leases of equipment, unless exempted by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as KCAB or the FAA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation with a subcontractor or a supplier as a result of such direction, the Contractor may request KCAB to enter into any litigation to protect the interests of KCAB. In addition, Contractor may request the United States to enter into the litigation to protect the interest of the United States.

   

  Title VI List of Pertinent Nondiscrimination Acts and Authorities

   

  During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

  
  •Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibitsdiscrimination on the basis of race, color, national origin);
  •49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Departmentof Transportation—Effectuation of Title VI of The Civil Rights Act of 1964) includingamendments thereto;
  •The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property hasbeen acquired because of Federal or Federal-aid programs and projects);
  •Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,(prohibits discrimination on the basis of disability); and 49 CFR part 27(Nondiscrimination on the Basis of Disability in Programs or Activities Receiving FederalFinancial Assistance);
  •The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibitsdiscrimination on the basis of age);
  •Airport and Airway Improvement Act of 1982, (49 U.S.C. § 47123), as amended, (prohibitsdiscrimination based on race, creed, color, national origin, or sex);
  •The Civil Rights Restoration Act of 1987, (P.L. 100-259) (broadened the scope, coverageand applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Actof 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition ofthe terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities areFederally funded or not);
  •Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq)(prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by Department of Transportation regulations at 49 CFR Parts 37 and 38; • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq).

   

• Payment Bond —

  The successful proposer shall furnish a payment bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount.  The payment bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.

• Warranty —

  Contractor must warrant and represent that all labor and material:

  (i) is free from defects, errors, and malfunctions in material, design and workmanship;

  (ii) is suitable for KCAB’s normal use and service; and

  (iii) conforms to the requirements of this bid.

  During the Warranty, if any aspect of the work and/or service fails to meet the foregoing warranties, Contractor must immediately either repair or replace the nonconformity at no additional charge to KCAB.

  This warranty is in lieu of all other warranties to be provided by Contractor related to the equipment (warranties provided by third parties other than Contractor will still apply) and there are no other express or implied warranties provided by Contractor including those of merchantability or fitness for a particular purpose.

  All services must include completed documentation of tasks, preventative maintenance and projects. All documentation must be approved daily by the contract manager or designated department personnel.

  Outage and overnight work are expected to occur throughout the term of the agreement.

• Federal Fair Labor Standards Act (Federal Minimum Wage) —

  This Contract incorporates by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers. The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise fro

• Occupational Safety and Health Act of 1970 —

  This Contract incorporates by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Contractor retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration.

• INCORPORATION OF REGULATIONS —

  Contractor agrees to negotiate in good faith the incorporation into this Contract any and all statutes, rules and regulations which may now or during the term of this Contract be required by the FAA or other governmental agency as a prerequisite to or a condition of the Board and/or Contractor receiving any federal or state grant or loan or other governmental assistance.

Submission Requirements

• Provide a copy of your Certificate of Insurance (required)
• Resident & Non Resident Status Forms (required) —

  Please download the below documents, complete, and upload.

• Exceptions to ITB or Sample Contract (required) —

  State in writing all exceptions to this ITB or sample contract attached.  Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

• Exceptions to ITB (required) —

  State in writing all exceptions to this ITB attached.  Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

• Warranty Documentation (required) —

  Provide manufacture warranty and warranty on repair and installation services.

• Confirmation (required) —

  By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

  1. Full Name;
  2. Position Title; and
  3. Email Address.

  Please provide this information in the next questions.

• Performance Bond (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Proposal Bond (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Surety Bond Affidavit (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Provide the name of the requested commodity: (required)
• Are you awarding via Purchase Order? (required)
• The term of the agreement will be for ________. (required) —

  Example: one (1) year or two (2) years 

  If requesting a Contract Amendment, Contract Extension, or Task Order please enter N/A.

• Will there be renewals? (required) —

  If requesting a Contract Amendment, Contract Extension, Task Order, Master Agreement or New Contract please select No below.

• with an option to renew for____________. (required) —

  Example: two (2) additional one-year terms

• Does your specification include trade or brand names? (required) —

  Enter yes for 'or equal' language to be included.

• What is the maximum lead time that will be accepted? (required) —

  10 days

• Will surety be needed? (required)
• Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within ________ after notification of award of contract. (required) —

  Example: thirty (30) days

• Please select the which of the following you will be using: (required)
• Will the Contractor be required to have badges or keys? (required)
• The successful proposer shall issue an invoice __________ for work performed along with supporting data. (required) —

  Example: once per shipment

• Additional comments:
• Minimum Qualifications (required) —

  Are there minimum qualifications required to perform this service?

• List the minimum qualifications required (required)

Questions & Answers