B Street and Main Street Intersection Improvements - Paving

NOTICE IS HEREBY GIVEN THAT sealed proposals or bids will be received through the Procurement Portal at https://procurement.opengov.com/portal/sanluisaz, until 11:00 am (M.S.T.) on Monday, May 11, 2026, for furnishing all labor, materials, equipment, tools and performing all services required for the construction of the B Street and Main Street Intersection Improvements - Paving and work incidental thereto.  Proposals will then be publicly opened and read aloud.  Each Bid should be submitted through the Procurement Portal and be accompanied by a certified or cashiers check or bid bond in the amount of five (5%) percent of the total amount of the bid.

Project Details

• Reference ID: 2026-RFP-00000009
• Department: Engineering
• Department Head: Tomas Sanchez (City Engineer)

Important Dates

• Questions Due: 2026-05-06T01:00:00.000Z
• Answers Posted By: 2026-05-08T01:00:00.000Z

Evaluation Criteria

• TIMELINE —

  Advertisement/Release Project Date:	April 26, 2026
  Advertisement/Release Project Date:	May 3, 2026
  Question Submission Deadline:	May 5, 2026, 6:00pm
  Question Response Deadline:	May 7, 2026, 6:00pm
  Submission Deadline:	May 11, 2026, 11:00am
  Bid Opening:	May 11, 2026, 11:00am
  Contractor Selection Date:	May 12, 2026
  Tentative Council Meeting:	May 27, 2026

   

• Contractor’s Obligation —

  The Contractor shall secure and maintain, at the Contractor’s expense, until the Final Completion of the Project, general liability and property insurance as shall protect the Contractor and the City from claims for bodily injury, personal injury, and property damage which may arise because of the nature of the work or from operations under this Contract. The Contractor’s insurance coverage shall be primary insurance with respect to all other available sources. Any coverage maintained by the City shall not contribute to any claims arising from the Contractor’s performance of this Contract. The Contractor shall file these certificates with City of San Luis within ten (10) days of execution of this Contract and prior to engaging in any operation or activities set forth in this AGREEMENT. The foregoing insurance policies shall provide that no cancellation, major change in coverage, or expiration by the insurance company or the insured.

• General Liability Coverage —

  Contractor shall have general liability coverage on a per occurrence, and in comprehensive form.  General liability coverage shall include Products, Completed Operations, Products Liability, Explosion, Underground and Collapse Hazard, Premises, Operations, Contractual, Independent Contractors, Broad Form Property Damage and Personal Injury. General Liability coverage shall include and eliminate the exclusion for property under the care, custody, and control of the Contractor.

• PROJECT NAME, LOCATION, AND OVERVIEW —

  PROJECT NAME:

  The name of this project is B Street and Main Street Intersection Improvements - Paving.  All correspondence and documents are to reference “B Street and Main Street Intersection Improvements - Paving”.

  PROJECT LOCATION:

  The Project is located in Yuma County, Arizona.  The proposed work is located within the limits of the City of San Luis, Arizona, at the intersection of B Street and Main Street.

  OVERVIEW:

  The B Street and Main Street Intersection Improvements - Paving project is being undertaken by the City of San Luis, Arizona. This bid pertains to those activities described herein under the Scope of Work.

  It is especially important that bidders are aware of the following:

  1. This solicitation is open to general contractors and subcontractors licensed to operate in the State of Arizona.
  2. Davis-Bacon wage rates NO VALUE apply.
• Coverage Amounts —

  Contractor shall provide general liability and excess general liability coverage in the following amounts, at a minimum:

  Employer’s Liability

  1. Each Accident $100,000
  2. Disease for Each Employee $100,000
  3. Disease Policy Limit $250,000

  Contractors General Liability

  1. General Aggregate $6,000,000
  2. Products-Completed Operations Aggregate $2,000,000
  3. Each Occurrence (Bodily Injury and Property Damage) $6,000,000
  4. Personal Injury and Advertising Injury $2,000,000
     1. Property Damage liability insurance will provide Explosion, Collapse, and Underground coverages.

  Automobile Liability

  1. Bodily Injury:
     1. Each Person $1,000,000
     2. Each Accident $1,000,000
  2. Property Damage
     1. Each Accident $1,000,000
  3. Combined Single Limit $1,000,000

  Contractual Liability

  1. Bodily Injury:
     1. Each Accident $2,000,000
     2. Annual Aggregate $2,000,000
  2. Property Damage:
     1. Each Accident $2,000,000
     2. Annual Aggregate $2,000,000
     3. Each Accident $2,000,000
     4. Annual Aggregate $2,000,000

  Professional Liability Errors and Omissions $1,000,000

• SCOPE OF WORK —

  Scope of Work, B Street and Main Street Intersection Improvements - Paving. 

  The Scope of works includes the installation of AC paving at the intersection of B Street and Main Street. The work shall include, but is not limited to, furnishing all labor, materials, equipment, and incidentals necessary to complete the placement of asphalt paving in accordance with the applicable standards.

  Project Description: Placement of approximately 970 square yards of AC pavement on existing aggregate base course. Asphalt thickness shall be 5 inches total, placed in two lifts of 2.5 inches each (1/2" AC MAG Mix). Final grading to be completed by the Contractor. Rough aggregate base course grading and earthwork will be performed by the City prior to paving operation.

  Contractor shall coordinate with the City staff to schedule paving activities and traffic control.

  Notice to proceed tentatively to be issued during the first week of June 2026, provided the contract and required bonds have been fully executed. All work shall be completed and ready no later than June 30th, 2026.

  The lowest responsive bid under $45,000.00 will be awarded at the administrative level and will not require City Council approval.

• Additional Provisions —
  1. Additional Insured:  Contractor shall name the City of San Luis, Arizona (an Arizona municipal corporation) and its elected officials, officers, agents, as “Additional Insureds” on all insurance policies, except Worker’s Compensation and Errors and Omissions, and this shall be reflected on the Certificate(s) of Insurance, with corresponding endorsement relative to the additionally insured indemnification. Contractor shall name the City of San Luis as certificate holder.
  2. Cancellation Notice of Material Change of Coverage:  The Contractor shall keep all policies in force for the duration of the Contract and any possible extension thereof. Contractors’ required insurance shall be endorsed to provide that the policies will not be canceled, reduced, discontinued, or otherwise materially altered during the period of performance without thirty (30) days prior written notice to the City of San Luis Public Workers Department.
  3. Certificate(s) of Insurance:  Certificates of Insurance shall be Project-specific. Prior to commencing work under the Contract, Certificates of Insurance shall be submitted and approved by the City.  Contractor is responsible for obtaining Certificates of Insurance, establishing that the Contractor and all subcontractors have complied with insurance requirements previously stated.  Copies of Certificates of Insurance shall be forwarded to the City Risk Manager for review and filing. Failure of the City to demand such Certificate or other evidence of full compliance with these insurance requirements or failure of the City to identify a deficiency from the evidence that is provided shall not be construed as a waiver of the Contractor’s obligation to maintain such insurance. City shall have the right, but not the obligation, to prohibit Contractor or any of its subcontractors from entering the Project Site until such certificates or other evidence that insurance has been placed in complete compliance with these requirements is received and approved by City.
  4. Rating of Insurance Companies:  Any and all insurance companies supplying coverage to the Contractor shall be approved to write insurance in the State of Arizona and must possess no less than an “A” rating in accordance with the A.M. Best rating guide.
  5. Deductible: Contractor shall be solely responsible to satisfy any deductible or self-insured retention with respect to any of the coverages required by the Contract Documents. Such deductibles or self-insured retention shall not be applicable with respect to the policy limits provided to the City of San Luis. The City of San Luis, at its option, may require the Contractor to secure payment of such deductible or self-insured retention by a surety bond or irrevocable and unconditional Letter of Credit.
  6. Rental Equipment: In the event that rental of equipment is undertaken to complete and/or perform the Work, the Contractor agrees that it shall be solely responsible for such rental equipment. Such responsibility shall include, but not be limited to, theft, fire, vandalism, and use by unauthorized persons.
  7. Personal Property: In the event that materials or any other type of personal property are acquired for the Project or delivered to the Project site, the Contractor agrees that it shall be solely responsible for such property until it becomes a fixture on the Project, or otherwise is installed and incorporated as a final part of the Project. Such responsibility shall include, but not be limited to, theft, fire, vandalism, and use by unauthorized persons. Contractor shall maintain “all risk” insurance on a replacement cost basis, covering loss or damage to personal property (for which it has title and/or risk of loss), which is to become a final part of the Project, during any time such personal property is in transit and while stored or worked upon away from the Project site. City and its officials, officers, employees, and agents shall be named as additional insured under such insurance.
  8. Waiver of Subrogation: City and Contractor waive all rights against each other and Architect/Engineer, and separate contractors for damages caused by fire or other perils covered by Builder’s Risk or any other property insurance, except such rights as they may have to the proceeds of such insurance.
  9. Right to Require Higher Limits: City reserves the right, in its sole discretion, to require higher limits of liability coverage if, in the City’s opinion, operations by or on behalf of the Contractor create higher-than-normal hazards and to require the Contractor to name additional parties in interest to be Additional Insureds.
  10. Waiver of Requirements: The City Manager, in consultation with the City Risk Manager and/or City Attorney, reserves the right to waive or reduce insurance requirements should it be in the best interest of the City.

Submission Requirements

• Proposal (required) —

  Project Name: B Street and Main Street Intersection Improvements - Paving

  In compliance with the Advertisement for Bids:

  Having examined the contract documents, site of work, and being familiar with the conditions to be met, hereby submits the following Proposal for furnishing the material, equipment, labor and everything necessary for the completion of the work listed and agrees to execute the contract documents and furnish the required CONTRACT AND LABOR AND MATERIAL surety bonds and certificates of insurance for the completion of said work, at the locations and for the prices set forth on the inside pages of this form;

  Understands that construction of this project shall be in accordance with all applicable Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for Public Works Construction as adopted by the City of San Luis, the City of Yuma Construction Standard Detail Drawings – 2009 edition [details], the City of San Luis Supplemental to the MAG Uniform Standard Specifications and Details for Public Works Construction and the City of Yuma Construction Standard Detail Drawings, except as otherwise required by the Plans and Special Provisions;

  Understands that this proposal for construction of this project shall be submitted with a proposal guarantee of cash, certified check, cashier's check or bid surety bond for an amount not less than 10 percent of the amount bid;

  Agrees that upon receipt of Notice of Award, from the City of San Luis, Arizona, Bidder will execute the contract documents within 5 (Five) calendar days;

  Understands that the work shall commence on day 1 of the Contract Time and must be completed on or before June 30, 2026.  

• Bid Surety Bond--NOTE: Attach current power of attorney (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Bidders Participation Subcontractors and Suppliers List (required) —

  Please download the below documents, complete, and upload.

• Certificate of Insurance —

  The Certificate of Insurance is not required at the time of bid submission; it may be uploaded with contract documents. 

• The project shall be complete and in place within _____ calendar days from the date of Notice to Proceed. (required) —

  Example: 60

• City staff will convene in the _______________, open the proposals virtually, and read the bids into the record. (required) —

  Example: Pedro Julian Conference Room at the San Luis City Hall

• Which deadlines are required? (required)
• Provide Date/Time and Location for EACH of the deadlines you selected (required) —

  Feel free to type out your dates and times or upload a document detailing your dates and times in the attachments section. 

• Will you be needing the following sections: (required)
• Is a contract required for this project? (required)
• Estimated Budget/Cost (required) —

  Enter the amount budgeted for this project.

• Funding Source (required) —

  Enter what type of funding source will be used.  Example, will it be grant funds, bonds, etc. 

• Do Davis-Bacon wage rates apply? (required)
• Is a Pre-Bid meeting needed for this project? (required)
• Date/Time and Location (required) —

  Enter date, time and location of meeting/deadline.

• How many days are needed for the completion of the project from date of Notice to Proceed? (required)
• Department Approval Required —

  All intake requests require Department Director/Manager approval.

• I certify that this project was approved by: (required) —

  Please type the name of Department Director or Manager that approved to initiate project intake/project.