BID #26044 Irrigation Valve Replacement at Holland Youth Sports Complex

The project includes installation of irrigation 21 valves at Holland Youth Sports Complex following the provided specs.

Background

The Unified Government of Athens‑Clarke County is soliciting Bids for irrigation valve replacement at Holland Youth Sports Complex from responsible contractors.

Project Details

• Reference ID: 26044
• Department: Leisure Services
• Department Head: - (-)

Important Dates

• Questions Due: 2026-06-30T20:00:00.000Z
• Pre-Proposal Meeting: 2026-06-08T18:00:00.000Z — Holland Youth Sports Complex, located at 250 Vincent Drive, in Athens, Georgia.

Evaluation Criteria

• Summary —

  The project includes installation of irrigation 21 valves at Holland Youth Sports Complex following the provided specs.

• Important Instructions for Hard Copy Submittals —

  ONLY HARD COPY SUBMITTALS WILL BE ACCEPTED.

  One (1) marked original of the complete signed bid, one (1) marked COPY of the complete signed bid, and one (1) digital PDF of the complete signed bid on a USB jump drive must be submitted.

  Bids are to be sealed, marked with the offeror's name and address and labeled, “BID #26044  Irrigation Valve Replacement at Holland Youth Sports omplex" and delivered to:

   

  The Unified Government of Athens‑Clarke Count

  Finance Department, Purchasing Division

  375 Satula Avenue                                        

  Athens, Georgia 30601

  Not later than 10:00 A.M. ET, TUESDAY, JULY 14, 2026

  A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal opening date.  Please call (706) 613-3088 for more information. This service is in compliance with the Americans with Disabilities Act (ADA).

  Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

  The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified Government of Athens-Clarke County.

• Timeline —

  Release Project Date:	June 2, 2026
  Pre-Bid Meeting (Non-Mandatory):	June 8, 2026, 2:00pm Holland Youth Sports Complex, located at 250 Vincent Drive, in Athens, Georgia.
  Question Submission Deadline:	June 30, 2026, 4:00pm
  Response Submission Deadline:	July 14, 2026, 10:00am The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601 Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Project Scope —

  This project includes installation of irrigation valves at the Holland Sports Complex.

  Specific requirements include:

  1. Valve Type

  Provide and install ICV Valve, 3-inch glass-filled nylon globe/angle valve with flow control and DC latching solenoid.

  All valves shall be new and free of defects and be tested with a Manual turn-on.

  2. Valve Depth and Elevation

  Valves shall be installed at a depth of 1.5 to 2 feet below finished ground level.

  finished ground level (measured from final grade to centerline of valve).

  3. Valve Boxes

  Valve boxes shall be NDS Pro Spec Series sized either 17” x 30” or 13” x 24”.

  Box size shall be selected based on the number of valves and site layout conditions.

  4. Valve Grouping

  Any valves located within 2.5 feet of each other shall be combined into a single valve box where feasible.

  If spacing or site conditions prevent combining valves, the contractor shall use two separate valve boxes of the sizes specified above.

  5. Base Preparation

  A gravel base shall be installed at the bottom of each valve box.

  Provide a minimum of 3 inches of compacted gravel beneath the valve to allow for drainage and clearance.

  6. Box Installation

  Valve boxes shall be installed flush with the finished grade.

  Lids shall be set to the final grade and aligned properly to ensure safe and accessible maintenance access.

• Project Contact —

  Julia Johnson

  Program Manager

  215 Pound Street

  Athens, GA 30601

  Email: julia.johnson@accgov.com

  Phone: (762) 400-7750

• Procurement Contact —

  Edward Tulenko

  Senior Buyer

  375 Satula Ave

  Athens, GA 30601

  Email: edward.tulenko@accgov.com

  Phone: (706) 400-9883

• Project Timeline —

  This project is expected to begin upon Notice to Proceed to the selected vendor. Days and times for work will be coordinated with facility staff.

Submission Requirements

• ONLY HARD COPY SUBMITTALS WILL BE ACCEPTED (required) —

  ALL RESPONSES MUST BE SUBMITTED VIA HARD COPY TO 375 SATULA AVE, ATHENS GA 30601 AT THE DATE AND TIME INDICATED AND PER THE INSTRUCTIONS IN THE BID DOCUMENTS.  QUESTIONS REGARDING THIS PROJECT MAY BE SUBMITTED ELECTRONICALLY IN THIS PORTAL OR VIA EMAIL TO ACCBIDS@ACCGOV.COM BY THE DATE AND TIME INDICATED IN THE BID DOCUMENTS.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
  • Choose Option 3 for when there is no pricing (Request For Qualifications)
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

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