BLD6232026F10 - Request for Information (RFI): USPS and All Authorized Third-Party USPS Providers

This Request for Information (RFI) Notice of Intent to Designate Sole Source is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs. This is not a request for pricing or a purchase commitment.The following commodity or service is thought to be available from only a sole source and is the only commodity/services that meet the County’s needs:Sole Source Designation: Pitney Bowes Inc.The County seeks to acquire postage services through authorized third-party USPS mail processing providers for the Office of Information Technologies and various County agencies. This includes leasing USPS-authorized postage metering equipment and high-speed sorting services under a State of Florida contract to ensure legal compliance, operational efficiency, and competitive rates.This RFI will remain posted until closing date and time.Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation.If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable.The Director of Purchasing shall consider such submittals and notify all submitting vendors (through the electronic bidding system) of the decision whether to designate as a Sole Source/Brand, which decision shall not be subject to objection, protest, or appeal.

Commodity Codes

• Commodity Codes: NIGP 08530 Bags, Mail NIGP 20491 Servers, Microcomputer: Application, Database, File, Mail, Network, Web, etc. NIGP 20591 Servers, Microcomputer, Application, Database, File, Mail, Network, Web, etc., Environmentally Certified Products NIGP 20687 Servers, Mainframe Computer, Application, Database, File, Mail, Network, Web, etc. NIGP 20820 Business Software, Misc.: Agenda, Labels, Mail List, Planning, Scheduling, etc., Microcomputer NIGP 20864 Postage/Mailing and Shipping Software, Microcomputer NIGP 42066 Mailroom Furniture: Bins, Boxes, Carts, Consoles, Including Wrapping Consoles, Mail Systems, Sorters, Tables, etc. NIGP 78077 Postage Scales, Conventional NIGP 78078 Postage Scales, Electronic, Computing NIGP 91557 Mailing, Postage and Shipping Services, Electronic NIGP 91559 Mail Services, Express NIGP 83846 Emergency Simultaneous Communication Systems (Voice, E-mail, Text) NIGP 91779 Postal Services, Campus Mail Service NIGP 2084422 SOFTWARE, ELECTRONIC MAIL (E-MAIL), MICROCOMPUTER, APPLE COMPATIBLE, LATEST RELEASE OR VERSION LISTED NIGP 2084423 SOFTWARE, ELECTRONIC MAIL (E-MAIL), MICROCOMPUTER, IBM COMPATIBLE, LATEST RELEASE OR VERSION LISTED NIGP 3103003 ENVELOPES, AIR MAIL, WHITE WOVE, RED AND BLUE BORDER NIGP 4206666 SORTERS, MAIL AND LITERATURE CENTER, CORRUGATED CARDBOARD NIGP 6006545 INSERTING MACHINES, AUTOMATED MAIL NIGP 6007755 PARTS AND ACCESSORIES, PITNEY BOWES POSTAGE METER (PITNEY BOWES OR EQUAL) NIGP 9155878 MAIL PICKUP AND DELIVERY SERVICES FROM AND TO A UNITED STATES POST OFFICE NIGP 9155956 PARCEL MAIL, PRE-SORT NIGP 9202137 DATA ENTRY AND MAIL HOUSE SERVICES NIGP 9622419 COURIER DELIVERY SERVICES, PARCEL MAIL, EXPEDITED NIGP 9629344 VEHICLE REGISTRATION MAIL-IN PROGRAM SERVICES, THE CONTRACTOR SHALL MANAGE A LOCK BOX SYSTEM WHICH RECEIVES THE MAIL REGISTRATIONS

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.