Active SLED Opportunity · CALIFORNIA · STOCKTON UNIFIED SCHOOL DISTRICT, CA
AI Summary
Stockton Unified School District seeks a vendor to supply fresh, whole grain bread and bakery products meeting USDA standards for its schools. Deliveries are weekly to multiple sites with strict food safety and compliance requirements. Bids due June 26, 2026 via the District's e-Procurement Portal.
SUSD is seeking a qualified and reliable bread vendor to provide fresh, whole grain bread products to district schools on at least a weekly basis. All products must meet Child Nutrition Program requirements and comply fully with USDA regulations. The ideal vendor will demonstrate consistency, strong food safety practices, and the ability to meet the scale and distribution needs of a large school district while supporting SUSD’s mission to deliver nutritious, appealing meals to students.
Stockton Unified School District (SUSD) serves a diverse student population across a large and varied network of schools, including forty-one K–8 campuses, four comprehensive high schools, three small high schools, one alternative high school, one special education school, and five dependent charter schools. Through its Child Nutrition Program, SUSD is committed to providing students with high-quality, nutritious meals that support student health and academic success.
The successful bidder shall furnish and deliver grocery products in accordance with the specifications and requirements set forth in this solicitation.
The successful bidder shall maintain proper product temperatures throughout transportation and delivery and shall ensure that all products are delivered in a safe, sanitary, and wholesome condition in compliance with all applicable federal, state, and local requirements. Delivery vehicles shall be appropriately equipped to accommodate District site conditions and delivery requirements, including the use of hand trucks, pallet jacks, and other necessary equipment.
The District currently anticipates deliveries to occur multiple times per week; however, delivery schedules, frequencies, locations, and quantities may be modified by the District based on operational needs. The District reserves the right to add, remove, or modify delivery locations and schedules during the term of the contract.
The Stockton Unified School District Child Nutrition department (hereinafter referred to as “SUSD” or the “District”) is issuing this bid for the Bread and Bakery Products. Any agreement issued as a result of this BID does not guarantee any minimum amount of service or payment. A provider shall not perform services for SUSD without the issuance of a Purchase Order. Providers will be compensated by SUSD for services satisfactorily performed in accordance with contract requirements.
The bidder, by submitting a bid, indicates that he has the ability to fulfill the terms and conditions of the bid and has been successful in supplying the products and/or services associated with this bid for a period of at least five (5) years.
Bread and Bakery Products
TO THE
STOCKTON UNIFIED SCHOOL DISTRICT
OF SAN JOAQUIN COUNTY
ITB 26-16
Bread and Bakery Products
Stockton Unified School District
Purchasing Department
2141 Robindale Ave.
Stockton, CA 95205
NOTICE IS HEREBY GIVEN that the Stockton Unified School District, County of San Joaquin, California, acting by and through its Governing Board, hereinafter referred to as the DISTRICT will receive up to, but not later than 4:00 pm of the day of Friday, June 26, 2026 hereby calls for sealed proposals for Bread and Bakery Products;ITB 26-16 to be submitted to the District's e-Procurement platform.
Each bid shall be made on the digital bid proposal form furnished by the District, unless otherwise indicated in the bid documents. Bidders who wish to attain a copy of the procurement documents including specifications and bid forms for the purpose of preparing and submitting a bid may receive them by checking the Districts e-Procurement site https://procurement.opengov.com/portal/stocktonusd.
Each bid must conform and be responsive to this invitation, the information for bidders, the specifications, and all other documents comprising the pertinent contract documents. Please submit electronic responses via the District's e-Procurement Portal https://procurement.opengov.com/portal/stocktonusd. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. No bidder may withdraw their bid for a period of 60 days after the date set for the opening of bids.
The contract will be awarded to the lowest responsive, responsible bidder meeting specifications. The Stockton Unified School District reserves the right to reject any or all bids, to accept or reject any one or more items of a bid or to waive any irregularities or informalities in the bids or in the bidding. The District may award any, all or none of this IFB. Any resultant award by the Board of Education will be by Section to the lowest responsible bidders in accordance with PCC 20118.1.
Contract award is contingent upon availability of funds. This IFB is subject to the provisions of Education Code Section 45125.1. Vendor’s employees are required to submit fingerprints to the Department of Justice where an employee may come into contact with students at any school site.
In the event of identical bids, the Governing Board may determine by lot which bid shall be accepted per Public Contract Code 20117.
Local and minority bidders are specifically encouraged.
All questions or requests for clarification are to be submitted via the e-Procurement Portal's Question and Answer tab. If a proposer discovers any ambiguity such as a conflict, discrepancy, omission, or other error in the IFB, the proposer shall immediately notify the District in writing.
By: Sheikia Wilson, Director of Purchasing
Publication: The Stockton Record
Advertising Dates:
If any bidder is in doubt as to the true meaning of any portion of the solicitation documents, specifications, terms, conditions, or other contract requirements, or discovers any ambiguity, conflict, discrepancy, omission, or error in the solicitation documents, the bidder shall submit a written request for clarification through the District’s e-Procurement Portal within the timeframe identified in the solicitation schedule.
Responses to questions, interpretations, clarifications, corrections, revisions, or addenda issued by the District shall be posted through the District’s e-Procurement Portal and shall become part of the solicitation documents and any resulting contract.
It is the sole responsibility of the bidder to monitor the District’s e-Procurement Portal for all questions, responses, interpretations, clarifications, and addenda issued by the District prior to bid submission.
The District shall not be bound by any oral interpretations, explanations, or instructions provided by District personnel or any other individual. Only written interpretations or addenda issued through the District’s e-Procurement Portal shall be considered official.
Bids shall be received electronically at the District’s e-Procurement portal not later than 4:00 pm on Friday, June 26, 2026. All blanks in the bid form must be filled in, and all prices stated. It is the bidder’s responsibility to ensure timely receipt.
The District invites bids on the attached forms to be submitted by qualified bidders for the furnishing of Bread and Bakery Products in accordance with the specifications and requirements contained in this Invitation to Bid (ITB).
Bids shall be received via the District’s e-Procurement portal . All required fields and pricing entries within the electric bid submission shall be completed. Electronic submissions are digitally sealed and encrypted through the District’s e-Procurement Portal until the official bid opening time.
It is the sole responsibility of the bidder to ensure its electronic submission is successfully uploaded and received prior to the deadline. Late submissions will not be accepted by the District’s e-Procurement Portal.
The Stockton Unified School District serves a diverse student population across multiple school sites in the Central Valley. The District provides a wide range of instructional programs, support services, and extracurricular activities designed to support student achievement and well-being.
The District's mission is to graduate every student college, career, and community ready.
To support this mission, the District utilizes contracted services to supplement internal resources and ensure operational efficiency, compliance, and service continuity. The District is seeking qualified vendors to deliver high-quality services with its operational needs and regulatory requirements.
The Stockton Unified School District (SUSD) is seeking a qualified vendor to supply a variety of bread products for our school cafeterias. The selected vendor will provide fresh, high-quality bread products that meet the nutritional standards set by the USDA and other relevant authorities. The bread products will be used in daily meal preparations for students across multiple schools within the district.
The vendor must supply the following types of bread products:
E. Hoagie Rolls
Service Requirements
The vendor must adhere to the following service requirements:
Delivery Requirements
The vendor must adhere to the following delivery requirements:
D. Delivery Address
Compliance and Standards
The vendor must comply with the following standards and regulations:
Deliveries shall be made in the quantities specified by the Child Nutrition Services designee at the respective sites. Elementary deliveries: 6:30 A.M.–1:00 P.M.; Secondary deliveries: 6:00 A.M.–2:00 P.M.
Elementary School | Address (Stockton, CA) | Delivery Time |
Adams | 6402 Inglewood | 6:30 A.M. – 1:00 P.M. |
August | 2101 Sutro Ave. | 6:30 A.M. – 1:00 P.M. |
Bush | 5420 Russo Drive | 6:30 A.M. – 1:00 P.M. |
Cleveland | 20 E. Fulton | 6:30 A.M. – 1:00 P.M. |
El Dorado | 1540 N. Lincoln | 6:30 A.M. – 1:00 P.M. |
Elmwood | 840 S. Cardinal Ave. | 6:30 A.M. – 1:00 P.M. |
Fillmore | 2644 E. Poplar St. | 6:30 A.M. – 1:00 P.M. |
Fremont | 2021 E. Flora | 6:30 A.M. – 1:00 P.M. |
Grunsky | 1550 N. School | 6:30 A.M. – 1:00 P.M. |
Hamilton | 2245 E. Eleventh | 6:30 A.M. – 1:00 P.M. |
Harrison | 3203 Sanguinetti Ln. | 6:30 A.M. – 1:00 P.M. |
Hazelton | 535 W. Jefferson St. | 6:30 A.M. – 1:00 P.M. |
Henry | 1107 S. Wagner | 6:30 A.M. – 1:00 P.M. |
Hong Kingston | 6324 N. Alturas Ave. | 6:30 A.M. – 1:00 P.M. |
Hoover | 2900 Kirk Ave. | 6:30 A.M. – 1:00 P.M. |
Huerta | 1644 S. Lincoln St. | 6:30 A.M. – 1:00 P.M. |
Kennedy | 630 Ponce de Leon | 6:30 A.M. – 1:00 P.M. |
King | 2640 E. Lafayette St. | 6:30 A.M. – 1:00 P.M. |
Kohl Open | 4115 N. Crown Ave. | 6:30 A.M. – 1:00 P.M. |
Mata Elementary | 5600 Alexandria Place | 6:30 A.M. – 1:00 P.M. |
Madison | 2939 Mission Rd. E. | 6:30 A.M. – 1:00 P.M. |
Marshall | 1141 Lever Blvd. | 6:30 A.M. – 1:00 P.M. |
McKinley | 30 W. 9th St. | 6:30 A.M. – 1:00 P.M. |
Monroe | 2236 E. 11th St. | 6:30 A.M. – 1:00 P.M. |
Montezuma | 2843 Farmington Rd. | 6:30 A.M. – 1:00 P.M. |
Nightingale | 1721 Carpenter Rd. | 6:30 A.M. – 1:00 P.M. |
Peyton | 2525 Gold Brook Dr. | 6:30 A.M. – 1:00 P.M. |
Pittman | 701 E. Park | 6:30 A.M. – 1:00 P.M. |
Pulliam | 230 Presidio Way | 6:30 A.M. – 1:00 P.M. |
Rio Calaveras | 1819 Bianchi Way | 6:30 A.M. – 1:00 P.M. |
Roosevelt | 776 S. Broadway | 6:30 A.M. – 1:00 P.M. |
San Joaquin | 2020 Fresno Ave. | 6:30 A.M. – 1:00 P.M. |
Spanos | 536 N. California St. | 6:30 A.M. – 1:00 P.M. |
Stockton Skills | 2725 Michigan Ave. | 6:30 A.M. – 1:00 P.M. |
Taft | 419 Downing Ave. | 6:30 A.M. – 1:00 P.M. |
Tyler Skills | 3830 Webster Ave. | 6:30 A.M. – 1:00 P.M. |
Van Buren | 1628 E. 10th St. | 6:30 A.M. – 1:00 P.M. |
Victory | 1838 W. Rose St. | 6:30 A.M. – 1:00 P.M. |
Washington | 1735 W. Sonora St. | 6:30 A.M. – 1:00 P.M. |
Wilson | 150 E. Mendocino Ave. | 6:30 A.M. – 1:00 P.M. |
Secondary School | Address (Stockton, CA) | Delivery Time |
Chavez | 2929 Windflower | 6:00 A.M. – 2:00 P.M. |
Edison | 100 W. Dr. Martin Luther Bld. | 6:00 A.M. – 2:00 P.M. |
Franklin | 4600 E. Fremont St. | 6:00 A.M. – 2:00 P.M. |
Stagg | 1621 Brookside | 6:00 A.M. – 2:00 P.M. |
The District reserves the right to request product samples for evaluation purposes. Requested samples shall be provided at no cost to the District and shall be clearly labeled with:
Samples shall be delivered to the location identified by the District within the timeframe specified in the request.
The District reserves the right to obtain clarification of any point in a bidder’s submittal or to obtain additional information.
The District reserves the right to conduct on District site, telephone or email, conversations with the bidders to clarify bid proposals and other documents, ask questions or obtain additional information.
The bidder’s inability to respond to this request may be cause for disqualification of their bid.
Purchasing Services
2141 Robindale Ave
Stockton, CA 95205
Phone: (209) 933-7095
Email: purchasingbids@stocktonusd.net
All contact with the District shall occur through the District’s e-Procurement platform. Contacting District employees is expressly forbidden and may result in disqualification.
In a recipe for bread, would ingredients listed as 2 cups of whole wheat flour and 2 cups of white flour meet the 50% whole grain requirement?
Allowable grain products must contain at least 50% whole grains. A product or ingredients containing 2 cups of whole wheat flour and 2 cups of enriched white flour would meet the 50% whole grains requirement if there are no other grains in the product.
Can wheat bread, rolls, and buns labeled as “100% whole wheat” be used to meet school meal requirements for grains?
Yes. Products that are labeled as, “whole wheat bread”, “entire wheat bread”, “whole wheat rolls”, “entire wheat rolls”, “whole wheat buns”, and “entire wheat buns” are 100% whole
wheat and are easily identifiable as meeting the grain requirements for school meals.
Do grain products have to be 100% whole grain to meet the whole grain-rich criteria?
No; the requirement is to offer only whole grain-rich products. Whole grain-rich products contain at least 50% whole grains and the remaining grain, if any, must be enriched.
FNS has granted a temporary flexibility that remains in effect in SY 2015-16. State agencies have the option to grant an exemption from the whole grain-rich requirement to school food authorities that demonstrate significant challenges in procuring and serving whole grain-rich products, provided that at least half of the grains offered weekly are whole grain-rich.
Bids shall be submitted electronically through the District’s e-Procurement Portal and will remain digitally sealed until the official bid opening time identified in the Notice to Bidders.
At the designated bid opening time, electronic bid submissions will be automatically unsealed by the District’s e-Procurement Portal.
The District reserves the right to reject any or all bids, in whole or in part; to waive any minor informalities, irregularities, or non-material deviations that do not affect the competitive nature of the bidding process; and to accept the lowest responsive and responsible bid that is determined to be in the best interest of the District.
The District further reserves the right to award all or any portion of the work, to contract for the requested goods and/or services in any manner permitted by law, to cancel, postpone, or reissue the solicitation, or to abandon the procurement entirely if deemed to be in the District's best interest.
Bids received after the date and time specified in the Notice Inviting Bids and bid documents will be deemed non-responsive and will not be considered.
1st Publication: Wednesday, June 3, 2026
Last Day for Questions: Wednesday, June 17, 2026
Addendum Issued: Monday, June 22, 2026
Bid Due Date: Friday, June 26, 2026 at 4:00 pm
Board Approval: Next available Board Meeting
Any addenda, clarifications, interpretations, corrections, revisions, or other modifications issued by the District during the solicitation process shall become part of the solicitation documents and any resulting contract.
All addenda shall be issued through the District’s e-Procurement Portal at https://procurement.opengov.com/portal/stocktonusd. It is the sole responsibility of the bidder to monitor the District’s e-Procurement Portal and ensure all issued addenda are reviewed and acknowledged prior to bid submission.
Failure of a bidder to acknowledge or account for issued addenda in its bid submission may render the bid nonresponsive.
Bidders are required to register for an account via the District's e-procurement Portal hosted by OpenGov. Once bidder has completed registration, you will receive addenda notifications to your email by clicking "Follow" on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/stocktonusd. Acknowledgement of all addenda must be submitted with bid response. Failure to acknowledge in writing the receipt of any addendum may result in rejection of bid.
Contact with any other individual, i.e., District Departments, District Agents, Board Members, etc., regarding this solicitation during the bid process other than the Buyer identified above or other than a member of the District’s Purchasing Department may be grounds for rejection.
Pricing shall be per unit. The pricing per unit shall include all costs (excluding tax) and shall be delivered F.O.B. Destination.
The successful bidder shall not assign, transfer, delegate, sublet, or otherwise dispose of any portion of the contract, including any rights, duties, obligations, or monies due thereunder, without the prior written consent of Stockton Unified School District.
Any attempted assignment or transfer without the District’s prior written consent shall be null and void and may constitute grounds for termination of the contract.
Any manufacturer, brand name, trade name, catalog number, or product reference used in the specifications is intended solely to establish the minimum standards desired by the District and is not intended to restrict competition.
Bidders may offer products that are equal to or superior to those specified, provided the proposed product meets or exceeds all requirements of the bid documents. Alternate products shall be clearly identified by manufacturer, brand name, product number, and pack size.
Bidders offering alternate products shall provide product specifications, nutrition information, ingredient statements, Child Nutrition (CN) Labels, Product Formulation Statements (PFS), manufacturer literature, and any other documentation requested by the District. Product samples may also be required at no cost to the District.
The District shall be the sole judge in determining whether a proposed product is acceptable. Evaluation may include quality, nutritional content, packaging, operational suitability, student acceptability, and compliance with applicable requirements.
Where no brand is specified, bidders may offer any product that meets the stated specifications. If a proposed product is determined to be unacceptable, the successful bidder shall furnish an approved product meeting the specifications at the awarded price.
Bidders shall provide complete product information (cut sheets) for all products offered, including manufacturer name, product code, pack size, serving size, ingredient statement, and nutritional analysis. For proposed "equal" or alternate products, product documentation shall be submitted with the bid response. For awarded products, all required documentation shall be provided within thirty (30) calendar days of contract award or upon District request.
Acceptable documentation may include, as applicable, Product Formulation Statements (PFS), Child Nutrition (CN) Labels, product specification sheets, ingredient statements, nutritional analysis, and manufacturer literature.
All products shall comply with applicable federal and state regulations, including food allergen labeling requirements. Product labels and ingredient statements shall identify the presence of any major food allergens as required by law.
The successful bidder shall notify the District's Child Nutrition Services Department of any product reformulation, ingredient change, nutritional change, packaging change, or product discontinuation during the term of the contract and shall provide updated product documentation prior to shipment of the revised product.
Failure to provide required product documentation may result in rejection of the product, removal from award consideration, or contract termination.
The products identified in this solicitation are not intended to represent all products that may be required by the District during the contract term. The District reserves the right to procure products from other sources when awarded products are unavailable, fail to meet specifications, quality standards, delivery requirements, or operational needs, or when additional products not included in this solicitation are required.
The District further reserves the right to add, delete, substitute, or modify products and estimated quantities during the contract term based on menu changes, student preferences, participation levels, funding availability, regulatory requirements, product availability, or other operational considerations.
The District reserves the right to request product samples, product literature, nutritional information, Child Nutrition (CN) Labels, Product Formulation Statements (PFS), ingredient statements, demonstrations, or other supporting documentation necessary to evaluate any product offered. All requested materials shall be provided at no cost to the District.
Each sample shall be clearly identified with the solicitation number, item number, bidder name, manufacturer, brand name, and product code number, and shall be delivered to the location designated by the District.
Failure to provide requested samples, documentation, or demonstrations within the timeframe specified by the District may result in the bid being deemed non-responsive.
All products offered are subject to District evaluation. Evaluation may include product quality, compliance with specifications, nutritional requirements, packaging, operational suitability, and student acceptability. The District shall be the sole judge of product acceptability, and its determination shall be final.
If a proposed product is determined to be unacceptable, the District reserves the right to reject the product and require the successful bidder to provide an approved product meeting the specifications at the awarded price.
The quantities identified in the OpenGov pricing table are estimates only and are provided solely for bid evaluation and pricing purposes. Estimated quantities are based on historical usage, anticipated enrollment, projected program needs, and other factors deemed relevant by the District.
Actual quantities purchased may vary and may be greater or less than the estimated quantities shown. The District does not guarantee any minimum purchase volume and shall not be obligated to purchase the estimated quantities identified in the pricing table.
The successful bidder shall provide products and services at the unit prices submitted in the pricing table for all quantities ordered by the District during the contract term. Purchases will be made on an as-needed basis and are subject to available funding and District requirements.
Any bidder may withdraw his bid, at any time prior to the scheduled time for opening of bids.
No bidder may withdraw his bid for a period of sixty (60) days after the date set for the opening of bids.
It is understood that the bidder agrees to deliver prepaid all items on which bids are accepted to the address indicated on the bid form. All costs for delivery, drayage, or freight, or the packing of said articles are to be borne by the bidder.
Respondents shall provide minimum quantities and lead time for site deliveries. If not listed, no minimum will be considered. Minimums may be expressed in number of cases of combined items or minimum dollar value per drop.
All boxes, packing list and invoices must reference the correct District purchase order number. Vendor to ship all ordered quantities when/if ordered. Backordered or special order items that will take more than the usual allotted time in transit must be reported to the District along with an estimated time of delivery.
Upon placement of an emailed purchase order, the successful bidder shall confirm the order within 24 business hours and deliver materials within a fifteen (15) day period unless other delivery times or arrangements have been agreed to by the District and vendor.
All boxes, packing lists and invoices must reference the correct District purchase order number. Packing list must be provided upon delivery.
Items shall be required to be delivered to the Stockton Unified School District Central Receiving Warehouse, 2909 Sanguinetti Lane, Stockton, CA 95205, unless otherwise indicated on the purchase order.
The successful bidder shall be required to enter into an agreement with Stockton Unified School District in the form included in the solicitation documents.
All contract documents are intended to be complementary and interpreted together to provide for the complete furnishing and delivery of all products, materials, labor, transportation, equipment, and services required under the contract.
The initial contract term shall commence upon approval by the Governing Board of Stockton Unified School District and shall continue for a period of one (1) year. Upon mutual written agreement of both parties and approval by the District, the contract may be renewed for up to four (4) additional one-year terms. In no event shall the total contract term exceed five (5) years.
All products furnished under any resulting contract shall be subject to inspection, testing, and acceptance by the District.
Inspection, testing, or acceptance of products by the District shall not relieve the vendor of its obligation to furnish products fully complying with the specifications, quality standards, nutritional requirements, packaging requirements, freshness standards, and other contract requirements.
Products determined by the District to be damaged, defective, contaminated, expired, improperly packaged, nonconforming, or otherwise unsuitable may be rejected and returned at the vendor’s expense.
The vendor shall promptly replace rejected products with acceptable products at no additional cost to the District and within the timeframe required by the District.
Acceptance of products by the District prior to discovery of defects or nonconformance shall not waive the District’s right to later reject nonconforming products or require corrective action by the vendor.
After the initial one (1) year term, prices may increase in accordance with the terms of this price escalation clause.
A maximum price increase in accordance with the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index – All Urban Consumers, Food Away From Home, twelve (12) month percentage change, may be negotiated subject to the existing market conditions and approval by the District.
The successful bidder must substantiate such price increases by providing documentation that is acceptable and to the complete satisfaction of the District in order to justify the increase. The successful bidder will be required to provide an updated price sheet for each escalation.
Bidders are required to pass price reductions immediately through to the Stockton Unified School District as market prices drop for these products throughout the duration of the bid award and any extensions. In addition, the District reserves the right to extend this bid for additional years under any price decreases provided by the successful bidder if it is in the best interest of the District.
Invoices must be clearly itemized, including the unit price and purchase order number.
Invoices determined to be incorrect or missing the purchase order number shall be returned and not paid until a credit for the invoice or a corrected invoice is supplied.
Payment will be made within thirty (30) days of receipt of correct invoices and merchandise. Cash discounts with a term of less than thirty (30) days will not be considered in determining low bidder. Indicate cash discount on last page of bid.
Use of patent or proprietary names or the names of manufacturers in these specifications shall be deemed to be used for the purpose of facilitating a description and shall be deemed to be followed by the words “or equal” unless the bid specifically requires no substitutions. The bidder may offer any materials or products which shall be substantially equal to that so indicated or specifically provided; however, the bidder shall furnish samples and/or full descriptive information covering the product bid on, properly marked, showing item number and page number on each sample, or description, before closing time of bid.
All workmanship, materials, and articles incorporated in the items covered by this specification shall be of the best available grade of their respective kinds of the purpose for which the items are to be used. All equipment shall be new unless otherwise specified.
Do not include California State Sales Tax in bid. Said tax will be added to invoice and paid by the District.
Cash discount when stated on bid shall be allowed on all payments that are processed by the District with reasonable promptness after acceptance of material and receipt of vendor’s invoice. Cash discount for a period of less than thirty (30) days will not be considered in determining low bidder.
Bidders shall quote prices F.O.B. Destination, Freight Prepaid to the District delivery location(s) identified in the District Delivery Site Location Sheet. All prices shall be stated in the unit of measure specified in the bid documents, and each item shall be priced separately.
Quoted prices shall be all-inclusive and shall include all costs associated with furnishing and delivering the products, including, but not limited to, packaging, transportation, freight, drayage, fuel surcharges, unloading, inside delivery, and any other incidental charges necessary to complete delivery to the designated District location(s). No additional charges will be allowed or paid by the District.
Unless otherwise specified, bid prices shall exclude applicable California sales and use taxes. The District will calculate and pay applicable state sales and use taxes, as required by law. Federal excise taxes are not applicable to purchases made by California school districts and shall not be included in bid pricing.
All deliveries shall include on-site unloading and inside delivery to the specific receiving location designated by the District. Deliveries left at loading docks, curbside locations, or other undesignated areas may be rejected.
The District may terminate this agreement for any reason whatsoever. The District will give 10 days’ written notice.
Nothing in this agreement shall prohibit the District from acquiring the same type or equivalent material or service from other sources, when deemed to be in the best interest of the District.
Prior to the bid opening date and time, a bid may be withdrawn at the bidders’ request.
No bidder may withdraw their bid for a period of sixty (60) days from the bid opening.
No Bids or modification received after the due date will be considered.
Hard copies, email, telegraphic or facsimile bids will NOT be considered. All Bids must be submitted via the District’s e-Procurement portal.
By submitting an online bid, vendor warrants that the individual is duly authorized to sign or enter into to a contract on the behalf of the proposer.
If it becomes necessary to revise any part of this bid, an addendum will be posted on the District website. The addendum must be signed and included in your bid package.
Any clarifications or corrections to this bid shall be made by written amendment. Any amendments to this bid will be posted to the District’s OpenGov portal found at: https://procurement.opengov.com/portal/stocktonusd. Each Bidder is solely responsible for checking the website for amendment postings.
Samples may be requested of any and all bidders. Samples must be provided within three (3) days of request and shall be furnished free of expense to the District. The District may, during the evaluation process, open the equipment to view internal components and return equipment at bidder’s expense. The final decision as to whether the material or product is the equal to that specified shall be made by the District. In all cases when a sample is taken from a shipment and sent to a public testing laboratory and the test shows that the sample does not comply with the specifications, the cost of the tests shall be paid by the vendor. In all cases the District reserves the right to make tests it deems necessary.
Bidders shall guarantee all items purchased under this bid to be in compliance with the bid specifications and shall be free of defects. Should any problems arise due to defective material(s) or faulty workmanship, or if the product is not in compliance with bid specifications and requirements, the vendor shall replace the product at no charge, including labor, material and transportation costs, to the complete satisfaction of the District.
If the vendor is unable to meet the District requirements, the District reserves the right to receive a full refund check from the vendor for the unsatisfactory merchandise, including all labor, materials and transportation costs.
Repeated failure to provide product on time and/or product(s) which do not meet the specifications, will constitute grounds for termination of the contract.
If determined by the District, after a written warning to the successful bidder and a reoccurrence of the same failure, the contract may be terminated. If so, a letter of cancellation shall be mailed by the Purchasing Department to the vendor.
At the time of termination, payment of invoices for products and/or services already received and approved in accordance with bid documents shall be the responsibility of the District. The District shall not be responsible for any loss of profits resulting from cancellation of a portion of any order at the time of termination.
The rights and remedies of the District provided above shall not be exclusive and are in addition to any other rights and remedies provided by law.
Unless a prior written agreement has been reached with the District, failure to comply with the promised delivery schedule or failure to provide an acceptable product, releases the District from all obligations. In addition, the vendor will be responsible for the cost difference of purchasing items from the next lowest responsible bidder meeting all District specifications and conditions. If next lowest responsible bidder is unable to supply the items, the District reserves the right to purchase the items from another source and bill the difference from any unpaid balance owed the original awarded bidder.
SFA must purchase to the maximum extent practicable domestic commodities or products per 7 CFR 210.21(d). In 1998 Congress included the Buy American Provision in the National School Lunch Act to support the American economy and its positive effects on small and local businesses. In support of the Buy American Provision, the U.S, Department of Agriculture (USDA) created Title 7, Code of Federal Regulations (7 CFR), Sections 210.21(d) and 220.16(d).
These regulations specify that Program Operators adhere to the Buy American requirements in all procurement procedures, solicitations, and contracts. Also, the regulations establish phased-in caps on the purchase of non-domestic products, require documentation and reporting requirements for non-domestic exceptions, and provide definitions for agricultural products and fish.
A Bidder may protest a bid award if they believe that the award was inconsistent with Board policy or the bid’s specifications or was not in compliance with law. A protest must be filed in writing (e-mail is not acceptable) within 5 business days after opening of bids to:
Purchasing Services
ATTN: Director of Purchasing
2141 Robindale Ave
Stockton, CA 95205
The bidder shall submit all documents supporting or justifying the protest. A bidder’s failure to timely file a protest shall constitute a waiver of his/her right to protest the award of the contract.
The successful bidder shall certify, that neither it nor its principals is presently debarred, suspended, proposed for debarment; declared ineligible, or voluntarily excluded from participation in the transaction by any Federal department agency. It further agrees by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contract and subcontracts. Were the bidder or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this proposal. (See Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion.)
The bidder shall indemnify, defend, and hold harmless Stockton Unified School District, its Governing Board, officers, employees, and agents from and against any and all claims, damages, losses, liabilities, and expenses, including reasonable attorneys’ fees, arising out of or resulting from the bidder’s performance under the contract, including the use of any copyrighted materials, trademarks, trade names, patents, or other proprietary materials furnished by the bidder.
In accordance with Public Contract Code Section §20118, other school districts in the State of California may purchase under the same terms and conditions of this bid if it is determined to be in their best interest. If so, the Stockton Unified School District waives its right and prefers that each school district work directly with the successful bidder. Sales to the other district will be made at the discretion of the successful bidder.
This bid is subject to the provisions of Education Code Section 45125.1. Bidder’s/Contractor’s employees are required to submit fingerprints to the Department of Justice where an employee may come into contact with students at any District site.
The Department of Justice will ascertain whether the employee has a pending criminal proceeding for a violent or serious felony or has been convicted of a violent or serious felony as they are defined in Penal Code Sections 667.5 and 1192.7, respectively. Bidder/Contractor shall not permit any employee to come in contact with students until the Department of Justice has ascertained that the Employee has not been convicted of a felony as defined in Education Code Section 45122.1.
Bidder shall provide the District with a list of names of employees who may come in contact with students and must certify in writing to the District that none of its employees who may come in contact with students have been convicted of a felony as defined in Education Code Section 45122.1. The District may request the removal of an employee from a District Site at any time. Failure to comply with this provision may result in termination of the agreement.
Upon award of this bid, the successful bidder will be required to comply with these fingerprinting requirements. The successful bidder will be required to return the appropriate paperwork to the District prior to commencing any contract work.
If bidder is requesting a waiver of the Depart of Justice fingerprint and criminal background investigation for Education Code Section 45125.1, the request for waiver section located on the fingerprint and criminal background check certification document must be filled out.
In the event two or more identical lowest responsive and responsible bids are received, the District may determine the successful bidder by drawing lots in accordance with California Public Contract Code Section 20117.
Any drawing of lots conducted by the District shall be performed in a fair and impartial manner and may be witnessed by District representatives and other observers as determined appropriate by the District.
Bid on each item separately. Prices shall be stated per unit as specified. The District will not be responsible for errors in extensions.
Award will be made by line item to the lowest responsible bidders meeting District specifications and requirements. This bid implies no obligation to buy. The District reserves the right to refrain the award of this bid. The District reserves the right, and may award any, all or none of this bid. In addition, the District may award all of the bid and refrain from entering into an agreement or placing orders for any or all of the items awarded.
THERE SHALL BE NO MINIMUM OR MAXIMUM CONTRACT OR PURCHASE ORDER QUANTITIES.
The award is subject to acceptance by the District’s Board of Education. The District reserves the right to accept or reject any and all bids or portions of bids; to waive any irregularities or informalities in any bid or in the bidding. If there is a discrepancy between the unit price bid and the extended price, unit prices shall prevail.
The successful bidder shall perform all services and furnish all products under the contract as an independent contractor and not as an officer, employee, or agent of Stockton Unified School District. All persons employed or retained by the bidder shall be employees or agents of the bidder and not of the District.
The District shall not be liable for any acts, omissions, liabilities, obligations, or claims arising from the bidder’s performance under the contract.
The successful bidder shall provide a completed IRS Form W-9 and any other required tax documentation prior to payment under the contract.
The bidder shall certify that he is an Equal Opportunity Employer and has made a good faith effort to improve minority employment and agrees to meet federal and state guidelines.
No discrimination shall be made in the employment of persons upon public works in this project because of the sex, race, color, national origin or ancestry, religion, or handicap of such personnel.
Complete the Equal Opportunity Certification form under section XI, and return with your bid.
Prior to submitting a bid, bidders shall carefully examine and become thoroughly familiar with all requirements of the solicitation, including the bid documents, specifications, contract terms and conditions, pricing schedules, and any addenda issued by the District.
Bidders shall fully inform themselves of all conditions that may affect the performance of the contract, including all labor, materials, equipment, transportation, delivery requirements, and any other factors that may impact the cost of providing the requested goods and/or services. Bidders are responsible for ensuring that all unit prices, extended prices, and total bid amounts are accurately entered and submitted.
Submission of a bid shall constitute acknowledgment that the bidder has investigated and satisfied itself as to all conditions affecting the work and has included all associated costs in its bid. No allowance, adjustment, or claim for additional compensation will be made due to a bidder's failure to examine the solicitation documents, obtain information, or become familiar with conditions affecting contract performance.
Bidder agrees to comply with all applicable non‑discrimination laws and require like compliance by subcontractors.
Offeror shall maintain Workers’ Compensation, Employer’s Liability, Comprehensive General and Automobile Liability insurance with limits not less than $1,000,000 per occurrence; name the District, its officers, employees and agents as additional insureds; provide primary coverage; and provide 30 days’ notice of cancellation. Insurers must have A.M. Best A‑ or better.
Do you agree that this submission constitutes agreement to all terms and conditions of this solicitation?
Please detail any exceptions to the Terms & Conditions requested by your organization.
Offeror shall certify compliance with the Iran Contracting Act requirements.
Please download the below documents, complete, and upload.
The bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, entered into any combination, collusion, or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding, or combination with any other person in reference to such bidding.
He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.
Pursuant to Appendix II to 2 CFR Part 200, for all contracts in excess of the Simplified Acquisition Threshold ($250,000), the Vendor acknowledges and agrees that the District reserves all administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, including such sanctions and penalties as may be appropriate.
For all contracts in excess of $10,000, does the Vendor acknowledge and agree that the District maintains the right to terminate this contract for cause and for convenience? This includes the procedures by which the termination will be effected and the basis for settlement.
Pursuant to Appendix II to 2 CFR Part 200, for all contracts in excess of $150,000, the Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
In accordance with 2 CFR Part 180, the Offeror certifies that neither it nor its principals or subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal transactions by any federal department or agency
Pursuant to 31 U.S.C. 1352, Vendors who apply or bid for an award of $100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.
Does the Vendor certify compliance with the Byrd Anti-Lobbying Amendment?
Pursuant to federal regulations, the Vendor agrees to maintain all books, records, and reports required under this contract for a period of not less than three (3) years after the District makes final payment and all other pending matters are closed.
The Vendor further agrees to provide the District, the Federal Awarding Agency, the Comptroller General of the United States, or any of their authorized representatives, access to any books, documents, papers, and records of the Vendor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.
Pursuant to 42 U.S.C. 6201, the Vendor certifies that it shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
Has your organization or any individual representing your organization engaged in lobbying activities that require disclosure under the Byrd Anti-Lobbying Amendment?
Please select the specific type of federal action associated with this procurement.
Please select the current stage of the federal action related to this disclosure.
Indicate whether this is the first time you are disclosing these activities for this action, or if you are reporting a material change to a previous filing.
If you selected "Material Change," please provide the year, quarter, and date of your last report. If this does not apply, please enter "N/A."
Please provide the full legal name and physical address of the reporting entity. Specify if the entity is a Prime or Subawardee (including Tier level).
Note: If this disclosure is not required for your organization, please enter "N/A."
If you are a Subawardee, please provide the name and address of the Prime contractor.
Enter "N/A" if you are the Prime or if this does not apply.
Identify the Federal Department or Agency and provide the Program Name or Description, including the CFDA Number if available.
If not applicable, enter "N/A."
Enter the Federal Action Number and the total Award Amount (if known).
If these details are unknown or not applicable, enter "N/A."
Provide the full name and address of the lobbying registrant.
If not applicable, enter "N/A."
List the names of all individuals who performed lobbying services related to this action.
If not applicable, enter "N/A."
Please confirm compliance with all District labeling and dating standards:
Please upload a single PDF file containing all of the following required food safety documents:
Processed Food Registration (PFR): A current copy of your registration.
Traceability Report: A sample report for each product requested in this bid to demonstrate recall capabilities.
GAP/GHP Verification: Evidence of third-party verified USDA GAP/GHP for all applicable suppliers.
Vendor confirms that in the event of a product recall, they will provide same-day notification to the District. This notification must include a complete list of affected District sites and the specific delivery dates for the items in question.
Bidder must complete and upload the Federal Certifications form
If the vendor must provide documentation to verify service levels or regulatory compliance, select "Yes." You will be prompted to define the specific frequency and format of these reports in the next step.
Example: The chosen vendor must produce digital monthly and year‑end velocity reports in Excel PDFs and/or scans. Detailed reports by district are required and shall be emailed by the fifth day of the following month.
Select "Yes" if the department must verify the condition, quantity, or quality of goods/services before payment is authorized. This ensures the vendor is aware that "delivery" does not equal "acceptance."
Example: Inspection and acceptance shall occur at destination. Items found defective or not in accordance with bid specifications shall be replaced at no cost to SUSD. Failure to replace non‑conforming items is sufficient cause for default action.
Select "Yes" if the location of delivery is a critical requirement of the bid. You should choose "No" if the delivery location is standard or will be determined at the time of the purchase order.
Example: Enter the full physical address for each delivery site. Include specific windows of time (e.g., 8:00 AM – 2:00 PM), loading dock availability, and any required points of contact for each location to ensure the vendor can bid accurately on logistics.
Please ensure that your response matches the timeline.
Note: Federal regulations (2 CFR Part 200) require specific contract provisions for any project funded in whole or in part by federal grants.
Please select the intended duration for this agreement.
If "Yes" is selected, the following provision will be included in the agreement:
"The Offeror and its agents shall maintain the strict confidentiality of all student information accessed during the performance of this contract. This confidentiality obligation shall survive the termination or expiration of this agreement."
Select Yes if the scope of work involves food products. This will automatically add specific requirements to the Vendor Questionnaire, including FALCPA compliance, ingredient change notifications, and case labeling standards (Product Name, Code, Weight). It also triggers requirements for legible open code dating and decoding keys.
Select Yes if the vendor must provide documentation of a HACCP Program, including Recall Traceability SOPs and a Processed Food Registration (PFR). Selecting 'Yes' will automatically activate requirements in the Vendor Questionnaire for same-day recall notifications and third-party verified USDA GAP/GHP certifications where applicable.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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