BUILDING MANAGEMENT SYSTEM - HVAC AUTOMATION CONTROL CONTRACTOR

The County of Shasta, through its Department of Support Services, Purchasing Division, invites responses to a Request for Quotes (RFQ) to provide building management/HVAC control system installation, repair, programming, and technical support services on an as-needed, on-call basis.

Each public works project shall be negotiated between the contractor and the County and shall include all costs for materials, labor, schedule and overhead.

Background

Shasta County utilizes building management systems to monitor and control a variety of building systems including high volume air conditioning (HVAC) systems, chiller-boiler loop systems, and refrigeration systems. The County currently employs building management systems at 18 separate facilities within the Redding area. Additional facilities are continually being added as the County expands its use of building management systems. Shasta County employs the Johnson Controls FX line of hardware and FinStack software at all its facilities utilizing building management controls.

Project Details

• Reference ID: 26-28
• Department: Purchasing Department
• Department Head: Leticia Swanson (Purchasing Manager)

Important Dates

• Questions Due: 2026-04-10T21:00:00.000Z

Evaluation Criteria

• The price identified for service (30 pts)
• Experience as it relates to required service (25 pts)
• Sufficient staffing levels (20 pts)
• Warranty on materials and workmanship (15 pts)
• Travel/Response time to jobsites in Shasta County (10 pts)

Submission Requirements

• Please download and complete the Price Sheet , which is also available under the ATTACHMENTS tab, and upload here. (required) —

  Please download the below documents, complete, and upload.

• Provide a narrative describing your experience with various HVAC Control Automation Systems, materials, repairs, inspections, reports, and estimates. (required)
• Describe your staffing levels and ability to provide services as required (required)
• Section 20, “Guaranty,” of the proposed contract requires a minimum 12 month reimburse/repair/replace warranty on all equipment, materials, supplies, and labor. Is your firm willing to provide a warranty period per Section 20 of the contract in excess of the 12 months required? If yes, please provide the proposed warranty term in the following question. (required)
• Please provide the proposed warranty term. (required) —

  When Question 4 equals "Yes"

• Describe response time capabilities to various office locations in Shasta County. (required)
• Contractor maintains current and active California Contractor’s License with the following classifications. Please upload proof of current licensure for the following: (required) —

  C-10 – Electrical Contractor

  C-20 – Warm-Air Heating, Ventilating and Air Conditioning Contractor

  If Contractor holds additional licenses, those may be uploaded here as well.

• Contractor shall provide evidence that they are an authorized dealer and servicer for the Johnson Controls FX line and FinStack Software. (required)
• Please upload proof of registration with the Department of Industrial Relations (DIR). (required)
• Insurance
• Respondent agrees to provide all required insurance policies including but not limited to Commercial General Liability with limits of $2 million per claim and $4 million aggregate, Professional Errors and Omissions with $2 million per occurrence and $2 million aggregate? (required)
• If no, please state why. (required)
• Respondent represents that they are one of the following (check appropriate): (required)
• Business Status (required)
• If Other/Corporation: —

  If you chose Corporation, which State your business is incorporated in?

  If you chose Other Entity, please clarify.

• Certifications:
• Comply with specifications (required) —

  Do you agree to comply with specifications, RFQ instructions, draft Contract requirements and other pertinent references contained in this RFQ?

• Price Hold (required) —

  Do you agree that the information and costs provided in the Quote will remain unchanged and will not be withdrawn for a minimum period of 90 days after the submission deadline?

• Certify Accuracy of Response (required) —

  Do you certify that all statements contained within the submitted response are true, and acknowledge that if the response is found to contain any false statements, the County may declare any Agreement or Contract made as a result of the response to be void?

• Additional Information (required) —

  Do you agree to provide the County with any other information the County determines is necessary for accurate determination of your qualifications to provide the requested services?

• All Costs Included (required) —

  Do you certify that the quote includes all costs incident to the proposed Contract?

• Electronic Payment Authorization (required) —

  Upon negotiation of the contract, the chosen respondent must agree to receive electronic payments via credit card, E-Payable, or ACH/Direct Deposit. If ACH/Direct Deposit is chosen, the respondent will be required to complete the ACH/Direct Deposit Authorization form.

• I certify that to the best of my knowledge, my responses to the above statements are true and correct. (required) —

  By acknowledging, Responder represents that he/she has the authority to authorize this Offer and to bind the party on whose behalf his/her execution is made and certifies that all information provided on this form and contained within the Offer are true. Responder acknowledges that if the Offer contains any false statements, the County may declare any contract, purchase order or agreement made as a result of the Offer to be void.

• Additional Public Works Certifications
• Contractor shall provide evidence of registration with the Department of Industrial Relations at the time of RFQ submission. (required)
• Contractor shall provide evidence of Insurance coverage, prior to execution of Contract, at a minimum: (required) —

  Comprehensive general liability (including auto and non-owned auto, bodily injury and property damage): $2,000,000 per occurrence and
  Workers’ Compensation: Statutory levels

• Contractor shall provide Performance Bond for each project totaling more than $25,000. (required)
• Contractor (as well as Contractor's principals, employees, subcontractors, and suppliers) is an independent contractor and not an employee, agent, or representative of County. (required)
• Contractor shall supervise and direct the work using Contractor's best skill and attention. Contractor shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the work with the County. (required)
• Contractor shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of the work. (required)
• Contractor represents and warrants to County that all materials and equipment incorporated in the work will be new and that all work will be of good quality, free from faults and defects, and in conformance with the Contract Documents. (required)
• Contractor shall pay all sales, consumer, use, and other similar taxes required by law and shall secure and pay for all permits, fees, and licenses necessary for the execution of the work and completion of the work. (required)
• Contractor shall give all notices and comply with all laws, ordinances, rules, regulations, and orders of any public authority bearing on the performance of the work and completion of the work. (required)
• Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by Contractor's operations. Upon completion of the work, Contractor shall remove all of Contractor's waste materials and rubbish from and about the project as well as all of Contractor's tools, construction equipment, machinery, and surplus materials. (required)
• Contractor will acknowledge that Contractor has made an independent investigation of the job site, including underground conditions and all other conditions that might affect the progress of the work. (required)
• Contractor acknowledges awareness of the provisions of subdivision (b) of Public Contract Code section 7103.5, which states as follows: (required) —

  In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title and interest in and to all causes of action it may have under Article 4 of the Clayton Act (15 U.S.C. §. 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 Division 7 of the Business and Professions Code), arising from purchase of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.

• Description of Purchase (required) —

  The County of Shasta, through its Department of Support Services - Purchasing Unit, is issuing this solicitation for the provision of ...

  Please provide a brief description of the services being requested.

• Optional Sections —

  Will you be utilizing the 'optional' sections in the procurement?

  If so, please select which sections and include these in the scope of work section.

  Electronic pricing table - If you would rather attach an external pricing document, don't select and upload your pricing sheet in attachments.

  Depending on the complexity, Purchasing may be able to create an electronic pricing table for the department.

• Responders Conference (required) —

  Please choose one of the below options that best suits your procurement.

  For most solicitations there would be 'none'

• Contract Type (required) —

  Please choose which contract example you want attached to the solicitation.

• Initial Term (required) —

  The Contract will be for an initial term of one year and may contain a provision for an extension of the initial term for an additional one year term.

• Extension Term (required) —

  The Contract will be for an initial term of one year and may contain a provision for an extension of the initial term for an additional one year term.