Buskirk-Chumley Theater HVAC Install Project

General work description:

This project, titled ‘Buskirk-Chumley Theater HVAC Install,’ shall include, but is not limited to, the installation of a new heating, ventilation, and air conditioning (HVAC) system, along with associated electrical infrastructure upgrades, at the historic Buskirk-Chumley Theater, located in Bloomington, Indiana. The intent is to improve occupant comfort, enhance energy efficiency, and support modern operational needs while preserving the building’s historic integrity. 

All work must follow the approved design plans, meet the City of Bloomington's requirements, and be completed within the project’s established timeline and budget. This project is subject to Build America, Buy America  (BABA) procurement requirements. All equipment and applicable materials incorporated into the project, including items such as conduit, wire, steel, iron, and similar components, must be approved by the Indiana Office of Energy Development (IOED) for BABA compliance. 

Background

All bidders must propose to install one of the chillers pre-approved for BABA compliance by IOED. See the BABA certifications approved by the IOED in Exhibit (add exhibit letter) for the chiller equipment. The model numbers for the IOED BABA-approved chillers are provided on the BABA certifications. 

No additional equipment or applicable materials have been pre-approved for BABA compliance by IOED. Acceptable manufacturers and models shall be limited to equipment for which the bidder provides current manufacturer certification demonstrating compliance with the BABA for the exact equipment and materials being furnished. Such certification shall be on manufacturer letterhead and shall include, at a minimum, the project name, date of certification, manufacturer address, exact model numbers proposed, item or part naming convention or SKU as applicable, material classification under 2 CFR Part 184, an affirmative statement of BABA compliance, and signature of an authorized manufacturer representative. 

The selected contractor shall submit all BABA certifications for applicable materials to the City within sixty (60) days of being awarded a contract. The City will submit the BABA certifications to the IOED for approval. No materials or equipment shall be installed until BABA certification approval is received from IOED.

Project Details

• Department: Parks and Recreation
• Department Head: Tim Street (Director)

Important Dates

• Questions Due: 2026-05-22T21:00:00.000Z
• Answers Posted By: 2026-05-27T16:00:00.000Z
• Pre-Proposal Meeting: 2026-05-20T14:00:00.000Z — City Hall (McCloskey Room) 401 N. Morton St. Bloomington IN 47404

Evaluation Criteria

• Important Instructions for Electronic Submittal —

  The City of Bloomington is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

• Scope of Work or Project Details —

  Name of Project: Buskirk-Chumley Theater HVAC Installation Project

  Location: 114 E Kirkwood Avenue, Bloomington, Indiana, 47408

  Donavan Energy, a renowned energy advisory company, is collaborating with the City of Bloomington to identify and implement impactful energy solutions. KLH Engineers, a nationally ranked firm specializing in mechanical, electrical, and plumbing engineering, is providing design and engineering support.

  Three separate files have been made available as separate downloadable documents to this project.

  1. Operation and Maintenance of HVAC Systems

  2. Operation and Maintenance of Electrical Systems

  3. Schematic Drawings for HVAC Installation 

   

Submission Requirements

• Bid Requirements (required) —

  Did you thoroughly read each section and are able to confirm you meet all of the Bid requirements?

  1. Instruction to Bidders
  2. General Conditions
  3. Supplementary Instructions and Conditions 
  4. Contract Draft
  5. Specifications
• Bid Submittal Documents (required) —

  Please Upload your COMPLETE Bid documents, which shall include the following:

  1. For projects $200,000 or higher, a Bid Bond or a cashier’s check, or certified check drawn on an acceptable bank equal to five (5%) percent of the total amount of bid is required.

  2. Completed and signed Bid and Addendum Acknowledgment Form (Attachment A)

  3. For contracts $200,000 or higher, three percent (3%) retainage is required to be held until the project is substantially complete. The company can determine whether the retainage amount will be held by the approving board or by the designated Escrow Agent, First Financial Bank dba Yellow Cardinal Advisory Group. (See Attachment A)

  4. Completed and notarized E-Verify Affidavit (Exhibit B)

  5. Completed Living Wage Affidavit (if applicable) (Exhibit C)

  6. Completed Equal Employment Plan Contract Compliance Affidavit, or a current approval letter from the City of Bloomington Contract Compliance officer (Exhibit D)

   

  1.  
• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 5% of the total bid price, payable toCity of Bloomington, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check along with digital bid packet submissions.

   

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Bloomington so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?