CALERA CREEK WATER RECYCLING PLANT - ON CALL MAINTENANCE PROJECT

Electronic (sealed) proposals will be received by the City Clerk of the City of Pacifica per the attached timeline for the following project:

CALERA CREEK WATER RECYCLING PLANT - ON CALL MAINTENANCE PROJECT

to be opened through a teleconferenced meeting live via Zoom Conference (link provided in the OpenGov PRO Bidding System), with a telephone option. The bids will be publicly opened, examined and declared by the City Clerk; said bids, after being publicly opened, examined and declared, will be calculated by the Engineer, their report returned to the City Clerk, and the report of the results of the bidding and the calculations of the Engineer will be reported to the City Council of the City of Pacifica at the next regular meeting thereof. The City Council of the City of Pacifica reserves the right to reject any and all proposals or bids, should it deem this necessary for the public good, waive any irregularities in any bids and its determination as to which bid is the lowest responsible bid and it may also reject the bid of any bidder who has been delinquent or unfaithful in any former contract with the City of Pacifica for the best interest of the City shall be final. The City shall have SIXTY (60) calendar days from and after the opening of the bids within which to make its determination.

The City will only accept completed bid packages submitted electronically to the City through the City's eProcurement portal at https://procurement.opengov.com/portal/cityofpacifica by authenticated submitters up to the date and time as specified in the Notice to Bidders; without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

Background

The Work

a. Work includes all labor, materials, equipment, services, and documentation necessary to construct the Project 
defined herein. The Work may include related services such as testing, start-up, and commissioning, all as required 
by the Contract Documents.
b. The Contractor shall complete all Work as specified or indicated in the Contract Documents.
Calera Creek Water Recycling Plant On-Call Maintenance Services is generally described as follows and includes two types of work categories for the Calera Creek Water Recycling Plant (CCWRP) facilities:

Planned Work includes Operations and Maintenance projects which are important to plant operations, however, are not critical from a timing perspective. Work may include but not be limited to replacing a pump nearing the end of its useful life or installing new equipment. This work is on-call and on an as-needed basis, thus the City cannot guarantee that Work will equal the cost of the full contract fee. Contractor shall be able to respond to the City within 48 hours of notice and mobilize within 40 hours. 

Emergency Work which needs to be completed as soon as possible to maintain safe operations of the plant, and/or protect CCWRP staff and the public. Contractor shall be able to respond to the City within 8 hours of notice and mobilize within 24 hours. The Contractor's workforce and equipment shall be at a reasonable proximity to the CCWRP to respond to the service requests.

In general, the scope of planned or emergency work may include, but not be limited to, the installation and/or repair of pipes, concrete walls, valves, slide/sluice gates, electrical systems, metal and concrete tanks, sumps, pumps, ducts, and typical wastewater equipment. The work may also involve the removal of hazardous materials.

The Site of the Work is generally located at 700 Pacific Coast Highway, Pacifica, California.

Project Details

• Department: Public Works - Wastewater
• Department Head: Louis Sun (Deputy Director)

Important Dates

• Questions Due: 2026-06-05T20:00:41.632Z
• Answers Posted By: 2026-06-12T20:00:56.315Z
• Pre-Proposal Meeting: 2026-05-27T17:00:33.919Z — 700 Pacific Coast Highway, Pacifica, California

Evaluation Criteria

• INVITATION TO BID —

  1. Notice Inviting Bids: Electronic (sealed) proposals will be received by the City Clerk of the City of Pacifica per the attached timeline for the following project:

  CALERA CREEK WATER RECYCLING PLANT - ON CALL MAINTENANCE PROJECT

  to be opened through a teleconferenced meeting live via Zoom Conference (link provided in the OpenGov PRO Bidding System), with a telephone option. The bids will be publicly opened, examined and declared by the City Clerk; said bids, after being publicly opened, examined and declared, will be calculated by the Engineer, their report returned to the City Clerk, and the report of the results of the bidding and the calculations of the Engineer will be reported to the City Council of the City of Pacifica at the next regular meeting thereof. The City Council of the City of Pacifica reserves the right to reject any and all proposals or bids, should it deem this necessary for the public good, waive any irregularities in any bids and its determination as to which bid is the lowest responsible bid and it may also reject the bid of any bidder who has been delinquent or unfaithful in any former contract with the City of Pacifica for the best interest of the City shall be final. The City shall have SIXTY (60) calendar days from and after the opening of the bids within which to make its determination.

  The City will only accept completed bid packages submitted electronically to the City through the City's eProcurement portal at https://procurement.opengov.com/portal/cityofpacifica by authenticated submitters up to the date and time as specified in the Notice to Bidders; without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

  2. Project Description: In general, the scope of planned or emergency work may include, but not be limited to, the installation and/or repair of pipes, concrete walls, valves, slide/sluice gates, electrical systems, metal and concrete tanks, sumps, pumps, ducts, and typical wastewater equipment. The work may also involve the removal of hazardous materials. The Site of the Work is generally located at 700 Pacific Coast Highway, Pacifica, California. .  Work shall be completed within 730 calendar days Days from the date when Contract Time commences to run. The estimated cost of construction for the project is Not to exceed $200,000.00.

  3. Procurement of Bidding Documents:  Bidding Documents contain the full description of the Work. Bidders may also access a complete set of Bidding Documents at City's eProcurement portal. Bidder is responsible for printing any and all of Bidding Documents.

  4. Instructions: Bidders shall refer to Document 00 2115 (Instructions to Bidders) for required documents and items to be submitted Electronic (sealed) proposals through the City's eProcurement portal and no later than the time and date set forth in this invitation to bid.

  5. Pre-Bid Site Visit (OPTIONAL): Owner will conduct a Mandatory Pre-Bid Conference and Site Visit at 10:00 am on Wednesday, May 27, 2026 at 700 Pacific Coast Highway, Pacifica, California.

  6. Bid Preparation Cost:  Bidders are solely responsible for the cost of preparing their Bids.

  7. Reservation of Rights:  Owner specifically reserves the right, in its sole discretion, to reject any or all Bids, to re-bid, or to waive inconsequential defects in bidding not involving time, price or quality of the work.  Owner may reject any and all Bids and waive any minor irregularities in the Bids.

• REPORTS AND INFORMATION ON EXISTING CONDITIONS —

  1. Inspection of Reports:

  1. The City, its consultants, and prior contractors may have collected documents providing a general description of the Site and conditions of the Work.  These documents may consist of geotechnical reports for and around the Site, contracts, contract specifications, tenant improvement contracts, as-built drawings, utility drawings, information regarding Underground Facilities, and hazardous material surveys or information (collectively, Existing Conditions Data.)
  2. Bidders may inspect Geotechnical and Existing Conditions Data.  Copies may be obtained for the cost of reproduction and handling upon Bidder’s payment for the costs.
  3. Existing Conditions Data is for information only and does not describe labor, materials or equipment furnished by Contractor, but rather, information regarding conditions of the work.  Such Existing Conditions Data is not a Contract Document.
• PROCEDURES FOR SUBMISSION OF BIDS —

  1. Required Pre-Bid Conference and Site Visit

  1. The City will conduct Pre-Bid Conference and Site Visit at the date, time and location indicated in Document 00 1115 (Notice Inviting Bids), to consider such matters as Bidders may request and perform a Site Visit immediately following, at the Site.  Bidders must attend Pre-Bid Conference and Site Visit and sign an attendance roster as a condition to bidding.
  2. The Site Visit may be the Bidders’ only opportunity to investigate conditions at the Site.  Other Pre-Bid Site Visits may be scheduled at Owner’s sole discretion, depending on staff availability.
  3.  The City will issue Minutes of the Pre-Bid Conference, which shall constitute the sole and exclusive record and statement of the results of the Pre-Bid Conference.  The Minutes issued by Owner are not a Contract Document.

  2. Required Pre-Bid Investigations

  1. Prior to submission of Bid, Bidder must conduct a careful examination of Bidding Documents and understand the nature, extent, and location of Work to be performed. 
  2. Invasive testing will only be allowed with Owner’s written approval and under such conditions as Owner may determine in its sole discretion. 
  3. Bidders may examine any available existing conditions information (e.g., record documents, specifications, studies, drawings of previous work), as well as applicable environmental assessment information (if any) regarding the Project, by giving Owner reasonable advanced notice.  Owner will make copies available for a fee.  A Bidder must give five days advanced notice if copies are desired.

  3. Bidder Questions and Answers

  1. Bidders must direct all questions about the meaning or intent of Bidding Documents to Owner in writing through the City's eProcurement portal.  Interpretations or clarifications considered necessary by Owner in response to such questions will be issued by written Addenda through the City's eProcurement portal as having received Bidding Documents.  Owner may not answer questions received less than 10 Days prior to the date for opening Bids.
  2. Only questions answered by formal written Addenda will be binding.  Oral and other interpretations or clarifications will be without legal effect, and Bidders shall not rely on oral statements.

  4. Addenda

  Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner.  Addenda shall be acknowledged by number in Document 00 4115 (Bid Form) and shall be part of the Contract Documents.  A complete listing of Addenda may be secured from Owner.

• USE OF EXISTING CONDITIONS DATA —

  1. Above-Ground Existing Conditions:

  1. The City makes no warranty or representation of existing aboveground conditions, as-built conditions, or other aboveground actual conditions verifiable by reasonable independent investigation.  These conditions are verifiable by Bidder by the performance of its own independent investigation that Bidder must perform prior to bidding and Bidder must not rely on the information supplied by Owner regarding existing conditions.
  2. Bidder represents and agrees that in submitting its Bid, it is not relying on any information regarding above-ground existing conditions supplied by Owner.

  2. Underground Facilities:

  1. Information supplied regarding existing Underground Facilities at or contiguous to the Site is based on information furnished to Owner by others (e.g., the builders of such Underground Facilities or others).
  2. The City assumes responsibility for only the general accuracy, completeness or thoroughness of information regarding Underground Facilities that are owned by the City.  This express assumption of responsibility applies only if Bidder has conducted the independent investigation required of it herein and discrepancies were not apparent. Bidder is solely responsible for any interpretation or conclusion drawn from this information.  The City is not responsible for information regarding Underground Facilities owned by others.

  3. Hazardous Materials Surveys:

  1. Bidders may rely on this data and information for general accuracy regarding the locations of potentially hazardous materials subject of the Work.  The City does not warrant and makes no representation regarding the completeness or thoroughness of any data or information regarding existing conditions or hazardous materials including, but not limited to, quantities, characteristics, volumes, or associated structural features. Bidder represents and agrees that in submitting a Bid it is not relying on any such data, information or deductions.
  2. Data and information regarding the locations of hazardous materials are not part of Contract Documents.

  4. Geotechnical Data:

  1. Bidder may rely upon the general accuracy of the “technical data” contained in the geotechnical reports and drawings identified above, but only insofar as it relates to subsurface conditions, provided Bidder has conducted the independent investigation required of it and discrepancies were not apparent.
  2. The term “technical data” shall include actual reported depths, reported quantities, reported soil types, reported soil conditions, and reported material, equipment, or structures that were encountered during subsurface exploration. The term “technical data” does not include, and Bidder may not rely upon, any other data, interpretations, opinions or information shown or indicated in such drawings or reports that otherwise relate to subsurface conditions or described structures. The term “technical data” shall not include the location of Underground Facilities.
  3. Bidder may not rely on the completeness of reports and drawings for the purposes of bidding or construction.  Bidder is solely responsible for any interpretation or conclusion drawn from any “technical data” or any other data, interpretations, opinions, or information contained in supplied geotechnical data.
  4. Except as expressly set forth in this Document 00 3135, Owner does not warrant, and makes no representation regarding, the accuracy or thoroughness of any geotechnical data.
  5. Bidder represents and agrees that in submitting its Bid, it is not relying on any geotechnical data supplied by Owner, except as specifically set forth herein.
• RECEIPT OF BIDS —

  1. Date and Time

  Sealed Bids will be received by the Owner until the date and time indicated in Document 00 1115 (Notice Inviting Bids). 

  The City will only accept completed bid packages submitted electronically through the City's eProcurement portal at https://secure.procurenow.com/portal/cityofpacifica by authenticated submitters up to the date and time as specified in the Notice to Bidders; without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

  2. Required Contents of Bid

  1. Document 00 4115 (Bid Form).  Bidders must submit Bids on Document 00 4115 (Bid Form) in accordance with the provisions of Document 00 4115.  Bidders must complete all Bid items and supply all information required by Bid documents and specifications.
  2. Document 00 4315 (Bond Accompanying Bid).  Any Bidder whose Bid equals or exceeds $5,000 must submit Document 00 4315 (Bond Accompanying Bid) accompanied by a cashier’s check, certified check (certified without qualification and drawn on a solvent bank of the State of California or a National Bank doing business in the State of California), or completed form of Document 00 4315 of not less than 10% of the base Bid, payable to Owner and completed in accordance with the provisions of Document 00 4315.
  3. Document 00 4325 (Bidder Registration Form).  Bidders must submit Document 00 4325 (Bidder Registration Form), completed in accordance with the provisions of Document 00 4325.
  4. Document 00 4330 (Subcontractors List).  Bidders must submit Document 00 4330 (Subcontractors List) completed in accordance with the provisions of Document 00 4330.  The Subcontractors List must include the names of all subcontractors for those subcontractors who will perform any portion of Work, including labor, rendering of service, or specially fabricating and installing a portion of the Work or improvement according to detailed drawings contained in the plans and specifications, in excess of one half of one percent (0.5%) of the total Bid amount.  Any violation of this requirement may result in a Bid being deemed non-responsive and not being considered.
  5. Document 00 4519 (Non-Collusion Affidavit).  Bidders must submit Document 00 4519 (Non-Collusion Affidavit) completed in accordance with the provisions of Document 00 4519.
  6. Document 00 4545 (Bidder Certifications).  Bidders must submit Document 00 4545 (Bidder Certifications) completed in accordance with the provisions of Document 00 4545.      
  7. Document 00 4548 (CARB In-Use Off-Road Diesel-Fueled Fleet Certification).  Bidders must submit Document 00 4548 (California Air Resources Board In-Use Off-Road Diesel-Fueled Fleets Certification) completed, with Bidder’s Certificate of Reported Compliance included if applicable, in accordance with the provisions of Document 00 4548.  Owner will reject a bid from a Bidder that does not indicate conformance to the California Air Resources Board (“CARB”) In-Use Off-Road Diesel-Fueled Fleets requirements (Title 13 CCR sections 2449, 2449.1 and 2449.2).
• LEGAL REQUIREMENTS —

  1. Required Contractor’s License(s): A California “A California A contractor license is required to bid this contract. Joint ventures must secure a joint venture license prior to award of this Contract. Specialty work may require a specialty contractor license including, but not limited to, C-8, C-10, or C-36 held by Bidder or a listed subcontractor.” contractor’s license is required to bid this contract.  Joint ventures must secure a joint venture license prior to award of this Contract.  Specialty work may require a specialty contractor’s license “A California A contractor license is required to bid this contract. Joint ventures must secure a joint venture license prior to award of this Contract. Specialty work may require a specialty contractor license including, but not limited to, C-8, C-10, or C-36 held by Bidder or a listed subcontractor.” held by Bidder or a listed subcontractor.

  2. Required Contractor and Subcontractor Registration

  1. Owner shall accept Bids only from Bidders that (along with all Subcontractors listed in Document 00 4330, Subcontractor List) are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5.
  2. Subject to Labor Code Sections 1771.1(c) and (d), any Bid not complying with paragraph 2.A above shall be returned and not considered; provided that if Bidder is a joint venture (Business & Professions Code Section 7029.1) or if federal funds are involved in the Contract (Labor Code Section 1771.1(a)), Owner may accept a non-complying Bid provided that Bidder and all listed Subcontractors are registered at the time of Contract award.

  3. Bid Alternates: Not Used

   

  4. Substitutions:  Bidders must base their bids on products and systems specified in Contract Documents or listed by name in Addenda.  Except as provided below, Owner will consider substitution requests only for “or approved equal items.”  Bidders wanting to use “or approved equal items” may submit request on form to be obtained from Owner no later than [7 days after issuance of Notice of Award].

  5. Substitution of Securities:  Owner will permit the successful bidder to substitute securities for any retention monies withheld to ensure performance of the contract, in accordance with Public Contract Code Section 22300.

  6. Prevailing Wage Laws:  The successful Bidder must comply with all prevailing wage laws applicable to the Project, and related requirements contained in the Contract Documents.  Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the Town’s Public Works Department, may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm] and are deemed included in the Bidding Documents.  Upon request, Owner will make available copies to any interested party.  Also, the successful Bidder shall post the applicable prevailing wage rates at the Site.

  7. Prevailing Wage Monitoring:  This Project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations.

  8. Apprentices:  The successful Bidder shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Agreement.

• INVESTIGATIONS —

  1. Required Investigations:

  1. Before submitting a Bid, each Bidder shall be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site or otherwise, which may affect cost, progress, performance, or furnishing of Work, or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction Bidder is to employ and the safety precautions and programs incident thereto or that Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the Contract Documents.
  2. Bidders shall advise the City in writing during the Bid period of any questions, suppositions, inferences or deductions Bidders may have for City’s review and response.
  3. The City has provided time in the period prior to bidding for Bidder to perform these investigations.

  2. Access to Site for Investigations:

  During the Pre-Bid Site Visit(s), the City will provide each Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies, as each Bidder deems necessary for submission of a Bid, provided that invasive testing will be permitted only to the extent (and upon conditions identified in) provided in Document 00 2115 (Instructions to Bidders).

• BID OPENING AND EVALUATION —

  1. Determination of Apparent Low Bidder

  1. The City will open each Bidders’ electronic bid at the time and place indicated in Document 00 1115 (Notice Inviting Bids), initially evaluate them for responsiveness, and determine an Apparent Low Bidder as specified herein and in Document 00 1115 (Notice Inviting Bids) and Document 00 4115 (Bid Form). 
  2. Apparent Low Bid will be determined solely on the total amount of all Bid items based on terms contained in Document 00 1115 (Notice Inviting Bids) and Document 00 4115 (Bid Form), [or as set forth in Paragraph 2.03 of Document 00 1115 (Notice Inviting Bids)].  All Bidders are required to submit Bids on all Bid items (including any alternates).
  3. Owner will evaluate the Apparent Low Bidder for responsiveness and for responsibility. 
  4. If Apparent Low Bidder is determined to be non-responsive or non-responsible, then Owner may proceed to the next Apparent Low Bidder’s Bid pursuant to any procedures determined in its reasonable discretion and proceed for all purposes as if this Apparent Low Bidder were the original Apparent Low Bidder. 

  2. Evaluation of Bids

  1. The City will only accept completed bid packages submitted electronically to the City through the City's eProcurement portal. Bidder’s failure to submit all required documents strictly as required entitles Owner to reject the Bid as non-responsive. All Bidders must submit Bids containing each of the fully executed documents supplied in this Project bid documents. 
  2. In evaluating Bids, the City will consider Bidders’ qualifications, whether or not the Bids comply with the prescribed requirements, unit prices, and other data, as may be requested in Document 00 4113 (Bid Form) or prior to the Notice of Award. 
  3. The City may conduct reasonable investigations and reference checks of Bidder and other persons and organizations as Owner deems necessary to assist in the evaluation of any Bid and to establish Bidder’s responsibility, qualifications, financial ability, and capability to perform the Work in accordance with the Contract Documents to Owner’s satisfaction within the prescribed time.  Submission of a Bid constitutes Bidder’s consent to the foregoing.
  4. The City shall have the right to consider information provided by sources other than Bidder.  Owner shall also have the right to communicate directly with Bidder’s surety regarding Bidder’s bonds.
  5. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices.  Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.  Discrepancies between written words and figures will be resolved in favor of the words.
  6. Bids shall be deemed to include the written responses of the Bidder to any questions or requests for information of Owner made as part of Bid evaluation process after submission of Bid. 

  3. Reservation of Rights

  1. Owner reserves the right to:

     1. Reject any or all nonconforming, non-responsive, unbalanced, or conditional Bids; and

     2. To reject the Bid of any Bidder as non-responsive as a result of any error or omission in the Bid.

  2.  If Owner believes that it would not be in the best interest of Project to make an award to that Bidder, whether because the Bid is not responsive, the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. 
  3. For purposes of this paragraph, an “unbalanced Bid” is one having nominal prices for some Bid items and enhanced prices for other Bid items.
  4. Owner may retain Bid securities and Bid bonds of other than the Apparent Low Bidder for a period of 90 Days after award or full execution of the Contract, whichever first occurs.
  5. Owner may reject any or all Bids and waive any informalities or minor irregularities in the Bids.  Owner also reserves the right, in its discretion, to reject any or all Bids and to re-Bid the Project.

  4. Required Contractor and Subcontractor Registration

  1. Owner shall accept Bids only from Bidders that (along with all Subcontractors listed in Document 00 4330, Subcontractors List) are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. 
  2. Subject to Labor Code Sections 1771.1(c) and (d), any Bid not complying with paragraph 4.A, above, shall be returned and not considered; provided that if Bidder is a joint venture (Business & Professions Code Section 7029.1) or if federal funds are involved in the Contract (Labor Code Section 1771.1(a)), Owner may accept a non-complying Bid provided that Bidder and all listed Subcontractors are registered at the time of Contract award.
• MANDATORY BID PROTEST PROCEDURES —

  1. Submission of Written Bid Protest

  1. Any Bid protest in connection with the construction contract or work described in general in Document 00 1115 (Notice Inviting Bids) must be submitted in writing to the City’s Director of Public Works, 1800 Francisco Boulevard, Pacifica, CA 94044, before 4:00 p.m. of the fifth Business Day following opening of Bids.
  2. The initial protest document must contain a complete statement of the basis for the protest. 
  3. The protest must refer to the specific portion of the document that forms the basis for the protest. 
  4. The protest must include the name, address, and telephone number of the person representing the protesting party. 
  5. Only Bidders who the Owner otherwise determines are responsive and responsible are eligible to protest a Bid; protests from any other Bidder will not be considered.  In order to determine whether a protesting Bidder is responsive and responsible, Owner may evaluate all information contained in any protesting Bidder’s Bid and conduct the same investigation and evaluation as Owner is entitled to take regarding an Apparent Low Bidder.
  6. The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest.  Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

  2. Exclusive Remedy

  The procedure and time limits set forth in this paragraph are mandatory and are Bidder’s sole and exclusive remedy in the event of Bid protest.  Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings.  A Bidder may not rely on a protest submitted by another Bidder but must timely pursue its own protest.

• AWARD AND EXECUTION OF CONTRACT —

  1. Notice of Award and Submittal of Executed Contract Documents

  1. If Contract is to be awarded, it will be awarded to the lowest responsible responsive Bidder.  Owner will issue Document 00 5105 Notice of Award.  Such Award, if made, will be made within 90 days after the opening of the Bids.
  2. Successful Bidder must execute and submit to Owner the “Required Contract Documents and Proof of Insurance” set forth below, by 5:00 p.m. of the [20^th] Day following the Notice of Award. [This subparagraph 5.01 B should mirror Document 00 5105, paragraph 2.]

  2. Required Contract Documents and Proof of Insurance

  1. Document 00 5205 (Construction Services Agreement), fully executed by successful Bidder.  Submit [two] originals, each bearing an original signature on the signature page and initials on each page.
  2. Insurance certificates and endorsements required by Document 00 5205 Appendix C:  Submit one original set.
  3. If Contract Sum exceeds (or is expected to exceed) $25,000, Construction Performance Bond in form provided at Document 00 5205 Appendix D, fully executed by successful Bidder and surety, in the amount set forth therein.  Submit one original.
  4. If Contract Sum exceeds (or is expected to exceed) $25,000, Construction Labor and Material Payment Bond in form provided at Document 00 5205 Appendix E, fully executed by successful Bidder and surety, in the amount set forth therein.  Submit one original.
  5. Any other items identified by Owner in Document 00 5105 (Notice of Award).

  3. Failure to Execute and Deliver Documents:

  1. If Bidder to whom Contract is awarded, within the period described in this Document 00 2115, fails or neglects to execute and deliver all required Contract Documents and file all required bonds, insurance certificates, and other documents, Owner may, in its sole discretion, rescind the award, recover on Bidder’s surety bond, or deposit Bidder’s cashier’s check or certified check for collection, and retain the proceeds thereof as liquidated damages for Bidder’s failure to enter into the Contract Documents.  Bidder agrees that calculating the damages Owner may suffer as a result of Bidder’s failure to execute and deliver all required Contract Documents would be extremely difficult and impractical and that the amount of Bidder’s required Bid security shall be the agreed and presumed amount of Owner’s damages.
  2. Upon such failure to timely deliver all required Contract Documents as set forth herein, Owner may determine the next Apparent Low Bidder and proceed accordingly.  Such Award, if made, will be made within 60 days after the opening of the Bids.
• GENERAL CONDITIONS AND REQUIREMENTS —

  1. Modification of Commencement of Work:

  1. Owner expressly reserves the right to modify the date for the Commencement of Work under the Contract and to independently perform and complete work related to Project.  Owner accepts no responsibility to Contractor for any delays attributed to its need to complete independent work at the Site.
  2. Owner shall have the right to communicate directly with Apparent Low Bidder’s proposed performance bond surety, to confirm the performance bond.  Owner may elect to extend the time to receive faithful performance and labor and material payment bonds.

  2. Conformed Project Manual:

  Following Award of Contract, Owner may prepare a conformed Project Manual reflecting Addenda issued during bidding, which will, failing objection, constitute the approved Project Manual.

  3. Payment Bond:

  If the Project described in Document 00 1115 (Notice Inviting Bids) involves an expenditure in excess of $25,000, the successful Bidder must file a payment bond with and approved by Owner prior to entering upon the performance of the Work, in accordance with Civil Code Section 9550, et seq.

  4. Wage Rates:

  Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City’s Engineering Division located at 1800 Francisco Boulevard, Pacifica, CA 94044 and may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm] and are deemed included in the Bidding Documents.  Upon request, Owner will make available copies to any interested party.  Also, Contractor shall post the applicable prevailing wage rates at the Site.

  5. Withdrawal of Bids:

  Bidders may withdraw their Bids at any time prior to the Bid opening time fixed in this Document 00 2115, only by written request for the withdrawal of Bid filed with the City at the Engineering Division located at 1800 Francisco Boulevard, Pacifica, CA 94044 Bidder or its duly authorized representative shall execute request to withdraw Bid.

  6. Ineligible Contractors and Subcontractors:

  The City shall not accept a Bid from a Bidder who is ineligible to bid or work on, or be awarded, a public works project pursuant to Labor Code Section 1777.1 or 1777.7.  Bidders and the Contractor who is awarded the project contract shall not utilize, or allow work by, any subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Labor Code Section 1777.1 or 1777.7.  (See Public Contract Code Section 6109.)  The California Division of Labor Standards Enforcement publishes a list of debarred contractors and subcontractors on the Internet at www.dir.ca.gov/DLSE/debar.html.

  7. Public Records Act Requests:

  1. In accordance with the Public Records Act, Owner will make available to the public all correspondence and written questions submitted during the Bid period, all Bid submissions opened in accordance with the procedures set forth herein, and all subsequent Bid evaluation information.  Except as otherwise require by law, Owner will not disclose trade secrets or proprietary financial information submitted by Bidders that has been designated as confidential by Bidder.
  2. Upon a request for records regarding this Bid, Owner will notify the Bidder involved, within 10 Days from receipt of the request, when the records will be made available for inspection.  If the Bidder timely identifies any “proprietary, trade secret, or confidential commercial or financial” information that Bidder determines is not subject to public disclosure, and requests that Owner refuse to comply with the records request, Bidder will, at its sole expense, take all appropriate legal action and defend Owner’s refusal to produce the information in all forums; otherwise Owner will make such information available to the extent require by applicable law, without restriction.
  3. Information disclosed in the Bid and the attendant submissions are the property of Owner unless Bidder makes specific reference to data that is considered proprietary. 

  8. Substitutions:

  Bidders must base their Bids on products and systems specified in the Contract Documents or listed by name in Addenda.  Substitutions are permitted only as provided in the Contract Documents.

  9. Definitions:

  All abbreviations and definitions of terms used in this Document 00 2115 and not otherwise defined herein are set forth in Document 00 5205 (Construction Services Agreement).

Submission Requirements

• UNIT PRICE SCHEDULE (required) —

  Pursuant to and in compliance with your Notice to Contractors and the Contract Documents relating to the Project including Addenda, our firm having become thoroughly familiar with the terms and conditions of the Contract Documents and with the local conditions affecting the performance and the costs of the Work at the place where the Work is to be done, and having inspected the site in all particulars, hereby proposes and agrees to fully perform the work within the time stated and in strict accordance with the Contract Documents (including the furnishing of any and all labor and materials) and do all the work required to construct and to complete said work in accordance with the Contract Documents, and that Contractor will take in full payment therefore the amounts shown on the unit price schedule (pricing table) included herein.

• RESERVATION* (required) —

  It is understood that the Owner reserves the right to reject this bid, but that this bid shall not be withdrawn for a period of 60 days from the date prescribed for its opening.

• BOND ACCOMPANYING BID (required) —

  Accompanying this bid is the required Bond in an amount equal to at least 10% of total of the bid, naming the Owner as Obligee or Payee, as applicable. Original Bidder’s Bond with surety seal, cashier's check, certified check or cash must be MAILED and postmarked no later than date of bid.

  City Clerk, 170 Santa Maria Avenue, Pacifica, CA 94044

• BIDDER REGISTRATION FORM (required) —

  Please upload the Bidder Registration Form

• SUBCONTRACTORS (required) —

  Please upload the Subcontractor List

• NON-COLLUSION AFFIDAVIT (required) —

  Please upload the Non-Collusion Affidavit

• BIDDER CERTIFICATIONS (required) —

  The undersigned certifies that the Contract Documents have been thoroughly read and understood and that, except as may be specifically noted and contained in addenda, there are no discrepancies or misunderstandings as to the meaning, purpose or intent of any provision in the Contract Documents or as to the interpretation of the same. The undersigned hereby incorporates by reference, the same as though set out in full, all provisions of the Notice to Contractors and Information for Bidders published by Owner and pertaining to the work described in this bid.

  The undersigned is licensed in accordance with State Law providing for the registration of Contractors,

  No payment for work or material under this Contract will be made by Owner unless and until the Owner receives verification from the State Registrar of Contractors that the records of the Contractor's State License Board indicate the successful bidder was properly licensed at the time the Contract was awarded.

  Any bidder not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, an appropriate disciplinary action by the Contractor's State License Board.

  In addition, failure of the bidder to obtain and maintain proper and adequate licensing for the Contract shall constitute a failure to execute or perform this Contract and shall result in the forfeiture of the security of the bidder. The representations made herein are under penalty of perjury.

  I declare under penalty of perjury that I have the authority to execute this bid form and that the foregoing is true and correct.

  Please upload the Bidder Certifications

• CARB-OFF-ROAD-DIESEL-CERTIFICATION (required) —

  Please upload the CARB-Off-Road-Diesel-Certification

• Project Description (required)
• Working Days (required)
• Estimated Cost (required)
• REQUIRED CSLB LICENSE (required) —

  CSLB LICENSE REQUIRED

• Specialty License (required) —

  Specialty License