Active SLED Opportunity · FLORIDA · CITY OF ORLANDO
AI Summary
City of Orlando seeks proposals for synthetic turf playing field replacement at Camping World Stadium, meeting NFL standards for the Jacksonville Jaguars' 2027-2028 season and ensuring an 8-year lifespan with environmental compliance.
The City of Orlando (City) is soliciting proposals from interested and qualified Proposers to provide Playing Field Replacement Services at Camping World Stadium.
The primary objective is to provide a cost-effective synthetic turf surface that achieves strict compliance with the newly established criteria adopted by the National Football League (NFL) - National Football League Player's Association (NFLPA) Joint Surface Safety and Performance Committee throughout the Jacksonville Jaguars’ one-season residency in Orlando.
An additional, though no less important, objective is to ensure that the provided system delivers an 8-year total lifespan that meets the City's long-term needs for comfort, cooling, and multievent performance after the Jaguars depart. This may include compliance for other periodic NFL events including regular season games and the NFL Pro Bowl.
The City is also committed to environmental health and safety objectives. The project should minimize the negative impacts of synthetic turf disposal and the release of microplastics by requiring advanced waste management and strict compliance with per- and polyfluoroalkyl substances (PFAS) and Heavy Metal material testing.
Activitas has consulted with the City of Orlando (City) and its partner, Florida Citrus Sports (FCS), since 2010 on issues related to the playing surface at Camping World Stadium, formerly known as the Citrus Bowl. This includes the original conversion from Bermudagrass to infilled synthetic turf and subsequent replacements including the most recent resurfacing in 2020.
The current surface is an AstroTurf Rootzone 3D3 Blend TRIONIC HD 52 with a 2” pile height. The carpet sits on top of a Brock SP-17 pad and is infilled with a blend of silica sand and a processed wood infill known as “Brockfill”. Prior surfaces have utilized sand and Styrene-Butadiene Rubber (SBR) crumb rubber. Based on Orlando’s climate, the current natural infill has provided a noticeably more comfortable environment for users and is highly regarded by both the City and FCS.
The synthetic surface has been utilized for high school and National Collegiate Athletic Association (NCAA) football games, including two (2) major college bowl games, and several NFL Pro Bowls from 2018 to 2025. The surface is frequently covered with temporary grass surfaces for high profile soccer events including several Florida Cups, international friendlies, and matches for the 2025 International Federation of Association Football "FIFA " Club World Cup. It is also periodically covered with venue flooring (Terraplas, I-Trac and similar) for major concert series and events ranging from WrestleMania to Monster Jam.
The field base is a conventional underdrained two-layer system with an open graded crushed stone base and a finer stone grading/finishing layer. It also contains a triaxial grid between the subgrade and the crushed stone base to mitigate the significant forces placed on the base by concert stages, earth berms and impacts from motorized vehicles utilized for these events. The base was recently tested for permeability and suitability for reuse by SportsLabs. A report is included as part of this RFP.
The stadium is currently undergoing a $400 million renovation project scheduled for completion in 2027. The project will add technology improvements, increase seating capacity and suites, provide additional fan amenities, and change the lower bowl to provide flexible concert staging area(s).
Concurrent with the completion of the renovation in 2027, the City of Orlando will welcome the Jacksonville Jaguars of the National Football League as principal tenants for the 2027-2028 NFL season while EverBank Stadium in Jacksonville is expanded and renovated. This will be a critical factor in the decision-making process for the replacement of the surface.
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Section 8.10. - Operating Plan and Section 8.11. Project Approach to Work.
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Section 8.8. - Proposer's Experience and Section 8.9. Staff Experience.
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “H.”
This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “F.”
This criteria will include, but will not be limited to, evaluation of the pricing information submitted.
Respondents must acknowledge all issued addenda by confirming below. Failure to acknowledge may result in a non-responsive submittal.
The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and will be cause for rejection of the Submittal.
The undersigned acknowledges receipt of all issued addenda:
I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.
In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.
I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria.
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The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.
A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response.
Please download the Human Trafficking Affidavit below, complete, sign, notarize, and upload.
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Upload signed copy of Respondent's most current W-9 .
Upload copy of Respondent's Certificate of Insurance.
Upload the Letter of Surety from the Proposer's bonding agent, stating their ability to provide a 100% payment and performance bond if they are the successful proposer.
Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted in the City's e-Procurement Portal by the due date and time.
If not, you will be prompted to enter contract terms.
It is the intent of the City to award a Contract for a ________ (__) year term
The Contract may, by mutual assent of the parties, be renewed for _______ (__) additional _______ (__) month periods
up to a cumulative total of ____________months.
THIS SECTION IS TO BE USED SPARINGLY. PRIOR APPROVAL OF THE CPO IS REQUIRED.
Note: If using OpenGov's pricing proposal (built-in), respond "NO"
If using a separate pricing proposal attachment, respond "YES"
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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