CareWare 6 Maintenance and Hosting

CAREWare is a free, electronic health and social support services information system for HRSA’s Ryan White HIV/AIDS Program recipients and providers. CAREWare was developed by HRSA’s HIV/AIDS Bureau and first released in 2000.
CAREWare has been overhauled with an entirely new user interface that runs in any internet browser (except for Internet Explorer which does not fully support HTML 5). Version 6 includes all of the same functionality as Version 5, plus some additional features, and uses the same underlying SQL Server database.

MSDH is seeking a vendor to support the agency’s use of CareWare 6 and applicable maintenance and hosting related to the software application.

Project Details

• Reference ID: 2026-MNT-ITS-095
• Department: STD/HIV Care and Services
• Department Head: Kendra Johnson (Director, Office of Communicable Diseases)

Submission Requirements

• MAGIC Vendor ID Number (required) —

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  This should be a 10 digit number beginning with 310...

• EPO/EPL (required) —

  Confirm that this quote falls under IT Hardware EPO 4671.

• Debarment, Suspension, and Eligibility (required) —

  The applicant certifies that they or any of its principals _____ presently debarred, suspended, proposed for debarment, or declared ineligible for award of federal or state contracts.

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  The applicant certifies that they or any of its principals _____ presently indicted for, or otherwise criminally or civilly charged by a government entity.

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• Conviction or Acknowledgment of Fault (required) —

  The applicant certifies that they or any of its principals _____ within the last five (5) years, been the subject of a federal or state criminal proceeding resulting in a conviction or other acknowledgment of fault, been the subject of a federal or state civil or administrative proceeding resulting in a finding of fault with a monetary fine, penalty, reimbursement, restitution, and/or damages greater than $5,000 or other acknowledgment of fault;  convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) contract or subcontract; violation of Federal or State antitrust statues relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.

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• Contract Termination By Default (required) —

  The applicant certifies that they or any of its principals _____ within the last three (3) years preceding this offer, had one or more contracts terminated for default by any federal agency.

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• Felony Criminal Violations (required) —

  The applicant certifies that they or any of its principals _____ within the last twenty-four (24) months, been convicted of a felony criminal violation under federal or state law.

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• Purpose (required) —

  Please provide the purpose of this solicitation by filling in the text that should be in the section highlighted below:

  The Mississippi State Department of Health (hereinafter "Agency") has issued this solicitation for the purpose of soliciting quotes from qualified providers to provide _______.

• EPO/EPL? (required)
• Electronic Pricing Table (required) —

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• Period of Performance - Start (required) —

  What is the estimated calendar date on which the period of performance for services obtained through this SOQ shall begin?

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  July 1, 2025

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  What is the estimated calendar date on which the initial period of performance for services obtained through this SOQ shall end?

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  December 31, 2025

• Funding Information
• Cost Center (required) —

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  EXAMPLE 1
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• Internal Order (required) —

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  EXAMPLE 1
  30000035771  100%