Citywide Grounds Maintenance & Landscaping Services - Facilities & Neighborhood Parks

Background

The City of Cooper City is a metropolitan municipality serving more than 34,000 residents and encompassing an area of 8 square miles.

Project Details

• Reference ID: RFP2026-2
• Department: Utilities
• Department Head: Akin Ozaydin (Director)

Important Dates

• Questions Due: 2026-06-08T16:00:00.000Z
• Pre-Proposal Meeting: 2026-06-01T12:30:00.000Z — City Hall Auditorium, 9090 SW 50th Place, Cooper City, FL 33328

Addenda

• Addendum #1 (released 2026-05-19T15:56:23.955Z) —

  Please use the See What Changed link to view all the changes made by this addendum. 

Evaluation Criteria

• Proposer’s Experience and Past Performance (25 pts) —

  Evaluation of the Proposer’s demonstrated experience in providing grounds maintenance, landscape maintenance, plant maintenance, fertilizer application, and related services for governmental entities, commercial properties, parks, athletic facilities, or similarly sized and complex facilities. Consideration may include the Proposer’s years of experience, quality of services provided, references, past performance, history of contract compliance, ability to maintain schedules, and experience managing multiple locations and service groups simultaneously.

• Qualifications and Experience of Key Personnel (15 pts) —

  Evaluation of the qualifications, certifications, experience, and technical expertise of the Proposer’s proposed key personnel, supervisors, project managers, and staff assigned to perform the Services. Consideration may include applicable licenses and certifications, experience with fertilizer and herbicide application, knowledge of Florida landscaping and horticultural practices, safety training, and the organizational structure proposed for managing the Contract.

• Proposer’s approach to providing the Services requested in this Solicitation (15 pts) —

  Evaluation of the Proposer’s overall approach, methodology, and understanding of the Services required under this Solicitation. Consideration may include the Proposer’s maintenance approach, quality control procedures, scheduling practices, communication methods, responsiveness to service requests, storm preparation and recovery procedures, equipment utilization, and ability to maintain the City’s facilities, parks, and landscaped areas in a safe, clean, healthy, and aesthetically pleasing condition.

• Equipment, Resources, and Operational Capacity (20 pts) —

  Evaluation of the Proposer’s ability to provide adequate staffing, equipment, vehicles, tools, materials, and other resources necessary to successfully perform the Services. Consideration may include the condition and availability of equipment, backup resources, operational capacity, response capability, and the Proposer’s ability to provide uninterrupted services throughout the term of the resultant Contract.

• Financial Stability and Capacity (5 pts) —

  Evaluation of the Proposer’s financial stability and capacity to successfully perform the Services throughout the term of the resultant Contract. Consideration may include the Proposer’s financial resources, organizational stability, years in business, evidence of financial solvency, ability to sustain operations, and overall capability to support staffing, equipment, materials, and operational demands associated with the Services requested under this Solicitation.

• Price Proposal (20 pts) —

  Evaluation of the Proposer’s proposed pricing for the Services requested under this Solicitation. Pricing may be evaluated for reasonableness, competitiveness, completeness, and overall value to the City, including pricing by Group, location, and service type, as applicable. Pricing shall be considered in conjunction with the technical evaluation criteria to determine the proposal most advantageous to the City.

Submission Requirements

• Proposer Identification
• Legal name of entity and Federal Employer Identification Number (FEIN): (required)
• Provide the address to your firm's principal place of business, if different than the address in your firm's vendor profile.
• Provide your firm's operating address. (required)
• Indicate your firm's organizational structure. (required)
• List the names of subcontractors/subconsultants which will be to provide the requested goods and/or services. (required)
• Provide the name, title, phone number and email address for your firm's primary contact for this solicitation. (required)
• List all owners and/or partners of the entity. Ensure to include the percentage of ownership for each owner/partner. (required)
• Are any of the owners/partners listed above owners/partners of other entities? If yes, identify the name of the owner/partner, other company names and percentage of ownership. (required)
• Provide the name, title, telephone number and email address for your firm's Authorized Signatory Contact. (required)
• Provide the total number of employees of your entity. (required)
• Will a Labor Force Company be used to provide any workers? (required)
• Are any owner(s)/principal(s)/person(s) with ownership interest in the company a City of Cooper City Elected Official, Agency Board Member or Employee? (required)
• Are any immediate family members of your entity's owner(s)/principal(s)/person(s) with ownership interest in the company a City of Cooper City Elected Official, Agency Board Member or Employee? (required)
• Have any lawsuits been file against your company in the past 5 years? (required)
• If yes, in a separate attachment, identify each lawsuit and its current disposition. For each lawsuit provide its case number, venue, the year the suit was filed, the basis for the claim or judgment, its current disposition and, if applicable, the settlement unless the value of the settlement is covered by a written confidentiality agreement.
• To the best of your knowledge, is your company or any officers of your company currently under investigation by any law enforcement agency or public entity. (required)
• If yes, in a separate attachment, provide details including the identity of the officer and the nature of the investigation.
• Have any Key Staff or Principals (including stockholders with over 10% ownership) of the company been convicted by a Federal, State, County, or Municipal Court of or do any Key Staff or Principals have any pending violations of law, other than traffic violations?
• If yes, in a separate attachment, provide an explanation of any convictions or pending action including the name of the Key Staff member or Principal involved and the nature of the offense.
• Has your company been assessed liquidated damages or defaulted on a project in the past five (5) years? (required)
• If yes, in a separate attachment provide an explanation including the name of the project, the circumstances of default or assessed damages, and the ultimate disposition of the issue.
• Has the entity or its principals failed to qualify as a responsible offeror, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? (required)
• If yes, in a separate attachment provide an explanation including the year, the name of the awarding agency, and the circumstances leading to default.
• Has the Bidder or any of its principals ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? (required)
• If yes, in a separate attachment provide the date, court jurisdiction, action taken, and any other explanation deemed necessary.
• Technical Proposal
• Technical Proposal (required) —

  Proposer's Technical Proposal shall be submitted in PDF format under this subsection. Proposers should carefully follow the format and instructions outlined within the solicitation.

  The purpose of the technical proposal is to demonstrate the qualifications, competence, capacity and methodology of the firms seeking to provide the services in conformity with the requirements of this solicitation. The technical proposal should demonstrate the combined qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an approach that will meet the solicitation requirements.

  The technical proposal should address all of the points outlined in this solicitation. The proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer’s capabilities to satisfy the requirements of the solicitation. 

  The price proposal will be evaluated subjectively in conjunction with the technical proposal, including an evaluation of how well it matches Proposer’s understanding of the City’s needs described in this Solicitation, the Proposer’s assumptions, and the value of the proposed services. The price evaluation is used as part of the evaluation process to determine the highest-ranked Proposer. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as may be in the best interest of the City.

  Notes:

  1. Unit prices shall be shown and where there is an error in extension of prices, the unit price shall govern.
  2. Proposer shall include all services and associated fees. Proposer shall itemize all services, including hourly rates for all professional, technical and support personnel, and other charges related to the completion of the work.
  3. The proposer is advised to consider any inflation expected during the term of the contract.
  4. Alternate proposals will not be considered unless authorized in the RFP document.
• Submitter's Authorized Representative's Signature & Date:
• THE EXECUTION OF THIS FORM CONSTITUTES THE CONSENT OF THE BIDDER TO BE BOUND BY THE TERMS OF ITS SUBMITTAL AND THE SOLICITATION. FAILURE TO SIGN WHERE INDICATED BELOW BY AN AUTHORIZED REPRESENTATIVE MAY RENDER THE SUBMITTER NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY RESPONSE THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE SUBMITTER TO THE TERMS OF ITS SUBMITTAL AND THE SOLICITATION. (required)
• Date of Signature. (required)
• Brief Description of Service(s) (required)
• Bonding (required) —

  Are Bonds applicable for this project?

• Bond Types (required) —

  Select which bonds apply:

• Insurance Requirements (required) —

  Select which insurance(s) are required for your project.

• Does your project require Specialized Coverages (Insurance) (required)
• Select which Specialized Coverages are applicable to your project: (required)
• Federal/Grant Funding (required) —

  Are you using Federal or Grant funding for this project?

• Funding Type (required) —

  What type of funding are you using?

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example: 
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Pre-Bid Meeting (required) —

  Will there be a Pre-Bid meeting for your project?

• Pre-Bid Meeting Type (required) —

  Select whether it is mandatory or non-mandatory.