Cleaning Services for the Community Police Commission Offices

The City of Cleveland, on behalf of the Community Police Commission (CPC), is soliciting proposals from qualified vendors to provide professional cleaning services for the CPC offices located at 3631 Perkins Avenue, Suites 4C and 3CE, Cleveland, Ohio. The selected vendor will be responsible for maintaining a clean, safe, and sanitary office environment.

Background

The Cleveland Community Police Commission (CPC) was established in 2015 as part of the terms of the Consent Decree between the City of Cleveland and the U.S. Department of Justice (DOJ). Following an investigation, the DOJ determined there was a pattern of excessive force used by the Cleveland Division of Police (CDP). These findings were documented in the DOJ’s findings letter. The Consent Decree outlined the work that needed to be done so CDP policies, practices and procedures comply with Constitutional law.

The CPC’s purpose is to bring community voices into the process of police reform. Ongoing community input is crucial to ensure policing in Cleveland is constitutional, effective, and consistent with community values. We work with the community to ensure that a variety of community perspectives about policing are heard and reflected in the CPC’s reports and policy recommendations.

Project Details

• Reference ID: 2025-RFP-132
• Department: Community Development
• Department Head: Joy Anderson (Director)

Important Dates

• Questions Due: 2026-05-20T16:00:00.000Z
• Pre-Proposal Meeting: 2026-05-18T15:00:00.000Z — 3631 Perkins Ave Cleveland, OH 44114

Evaluation Criteria

• Technical Approach and Service Methodology (20 pts) —

  Evaluators assess the proposer's understanding of CPC's cleaning needs and the clarity, feasibility, and thoroughness of the proposed service plan, including:

  Daily and periodic cleaning procedures

  • Quality control measures
  • Staffing levels and supervision
  • After-hours service plan
  • Safety and sanitation protocols
• Cost Proposal and Value (30 pts) —

  Evaluators review the proposer's pricing for clarity, competitiveness, and alignment with the proposed level of services, including"

  • Total annual cost
  • Itemized breakdown (labor, supplies, optional services)
  • Cost reasonableness relative to scope
  • Transparency of pricing
• Capacity and Operational Resources (25 pts) —

  Evaluators assess the proposer's ability to begin service promptly and maintain consistent performance throughout the contract term, including:

  • Availability of equipment and supplies
  • Backup staffing plans
  • Ability to scale or adjust services as needed
• Responsiveness and Completeness of Proposal (25 pts) —

  Evaluators consider how well the proposer adheres to the RFP instructions and whether it demonstrates professionalism and attention to detail, including:

  • Completeness of requirement documentation
  • Clarity and organization
  • Compliance with submission requirements

Submission Requirements

• Technical Proposal (required)
• Price Proposal (required)
• Vendor Background Information
• Provide information about any local branch offices or support centers that might serve an account in Cleveland, OH, including number of employee and type of services provided (required)
• Provide name of each principal. (required)
• Provide the year the company was established and any former firm names (required)
• Type of Company (required)
• Provide the state and type of incorporation (required)
• Provide information on related services offered by the company (required)
• Provide the total number of FTEs in the company. (required)
• Provide average years of experience of professional staff. (required)
• Vendor Client References
• VENDOR CLIENT REFERENCE #1 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• VENDOR CLIENT REFERENCE #2 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• VENDOR CLIENT REFERENCE #3 (required) —

  Please include the following information: 

  • Proposing Vendor Name
  • Reference Company/Organization Name
  • Reference Address
  • Reference Contact Name
  • Contact’s Position
  • Contact’s Telephone Number
  • Type of Company/Organization (Industry)
  • Number of Employees
  • Services Performed
  • Sub-contractors used
  • Identify any vendor staff that worked on this reference company's project, that are proposed for City
  • Original Cost Estimates
  • Actual Final Costs
  • Comments
• City Required Forms
• NOTICE TO BIDDERS AND OEO SCHEDULES (required) —

  Please download the below documents, complete, and upload.

• NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2026 (required) —

  Please download the below documents, complete, and upload.

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE: (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Pricing (required)
• Applicable Language for Goals for Subcontractors (required)
• Is this RFP for Airport? (required)
• Insurance Requirements (for Airport RFP only) (required)
• Do you require insurance from the awarded vendor for this RFP? (required)