CLEVELAND PUBLIC POWER (CPP) GENERAL ENGINEERING SERVICES

The City of Cleveland (City), Department of Public Utilities (DPU), Division of Cleveland Public Power (CPP) is issuing this request for proposal (RFP) to award professional services contracts to fulfill its needs for general engineering & related services for a period of two (2) years.

CPP anticipates awarding this contract to one (1) or more qualified firms. Multiple awarded contracts established under this RFP may be used to support CPP’s ongoing and future project needs.  Task orders will be issued on a competitive or rotational basis at the discretion of the CPP.

Project Details

• Reference ID: 2026-RFP-143
• Department: Public Utilities
• Department Head: Martin J. Keane (Director)

Important Dates

• Questions Due: 2026-08-20T16:00:00.000Z
• Pre-Proposal Meeting: 2026-08-13T14:00:00.000Z — Microsoft Teams Phone Number: 929-352-1743, Access Code: 917 967 485#

Evaluation Criteria

• Scope of Work —

  CPP routinely enters into general engineering services contracts to supplement CPP engineering staff. These contracts enable CPP to respond to projects that   require either specialized knowledge or more manpower than CPP is able to provide.

   

  CPP is currently engaged in Generation, Operation Improvements and Transmission and Distribution System projects and may initiate other projects each year, which require a full range of planning, engineering, design and construction administration consulting services that cannot be provided by City personnel. 

   

                 Services may be required in the following areas:

   

  1. Conceptual System Planning
  2. Feasibility Studies
  3. Transmission System Design
  4. Development of Standards
  5. OH/UG Distribution system design
  6. Environmental Studies
  7. Design Review
  8. Drafting (CAD)
  9. Working Drawings Preparation
  10. Construction Cost Estimates
  11. Contract Document and Specification Preparation
  12. Bid and Award Services
  13. Construction Inspection / Administration
  14. Prospect Closeout
  15. Right of Way Services
  16. Geotechnical Survey
  17. Survey / Mapping
  18. Easement Acquisitions
  19. Parcel Legal Descriptions
  20. Static and Dynamic Load Flow Studies
  21. Fault Analysis and Coordination Studies
  22. Short Circuit Analysis and Modeling
  23. Distributed Generation Impact Studies
  24. Relay/Transformer Settings
  25. SCADA Implementation – RTU, SER and DER design
  26. Record Drawings
  27. Smart Grid Transition Planning Facility and Compliance Studies
  28. Asset Management
  29. Substation Automation and Communications, IEC 61850
  30. Startup and Commissioning
  31. Protection and Control Equipment Specification and Procurement
  32. Any other services deemed necessary
  33. General Engineering Services, Including:
  34. Civil
  35. Structural
  36. Mechanical
  37. Electrical
  38. Any others deemed necessary

  3.2 Potential Projects

  Projects that may occur within in this contract include, but are not limited to:

   

  1. New Transmission Interconnection and Substation
  2. Activation of Southerly Transmission Line
  3. Modernization of Lake Road Primary Substation
  4. Distributed Energy Interconnection
  5. Smart Grid Practice Implementation
  6. SCADA System Expansion
  7. Data Center Integration
  8. Asset Management Assistance

   

          The City reserves the right to modify the scope of services at any time before execution of a contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgment, and in the best interest of the City.

   

  3.3 Required Software (Latest Versions)

   

  1. Aspen One-liner
  2. GE PSLF a.k.a. Power Flow
  3. Siemens PSS/E
  4. Easy Power
  5. AutoCAD
  6. ARC FM
  7. Adobe or REVU Bluebeam

   

  3.4 Project Schedules and Deliverables

  3.4.1 Task Order

   

  CPP will issue a written request for qualifications or proposal that has a unique Task Order identifier and typically includes the following:

  1. 1. 1. Statement of work or objectives
        2. Task order deliverables. 
        3. Quality control, level of detail and/or specific tracking metrics
        4. Task time period and/or key milestone dates
        5. Contract type of Firm Fixed Fee or Time and Materials Not to Exceed or Cost Plus.
        6. Submission instructions and deadline

  The Services consultant shall respond within seven (7) business days, unless specified otherwise, that includes:

  1. 1. 1. Technical Approach
        2. Scope of Work
        3. Key Staff names and qualifications
        4. Similar project experience
        5. Hours, reimbursable, and cost or price
        6. Detailed schedule with review and deliverable milestones
        7. Any other items specially identified 

   

  CPP will evaluate the submissions and make a selection based on criteria identified in the Task Order Request.   A written, signed Task Order will be issued to authorize work that includes funding amount, time duration, and billing information.  The design consultant shall not incur any costs or commence work until receipt of the Task Order.

   

  3.4.2 Task Order Modifications

   

  Whenever the contractor believes there is a need for a modification to the task order scope of work, fee, or duration, the contractor should submit a written Request to Modify the Task Order within 15 business days of the event triggering the need for modification.

   

  CPP may send a written request to modify the Task Order to the contractor and the contractor should respond with a Request to Modify the task order within 15 business days.

   

  A Request to Modify Task Order must include the following:

  1. 1. 1. Scope of Work additions and deletions
        2. Fee adjustment amount with detailed breakdown to match original contract format
        3. Deadline adjustment amount
        4. Justification for the request

   

  If approved, a written, signed Task Order Modification will be issued to authorize work that includes funding amount change, time duration change, and billing information. 

   

  3.4.3 Task Order Closure

   

  Requirements to complete the Task Order will vary by the scope of work and will be identified in each Task Order.  The contractor must complete these requirements to the satisfaction of CPP to receive final payment.

   

  3.4.4 Complex Task Orders

   

  Task Orders that are complex or those that will extend more than 60 days in duration will requires interim submissions.  CPP will ensure access to all available record drawings and system information as well as, access to facilities.  It is our anticipation that the successful consultant shall be able to complete design task orders with minimal input from CPP.  The submissions, when required, will be identified in the request for task order issued by Cleveland Public Power.  Interim submissions will be required at the 30%, 60%, and 90% levels as well as, the final submission.  The Consultants invoices must be comparable to the overall percentage of work completed. 

   

  The submissions shall include, but not limited to:

   

  1. 1. 1. Summary of work completed to date
        2. Design Drawings (include percentage complete for each drawing)
        3. Specifications (include percent complete for each specification)
        4. Design Challenges/Information Required
        5. Cost Estimate for Construction.

   

  3.4.5 Required Items

   

  CPP has established the following list of items that the consultant will be required to provide as deliverables. CPP reserves the right to modify the list of deliverables at any time before execution of a contract to add, delete, or otherwise amend any report or other deliverable, as it deems necessary, in its sole judgement, and in the best interest of CPP.

   

  All submissions by the consultant shall conform to CPP standards. All drawings and calculations must be stamped by a Professional Engineer licensed to practice in the State of Ohio.  After the consultant has completed the activities as authorized in each task, they shall submit a final report, in hard copy and where applicable, in electronic form (in the latest versions of MS Word, Auto CAD, MS Excel or Adobe). The report shall include the following items:

   

  1. 1. 1. Collected information.
        2. Design notes and calculation.  Signed and sealed by a P.E.
        3. Design drawings. Signed and sealed by a P.E.
        4. Specifications. Signed and sealed by a P.E.
        5. Shop Drawing approvals.
        6. Inspection reports.
        7. All task correspondence.
        8. All other defined deliverables.

   

  CPP reserves the right to add related services as needed.

   

  Unless otherwise expressly provided, the term of the agreement shall begin upon its date of execution and, unless extended by City or unless sooner canceled or terminated under the provisions of the agreement, shall expire when all required deliverables have been submitted to and approved by the Director and all other services have been satisfactorily performed and accepted by the Director.

   

   

Submission Requirements

• Technical Proposal (required)
• Proximity Table (required)
• CWD Questions (required) —

  Please download the below documents, complete, and upload.

• Fee Proposal (required)
• VENDOR ENTRY FORM (required) —

  Please download the below documents, complete, and upload.

• City Required Forms
• NOTICE TO BIDDERS AND OEO SCHEDULES —

  Please download the below documents, complete, and upload.

• NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2026 (required) —

  Please download the below documents, complete, and upload.

• FEDERAL FORM W-9 (required)
• AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE: (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Proof of Compliance
• Select the applicable Division (required)