Compactor Maintenance and Repair Services

The Department of Public Works (Department) is seeking Compactor Services and Repairs for 'as-needed' maintenance and repairs for four (4) trash compactors ("Compactors") located in Redwood City, CA. The selected vendor will be required to provide the necessary labor, materials, equipment/tools, etc., as fully required to complete the needs for County of San Mateo's facilities that have Compactors. The Compactors are utilized daily throughout the year to compact interior office and outdoor trash.

The Department is considering entering into one (1) agreement in a not-to-exceed amount of 150,000 for a maximum individual term up to five (5) years.

Project Details

• Reference ID: 2025-RFP - Informal-00551
• Department: Public Works - Facilities Services - Custodial Services
• Department Head: Ann M. Stillman (Director)

Evaluation Criteria

• Price (100 pts)

Submission Requirements

• Minimum Qualifications
• Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years? (required)
• Account manager has a minimum of two (2) years of experience within the last five (5) years in providing account services? (required)
• Please confirm your firm is registered with System for Award Managerment (SAM) (required)
• What is the registered Business Name and Unique Entity ID (UEI) No.? (required) —

  Unique Entity ID (UEI) numbers can be found on sam.gov

• Technical Proposal
• Statement of Minimum Qualifications (required) —

  Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

  Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

• Firm Qualifications (required) —

  Attach information regarding background and qualifications, including the following:

  • A brief description of the proposer.
  • A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary.  Descriptions should be limited to one (1) page for each project.
  • If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.
• References (required) —

  Provide TBD references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)