CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES FOR THE NW 1ST STREET COMPLETE STREETS IMPROVEMENT PROJECT (LAP)

The City of Dania Beach is soliciting Proposals from interested persons, firms or both for the provision of Construction Engineering, and Inspection (CEI) services. Through a Request for Qualifications process described in this document, persons and firms interested in assisting the City in the provision of such services must prepare and submit a qualifications package in accordance with the procedure and schedule in this RFQ. The City will review submittals only from those persons and firms that submit a Request for Qualifications package which includes all the information required to be included as described in the RFQ.

Project Details

• Reference ID: 26-016
• Department: Public Services
• Department Head: Fernando Rodriguez (Director)

Important Dates

• Questions Due: 2026-07-06T16:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Firm Experience & Past Performance (40 pts) —
  • Demonstrated experience with FDOT‑funded and FEMA‑funded CEI projects
  • Quality of past work on similar r CEI assignments
  • Ability to meet schedules and budgets on prior federally funded projects
  • Performance evaluations from previous public agencies
• Key Personnel Qualifications (30 pts) —
  • Professional licenses (PE, CEI Certified Staff, CTQP qualifications, etc.)
  • Experience of proposed Project Administrator, Senior Inspectors, and Support Staff
  • Availability and ability to maintain team continuity
• Technical Approach & Understanding of Project (20 pts) —
  • Firm’s understanding of FEMA/FDOT compliance, documentation, and reporting requirements
  • Approach to quality control, materials testing, oversight, documentation, and safety
  • Proposed project controls (daily reporting, schedule verification, change order review)
• Project Management & Staffing Plan (10 pts) —
  • Current workload
  • Ability to begin work within required timeframes
• Project-Specific Approach & Methodology (35 pts) —
  • Detailed plan for CEI oversight, schedule compliance, materials acceptance, and documentation
  • FEMA-compliant cost tracking and reimbursement documentation processes
  • FDOT‑compliant CEI procedures (CPAM, CTQP requirements, Daily Work Reports, etc.)
  • Plan for minimizing risk and ensuring federal audit readiness
• Team Performance During Presentation (25 pts) —
  • Clarity, responsiveness, and technical competence
  • Ability of proposed staff to explain roles and solve project-specific problems
  • Demonstrated understanding of local site conditions and constraints
• Quality Management & Compliance Controls (20 pts) —
  • QA/QC systems, internal review practices, and oversight structure
  • Experience with federal procurement compliance (2 CFR 200), FEMA Public Assistance documentation, and FDOT reporting standards
• Innovation, Technology, and Efficiency (10 pts) —
  • Use of digital inspection tools, automated reporting, GIS, drone inspections, etc.
  • Strategies to accelerate project delivery or reduce risk

Submission Requirements

• PROPOSAL SUBMISSION
• Please upload your proposal response here. (required)
• REFERENCES —

  Provide a list of at least five commercial or government references that the successful Bidder has supplied service/commodities meeting the requirements of the City of Dania Beach specifications, within the last five (5) years

• Reference 1 (required) —

  Name of Entity for which services were performed:
  Brief Description of Scope of Services: 
  Amount of Contract Award:
  Status of Contract:
  Contact Name:
  Telephone Number:

• Reference 2 (required) —

  Name of Entity for which services were performed:
  Brief Description of Scope of Services: 
  Amount of Contract Award:
  Status of Contract:
  Contact Name:
  Telephone Number:

• Reference 3 (required) —

  Name of Entity for which services were performed:
  Brief Description of Scope of Services: 
  Amount of Contract Award:
  Status of Contract:
  Contact Name:
  Telephone Number:

• Reference 4 (required) —

  Name of Entity for which services were performed:
  Brief Description of Scope of Services: 
  Amount of Contract Award:
  Status of Contract:
  Contact Name:
  Telephone Number:

• Reference 5 (required) —

  Name of Entity for which services were performed:
  Brief Description of Scope of Services: 
  Amount of Contract Award:
  Status of Contract:
  Contact Name:
  Telephone Number:

• PROPOSER QUALIFICATION QUESTIONAIRE
• Firm Name:
• Business Address: (required)
• Contact information of authorized representative (required) —

  Include name, title, email address and phone number

• Entity Type (required)
• Date of organization or incorporation of business:
• State in which business is organized or incorporated:
• Please list the name and title of Principal Officers and the date they were elected:
• If Proposer is other than an individual, corporation or partnership, describe the organization and give the names and addresses of principals:
• How many years has your organization been in business? (required)
• If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute:
• Please list any former names under which your business has operated:
• The length of time (continuous) in business in Florida: (required)
• If an out-of-state Corporation or entity, must be currently authorized to do business in Florida by the Office of the Florida Secretary of State. (required)
• State the name and title of the individual who will have responsibility relating to the services: (required)
• State the name and address of attorney or law firm, if any, for the business of the Proposer: (required) —

  If none, indicate such in the space below.

• Have you personally reviewed the requirements for the proposed services? (required)
• Did you attend the Pre-Proposal Conference if any such conference was held?
• Have you ever failed to complete any work awarded to you? If so, state when, where and why: (required)
• State the names, addresses and the type of business of all firms that are partially or wholly owned by Proposer:
• Attach a financial statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets b) Net Fixed Assets c) Other Assets d) Current Liabilities e) Other (required) —

  Note that financials are exempt in Florida statutes from public record disclosure and will remain confidential.

  *Letters asserting financial stability are not acceptable documentation to fulfill this requirement.

• State the name of the firm preparing the financial statement and its date: (required)
• Is this financial statement for the identical organization named on page one? (required)
• If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).
• The Proposer acknowledges and understands that the information contained in response to this Questionaire shall be relied upon by the City in awarding a contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's qualifications to perform under the contract shall cause the City to reject the proposal, and if after the award, to cancel and terminate the award, contract or both. (required)
• REQUIRED FORMS
• Anti-Human Trafficking Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn Statement Under Section §287.133(3)(a), Florida Statutes on Public Entity Crimes (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Certification to Accuracy of Propsal (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Drug Free Workplace Certification (required) —

  Whenever two (2) or more bids/Bids, which are equal with respect to price, quality, and service, are received by the CITY OF DANIA BEACH for the procurement of commodities or contractual services, a bid/Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1).
  4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction.
  5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section 287.087, Florida Statutes.

  By confirming I certify that said Company has implemented a drug-free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in letters (A) through (F) above.

• What is the purpose of the solicitation? (required)
• Has department previously conducted a competitive solicitation for the good or service? (required)
• If yes, please provide detail (include vendor’s name, competitive solicitation number and title). (required)
• Will this solicitation impact another department (e.g. IT for connectivity or equipment)? (required)
• If yes, please provide detail. (required)
• Date contract or services needed by? (required)
• Project manager contact information. (required)
• Name and contact information of project consultant, if applicable.
• Names of selection/evaluation committee members. (required) —

  No  less than 3 members, no more than 8

• Estimated project cost. (required)
• Amount budgeted for project or service. (required)
• What is the general ledger account number for funding? (required) —

  Enter the G/L account number that funds have been allocated to.

• Is this a grant funded project? (required)
• Please enter the name of the granting agency: (required) —

  Example: FDOT

• What is the grant agreement number? (required)
• What is the amount of the grant? (required)
• Will there be a pre-bid or pre-proposal meeting? (required)
• Will the meeting be mandatory or not? (required)
• If yes, what is the location of the meeting? (required) —

  If virtual enter link, if on-site enter address

• Will the solicitation require a term contract? (required)
• Enter initial contract term and renewal options. (required)