Active SLED Opportunity · FLORIDA · CITY OF PORT ST. LUCIE
AI Summary
Invitation for Bids for construction of a 50,000 sq. ft. Public Works Administration Building in Port St. Lucie, FL. Includes full site development, structural, MEP, emergency operations center, roof garden, and related systems. Requires bid bond, performance bonds, and comprehensive insurance. Proposals due April 28, 2026.
Pursuant to the Port St. Lucie City Code of Ordinance 35.07, this electronic Invitation for Bids (IFB) is being issued to establish a contract with a qualified proposer who will provide Construction of Public Works Administration Building to the City of Port St. Lucie (hereinafter, “City”) as further described in this IFB.
The Project Timeline has been updated with the following changes:
Question Response Deadline: April 23, 2026, 5:00pm
Response Submission Deadline: May 8, 2026, 3:00pm
Please use the See What Changed link to view all the changes made by this addendum.
Pursuant to the City of Port St. Lucie Code of Ordinances, Section 35.07, this electronic Invitation for Bid (“IFB”) is being issued to establish a Contract with one or more qualified Contractors who will provide Construction of Public Works Administration Building to the City of Port St. Lucie (hereinafter, “City”) as further described in this IFB. Bids are being solicited only from responsible bidders known to be skilled and regularly engaged in work of similar character and magnitude to that covered herein.
A descriptive overview of the City can be found at https://www.cityofpsl.com/discover-us/about-psl . Please visit the City’s website to familiarize yourself with how our city is structured and operates. Please contact the Issuing Officer with any questions.
Each responding Contractor must supply a Bid Bond in a sum of not less than 5% of the bid total made payable to the City. As a Mandatory Requirement, the Bid Bond must be scanned and uploaded as part of the Vendor Submission along with all other required documents, thus showing evidence that a Bid Bond was obtained. Responding Contractors must send the Original Bid Bond to the City within ten (10) business days after the IFB Due Date as reflected above in the Schedule of Events. The responding Contractor's proposal will be considered non-Responsive if the Bid Bond is not received within the specified time frame. Responding Contractors must submit a Bid Bond made payable to the City in a sealed envelope to:
Nate Rubel
121 S.W. Port St. Lucie Blvd.
Port St. Lucie, FL 34984
Attn: Procurement Management Division
Bonds must be issued by a Surety authorized to do business in the State of Florida, in order to guarantee that the Contractor will enter into a contract to deliver products and/or related services outlined in this solicitation, strictly within the terms and conditions stated in the Contract.
2.1.1 PROJECT DESCRIPTION
The Work consists of the complete construction of the Public Works Administration Building – Phase 1, including all site development, utilities, structural systems, architectural construction, mechanical, electrical, plumbing, fire protection, low voltage systems, Emergency Responder Radio Coverage Enhancement System (ERRCS/BDA), landscape, irrigation, roof garden, and all associated appurtenances required to deliver a fully operational municipal facility.
The Administration Building consists of approximately 50,000 gross square feet distributed across three (3) stories, and includes:
The building is classified as a Risk Category IV structure in accordance with FBC 2023 and ASCE 7.
The Project is designated as a Threshold Building pursuant to FBC 2023 Section 110.8.
The Ground Floor Emergency Operations Center (EOC) and Traffic Control spaces collectively constitute the Emergency Operations Center portion of the building and shall comply with ICC 500 shelter requirements.
The Contractor shall furnish all labor, materials, equipment, supervision, coordination, delegated engineering, testing, inspections, commissioning, and incidentals required for complete construction.
2.1.2 SITE DEVELOPMENT
The Work includes:
2.1.3 STRUCTURAL SYSTEMS
Provide:
All structural systems shall comply with Risk Category IV wind load requirements.
Structural framing supporting the roof garden shall comply with Assembly live loads per FBC Table 1607.1 (minimum 100 psf unless otherwise required). The Windows and Storefronts shall meet wind loads and Impact Level “E” missile criteria per ASTM E1996.
2.1.4 ICC 500 – EOC PORTION
The Ground Floor EOC and Traffic Control spaces shall comply with ICC 500 and FBC 2023.
The shelter envelope shall resist required hurricane and tornado wind loads and Impact Level “E” missile criteria per ASTM E1996. Penetrations shall not compromise required structural performance.
2.1.5 EXTERIOR ENVELOPE
Includes:
Provide engineered sub-framing, anchorage, and wind load calculations for Risk Category IV compliance. System shall be sealed by a Florida-licensed professional engineer.
2.1.6 ARCHITECTURAL TOWERS
Provide three open-top tower structures with sloped roof assemblies and exposed heavy timber members. Connections and anchorage shall comply with Risk Category IV wind loads.
2.1.7 ENTRY TRELLIS – DELEGATED DESIGN
Provide engineered structural framing, anchorage, and sealed calculations demonstrating compliance with Risk Category IV wind loads.
2.1.8 VINE SUSPENSION SYSTEM – NORTH STAIR (DELEGATED)
Provide engineered cable support system including anchorage, tension calculations, wind load calculations, and corrosion-resistant materials suitable for exterior Florida exposure.
2.1.9 SECOND FLOOR DATA CENTER
Provide complete Data Center including:
Data Center systems serving critical operations shall be connected to emergency power where required.
Clean agent fire suppression system shall be delegated design.
2.1.10 EMERGENCY SLEEPING ACCOMMODATIONS
Provide fifty (50) commercial-grade Murphy beds with structural backing and anchorage. Installation shall not compromise rated assemblies, accessibility, or egress paths.
Murphy beds remain accessory to the primary occupancy and are not intended to establish residential classification.
2.1.11 COMMERCIAL KITCHEN
Provide complete commercial kitchen including:
Hood suppression system shall be delegated design.
Kitchen shall comply with health department and fire code requirements.
2.1.12 EMERGENCY RESPONDER RADIO COVERAGE ENHANCEMENT SYSTEM (ERRCS/BDA)
Provide complete ERRCS system including:
System shall be delegated design and comply with FBC 2023 and applicable NFPA standards.
2.1.13 ROOF GARDEN – GROUP A-3 ASSEMBLY (ADD ALTERNATE NO. 2)
The roof garden is classified as Group A-3 Assembly occupancy in accordance with FBC-B Section 303.
The Contractor shall provide all work necessary to comply with FBC 2023 requirements for Group A-3 occupancy, including:
Provide:
2.1.14 ADD ALTERNATE NO. 1 – SOLAR CANOPY SYSTEM
If accepted, provide complete solar canopy system including structural supports, foundations, panels, inverters, monitoring, and electrical interconnection.
System shall be delegated design and engineered for Risk Category IV wind loads.
2.1.15 ADD ALTERNATE NO. 2 – GREEN PLANTER / PAVER ROOF SYSTEM
If accepted, provide complete green roof and paver system including waterproofing coordination, drainage layer, root barrier, growing medium, irrigation, and structural verification for imposed loads.
System shall maintain roofing warranty compatibility.
2.1.16 DELEGATED DESIGN REQUIREMENTS
Delegated design elements include:
All delegated design elements shall:
2.1.17 COORDINATION
The Contractor shall coordinate all structural, architectural, MEP, delegated design, and specialty systems to maintain:
Failure to coordinate shall not constitute grounds for additional compensation.
All the items described in this section are service levels and/or terms and conditions that the City expects to be satisfied by the selected Contractor. Each Contractor must indicate its willingness and ability to satisfy these requirements in their response.
Unless otherwise specified, references to brand name or trade name/mark products are intended to be descriptive, but not restrictive, and are used to indicate the quality and characteristics of products that may be offered. Other products may be considered for award if such products are clearly identified and are determined by the City to meet its needs in all respects. Each Contractor's response must indicate the brand name and model, or series number of the product offered and include such specifications, catalog pages, or other data that will provide an adequate basis for determining the quality and functional capabilities of the product offered.
First, the proposals will be reviewed by the Issuing Officer to determine the proposal’s compliance with the following requirements:
1. Response was submitted by the deadline.
2. Response is complete and contains all required documents.
3.1.1 Familiarity with Laws and Regulations
It is the responsibility of responding Contractors to be familiar with all Federal, State, and local laws, ordinances, rules, and regulations, that may affect the work. Ignorance on the part of the Awarded Contractor will in no way relieve it from Contract responsibility.
3.1.2 Restrictions on Communicating with Staff / Cone of Silence
From the issue date of this IFB until the time of City Council's approval of the award or the City Manager's approval when proposal amount is below the required formal solicitation threshold (or the IFB is officially canceled), Contractors are not allowed to communicate for any reason with any City staff or elected officials except through the Issuing Officer named herein, during the Bidders'/Offerors’ conference (if any), as defined in this IFB, or as provided by existing work agreement(s). This is commonly known as a Cone of Silence during the procurement process as identified in the City Code of Ordinances, Section 35.13. Prohibited communication includes all contact or interaction, including but not limited to, telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. The City reserves the right to reject the response of any Contractor violating this provision. Further information on this topic can be found on the Cone of Silence and IFB Communication Document.
3.1.3 Submitting Questions
All questions concerning this IFB must be submitted in writing on the OpenGov Platform during the Question and Answer open period. Please select the Question and Answer tab in the IFB project and click the "Ask Question" option. Once the question has been entered, select the "Submit Question" button. Enter a subject in the Subject field and then type the question in the Question field below. Once finished, select "Submit." No questions other than written will be accepted. No response other than written will be binding upon the City. All Contractors must submit questions by the deadline identified in the Schedule of Events for submitting questions. Contractors are cautioned that the City may or may not elect to entertain late questions or questions submitted by any other method than as directed by this section.
3.1.4 Attending Bidders' / Offerors' Conference
The Bidders'/Offerors’ Conference or any other information session (if indicated in the Schedule of Events) will be held at the locations referred to in “Schedule of Events,” of this IFB. Unless indicated otherwise, attendance is not mandatory, although Contractors are strongly encouraged to attend. However, in the event the conference has been identified as mandatory, then a representative of the Contractor must attend the conference in its entirety to be considered eligible for Contract award. The Contractor is strongly encouraged to allow ample travel time to ensure arrival in the conference meeting room prior to the beginning of any mandatory conference. The City reserves the right to consider any representative arriving late to be “not in attendance.” Therefore, all Contractors are strongly encouraged to arrive early to allow for unexpected travel contingencies.
3.1.5 The City's Right to Request Additional Information- Contractor's Responsibility
Prior to Contract award, the City must be assured that the selected Contractor has all the resources to successfully perform under the Contract. This includes, but is not limited to, adequate number of personnel with required skills, availability of appropriate equipment in sufficient quantity to meet the on-going needs of the City, financial resources sufficient to complete performance under the Contract, and experience in similar endeavors. If, during the evaluation process, the City is unable to assure itself of the Contractor’s ability to perform, if awarded, the City has the option of requesting from the Contractor any information deemed necessary to determine the Contractor’s responsibility. If such information is required, the Contractor will be notified and will be permitted approximately ten (10) business days to submit the information requested.
3.1.6 Failing to Comply with Submission Instructions
Responses received after the identified due date and time or submitted by any other means than those expressly permitted by the IFB will not be considered. Contractor's response must be complete in all respects, as required in each section of this IFB.
3.1.7 Rejection of Proposals; The City's Right to Waive Immaterial Deviation
The City reserves the right to reject any or all responses, to waive any irregularity or informality in a Contractor’s response, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. The City reserves the right to waive mandatory requirements, provided that, all the otherwise Responsive proposals failed to meet the mandatory requirements and/or doing so does not otherwise materially affect the procurement of requested commodities and/or services. It is also within the right of the City to reject responses that do not contain all elements and information requested in this IFB. A Contractor’s response will be rejected if the response contains any defect or irregularity and such defect or irregularity constitutes a Material Deviation from the IFB requirements, which determination will be made by the City in its sole discretion and on a case-by-case basis.
NOTE: The City reserves the right to reject the Bid of any Contractor who has previously failed in the performance of an award, to deliver contracts of a similar nature on time, or who is not in a position to perform properly under this award. This includes the firm, employees, and financial or legal interests. The City will not enter into a contract or conduct business with any firm or any personnel that is listed on the Federal, State, or other local government agencies' Excluded Parties List, Suspended List, or Debarment List. Please see section 287.133, Florida Statutes, for further information regarding business transactions with companies that have been convicted of public entity crimes.
3.1.8 The City's Right to Amend and/or Cancel the IFB
The City reserves the right to amend this IFB. All revisions must be made in writing prior to the IFB closing date and time. If a responding entity discovers any ambiguity, conflict, discrepancy, omission, or other error in the IFB, it shall immediately notify the City of such error in writing and request modification or clarification of the document. Any modification made to this IFB will be issued as an addendum. If a responding entity fails to notify the City prior to the date and time fixed for submission of an error or ambiguity in the IFB known to it, or an error or ambiguity that reasonably should have been known to it, it shall not be entitled to additional time by reason of the error/ambiguity or its late resolution. By submitting a response, the Contractor shall be deemed to have accepted all terms and agreed to all requirements of the IFB (including any revisions/additions made in writing prior to the close of the IFB, whether or not such revision occurred prior to the time the Contractor submitted its response), unless expressly stated otherwise in the Contractor’s response. THEREFORE, EACH CONTRACTOR IS INDIVIDUALLY RESPONSIBLE FOR REVIEWING THE REVISED IFB AND MAKING ANY NECESSARY OR APPROPRIATE CHANGES AND/OR ADDITIONS TO THE CONTRACTOR’S RESPONSE PRIOR TO THE CLOSE OF THE IFB. All Notice(s) to Proceed with Negotiations and/or Notice of Intent to Award (NOIAs) will be posted as referenced in Section 9.8 - “Public Award Announcement,” of this document. Finally, the City reserves the right to amend or cancel this IFB at any time.
3.1.9 Assigning of the Contract & Use of Subcontractors
Except as may be expressly agreed to in writing by the City, Contractor shall not assign, sell, transfer, or otherwise dispose of the awarded Contract or any portion thereof, or of the work provided for therein, or of its right, title, or interest therein, to any person, firm, or corporation without the prior written consent of the City.
Each Contractor shall list all subcontractors and the work provided by the suppliers in the area provided on the Bid Reply Sheet. The successful Contractor(s) shall provide a listing of all subcontractors, suppliers, and other persons and organizations (including those who are to furnish the principal items of material and equipment), other than those identified in the Bid Reply, to the City within ten (10) days after the bid opening. Such a list shall be accompanied by an experience statement for each such subcontractor, supplier, person, or organization, if requested by the City. The City, if after due investigation, has reasonable objection to any proposed subcontractor, supplier, other person or organization, the City may, before the Notice of Intent Award is given, request apparent successful Contractor to submit an acceptable substitute without an increase in Bid price.
If the apparent successful Contractor(s) declines to make any such substitution, the City may award the Contract to the next acceptable Contractor(s) that proposes to use acceptable subcontractors, suppliers, and other persons and organizations. Declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any Contractor(s). Any subcontractor, supplier, other person, or organization listed and to whom the City does not make written objection prior to the giving of the Notice of Intent to Award, shall be deemed acceptable to City, subject to revocation of such acceptance after the effective date of the Contract.
No subcontract which Contractor enters into with respect to performance of obligations or work assigned under the Contract shall in any way relieve Contractor of any responsibility, obligation, or liability under the Contract, and for the acts and omissions of all subcontractors, agents, and employees. All restrictions, obligations, and responsibilities of the Contractor under the Contract shall also apply to the subcontractors. Any contract with a subcontractor must also preserve the rights of the City. The City shall have the right to request the removal of a subcontractor from performing work under the Contract at any time, with or without cause.
3.1.10 Bidder's Examination and Investigations
Bidders shall carefully and thoroughly examine all parts of the IFB Documents including all attachments. Bidders shall make an inspection of the site of the proposed work as well as its adjacent area, and determine for themselves all conditions under which they will be obligated to work. No plea of ignorance of conditions that may exist or that may hereafter exist, or of difficulties that may be encountered in the execution of the work under the Contract, as a result of the Bidder's failure to make prudent examinations and investigations, will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of the IFB and Contract Documents, nor will the same be accepted as a basis for a claim for extra compensation, damages, or for an extension of the time of completion.
3.1.11 Labor and Material
The Bidder shall make its own investigation as to the availability of labor needed and wage rates which will have to be paid in the prosecution of the Contract. No claim for extra cost or damages shall be made or allowed because of shortages of the required labor or any change in the wage rates which the Contractor is required to pay.
The Bidder shall make its own investigation and determination of the probable availability of the required materials in the amounts and at the times necessary to complete the work within the time allowed for completion.
3.1.12 Utilities
The Contractor shall make arrangements for and shall pay for all connections, extensions, and services for electricity, gas, water, sewer, and other utilities necessary for the prosecution of the work.
3.1.13 Tests and Sampling
When specified that materials are to be tested, they shall be tested at the expense of the Contractor, unless otherwise indicated in the specifications. The Contractor shall provide the necessary facilities for taking samples, shall furnish samples and deliver them to the testing laboratories as the City may direct. Samples shall be prepared for testing by the Contractor. Unless otherwise specifically provided, materials and products shall be sampled and tested in accordance with the requirements of the American Society for Testing Materials. The cost to the Contractor in connection with tests and sampling shall be included in the prices bid for the various items scheduled on the Proposal, and no extra allowance will be made.
3.1.14 Contractor's Employees and Organization
The Contractor shall employ competent workers, experienced enough to perform their work in a neat and proper manner. Superintendents, foremen, or other supervisory employees shall be competent and authorized to receive and carry out instructions at all times during the progress of the work. Whenever the City shall inform the Contractor in writing that any person engaged in the work is, in its opinion, disobedient, disorderly, disrespectful, incompetent or intemperate or that a superintendent, foreman or other supervisory personnel refuses, or neglects to comply with the order of the City, they shall be promptly discharged and shall not thereafter be re-employed on the work. The superintendents and number of workers shall be sufficient, in the opinion of the City, to ensure completion of the work within the time limited.
The Contractor shall establish and maintain a temporary office on the site of the work or provide other facilities at some convenient point thereto, during the continuance of the work. Copies of the plans and specifications shall at all times be kept on file by the Contractor at readily accessible points near the work. The temporary office shall be incidental to the contract.
3.1.15 Proposal of Additional Services
If a Contractor indicates an offer of services in addition to those required by and described in this IFB, these additional services may be added to the original Contract at the sole discretion of the City.
3.1.16 Protest Process
Contractors should familiarize themselves with the procedures set forth in City Code of Ordinances, Section 35.15. By submitting a response to this IFB, the Contractor certifies that it is on notice of Section 35.15, understands the procedures set forth therein, and acknowledges it is bound by the protest process therein.
3.1.17 Costs for Preparing Responses
Each Contractor’s response should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the response and participating in the procurement process (including the protest process) is the sole responsibility of the Contractor. The City will not provide reimbursement for such costs.
3.1.18 Public Access to Procurement Records
Solicitation opportunities will be publicly advertised as required by City ordinances and state and federal laws. Any material that is submitted in response to this IFB, including anything considered by the Contractor to be confidential or a trade secret, will become a public document pursuant to Chapter 119, Florida Statutes. Any claim of confidentiality is waived upon submission, effective after the City’s opening of the proposals pursuant to section 119.07, Florida Statutes. Therefore, the Contractor is hereby cautioned NOT to submit any documents that the Contractor does not want to be made public. The City is allowed to assess a reasonable charge to defray the cost of reproducing documents. A City employee must be present during the time of onsite inspection of documents. PLEASE NOTE: Even though information (financial or other information) submitted by a Contractor may be marked as "confidential," "proprietary," etc., the City will make its own determination regarding what information may or may not be withheld from disclosure. Contractors should review Chapter 119, Florida Statutes for all updates before requesting exceptions from Chapter 119.
3.1.19 Bid Review
The City reserves the right to negotiate bids after receipt and prior to award of the Contract.
The following documents make up this IFB. Please see Section 3 – "Instructions to Contractors," for submission procedures and Section 12 - "Vendor Submission Requirements and Attestations," for access to all required forms and uploads. Any difficulty locating or accessing the following documents should be immediately reported to the Issuing Officer.
1. Attachment A - Project Drawings
2. Attachment B - Project Specifications
3. Attachment C - Sample Contract
4. Mandatory Documents
All mandatory documents and required uploads are listed in Section 12 – Vendor Submission Requirements and Attestations. These include, as applicable:
Electronic confirmation for the following forms:
**Any documents indicated in Section 6.3 - "Mandatory Requirements," of this IFB must be uploaded into the project as a part of the response by the Contractor. Failure to supply the completed document(s) will deem the Contractor as Non-Responsive.
The prices shall cover costs of any nature, incident to and growing out of the work, in explanation, but not in limitation thereof the prices stated in the proposal by the Bidder, shall include the cost of everything necessary for the performance and completion of the Contract in the manner and time prescribed, including the furnishing of all materials, tools, equipment, testing, transportation, labor, supervision, all costs on account of loss by damage or destruction of the work and unforeseen difficulties encountered, for settlement of damages, for replacement of defective work and materials, and for all else necessary therefore and incidental thereto.
All items of work in the Contract will be measured and paid at the units and prices shown on the Cost Table. The miscellaneous items not shown on the Cost Table such as clean-up, etc. will be considered as included as part of the Contract and done at no extra cost to the City.
By submitting a response, the Contractor agrees that it has read, understood, and will abide by the following instructions/rules:
The submitted pricing must include all costs of performing pursuant to the resulting Contract; and
All quantities and/or estimates are for information or tabulation purposes only; and
No warranty or guarantee is expressed or implied on the volume of products and/or services that the City may require through the negotiated Contract period; and
Bids containing a minimum order/ship quantity or dollar value, unless otherwise called for in the IFB, will be treated as non-Responsive and may not be considered for award; and
The Contractor is required to provide net prices. In the event there is discrepancy between a Contractor’s unit price and extended price, the unit price shall govern; and
In the event there is a discrepancy between (1) the Contractor’s pricing as quoted in Cost Table, and (2) the Contractor’s pricing as quoted by the Contractor in one or more single line entries directly into the Sourcing Event screen, the former shall govern; and
The prices quoted and listed in the response shall be firm throughout the term of the resulting Contract, unless otherwise noted in the IFB or Contract; and
Unless otherwise specified in any terms and conditions attached to the IFB, all product deliveries will be F.O.B. destination and all shipping charges must be included in the quoted pricing structure; and
Unless expressly permitted by the IFB, responses containing provisions for late or interest charges cannot be awarded a Contract. Contractors must “strikethrough” any such provisions in printed forms and initial such revisions prior to submitting a response to the City; and
Contractor responses requiring prepayment and/or progress payment requirements may be determined non-Responsive, unless otherwise permitted by the IFB; and
Unless permitted by the IFB, responses requiring payment from the City in less than thirty (30) days will be considered non-Responsive.
Proposer agrees to indemnify, defend, and hold harmless, the City, its officers, agents, and employees from, and against any and all claims, actions, liabilities, losses, and expenses including, but not limited to, attorney's fees for personal, economic, or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of Proposer, agents, laborers, subcontractors or other personnel entity acting under Proposer control in connection with the Proposer's performance of services under the Contract. To that extent, Proposer shall pay any and all such claims and losses and shall pay any and all such costs and judgements which may issue from any lawsuits arising from such claims and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all costs and attorney's fees expended by the City in defense of such claims and losses, including appeals. That the aforesaid hold-harmless agreement by Proposer shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of Proposer or any agent laborers, subcontractors, or employee of Proposer regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. Proposer shall be held responsible for any violation of laws, rules, regulations, or ordinances affecting in any way the conduct of all persons engaged in or the materials or methods used by Proposer on the work. This indemnification shall survive the termination of the Contract.
The Proposer shall agree to procure and maintain Workers' Compensation Insurance & Employers' Liability in accordance with Section 440, Florida Statutes. Employers’ Liability must include limits of at least $100,000.00 each accident, $100,000.00 each disease/ employee, and $500,000.00 each disease/maximum. A Waiver of Subrogation endorsement must be provided. Coverage shall apply on a primary basis. Should scope of work performed by Proposer qualify its employee(s) for benefits under Federal Workers’ Compensation Statute (for example, U.S. Longshore & Harbor Workers Act or Merchant Marine Act), proof of appropriate Federal Act coverage must be provided.
Submittal Instructions to Electronic Bidding System
Listed below are key action items related to this IFB. The Schedule of Events Section identifies the dates and time for these key action items. This portion of the IFB provides high-level instructions regarding the process for reviewing the IFB, preparing a response to the IFB, and submitting a response to the IFB.
3.2.1 IFB Released
The release of the IFB is through the posting of this project in OpenGov, the City's Electronic Bidding System. Each Contractor interested in competing to win a Contract award must complete and submit a response to this IFB in OpenGov. Therefore, each Contractor MUST carefully review the submittal instructions.
3.2.2 IFB Review
The IFB 20260188 consists of the following: this document, entitled “Construction of Public Works Administration Building,” and any and all information included in the IFB, as posted to OpenGov, including any and all documents provided by the City as attachments to the IFB or links contained within the IFB or its attached documents.
Please carefully review all information, including all documents available as attachments or available through links. Any difficulty accessing or opening provided links or documents should be reported immediately to the Issuing Officer.
3.2.3 Preparing a Response
When preparing a response, the Contractor must consider the following instructions:
3.2.4 Reviewing, Revising, or Withdrawing a Submitted Response
The following criteria will be used to select the bid that will provide the best value to the City:
The element of price is but one of the criteria elements. When considering a proposal, the City will:
Value Added: The amount or dollar value of a service that the Bidder may be able to provide the City:
Any prior conviction for bribery, theft, forgery, embezzlement, falsification, or destruction of records, antitrust violations, honest services fraud or other offenses indicating a lack of business integrity or honesty; or any prior violation of the City’s ethical standards may be considered when determining best value and may result in a Contractor not being awarded the project.
Each Contractor must complete all the requested information in the Contractor’s General Information Worksheet in the Vendor Submission Requirements and Attestations Section.
The City’s intent is to structure the cost format in order to facilitate comparison among all Contractors and foster competition to obtain the best market pricing. Consequently, the City requires that each Contractor's cost be structured as directed in the IFB. Additional and/or alternative cost structures will not be considered. Each Contractor is cautioned that failure to comply with the instructions listed below, submission of an incomplete offer, or submission of an offer in a different format than the one requested, may result in the rejection of the Contractor's response.
Enter all information directly into the Cost Table. Enter numbers on each cost sheet in “number” (two-place decimal), not “currency” or other format, unless otherwise stated. That is, omit dollar signs, commas, and any other non-essential symbols (e.g., $7.90 should be entered as 7.90). Prices must be in US Dollars. Enter “n/a” to indicate not available or “0” if there is no charge. Cells left blank will be interpreted as “no offer.”
Complete the Cost Table, save and submit in the response section.
Proposal Certification
By responding to this solicitation, the Contractor understands and agrees to the following:
That this electronically submitted proposal constitutes an offer, which, when accepted in writing by the City, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the Contractor and the City; and
That the Contractor guarantees and certifies that all items included in the Contractor's response meet or exceed any and all of the solicitation’s identified specifications and requirements, except as expressly stated otherwise in the Contractor's response; and
That the response submitted by the Contractor shall be valid and held open for a period of one hundred and twenty (120) days from the final solicitation closing date and that the Contractor’s offer may be held open for a lengthier period subject to the Contractor’s consent; and
That the Contractor's response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. Contractor understands and agrees that collusive bidding is a violation of City ordinance and state and federal laws and can result in fines, prison sentences, and civil damage awards.
If the Contractor’s response passes the Administrative/Preliminary Review, the Contractor’s responses to Section 6 - “IFB Bid Factors,” will be evaluated. Responses to mandatory requirements will be evaluated on a pass/fail basis. If a response fails to meet a mandatory requirement, the City will determine if the deviation is Material. A Material Deviation will be cause for rejection of the response. An Immaterial Deviation will be processed as if no deviation had occurred.
As noted in the preceding section, this IFB contains mandatory requirements (e.g. product specifications, service or quality levels, staff requirements, experience or license requirements, etc.) which must be met by the Contractor in order to be considered Responsive, and, therefore, eligible for Contract award. These mandatory requirements will be defined in one or more of the following ways:
1. Requirements in this IFB document.
2. Requirements contained in any attachment to the Sourcing Event, including any Mandatory Forms, Electronic Acknowledgements, and Cost Table.
3. Copy of Current Insurance Certificate, Licenses, required Certifications, etc.
A Pass/Fail evaluation will be utilized for all mandatory requirements. Please review the Sourcing Event and its attachments carefully and respond as directed.
Some requirements may require a "Yes" or "No" response. Ordinarily, to be considered Responsive, Responsible, and eligible for award, all requirements identified as mandatory must be marked "Yes" to pass. There may be rare instances in which a response of "NO" is the correct and logical response in order to meet the mandatory requirements (e.g., responding "NO" that the Contractor does not possess any conflicts of interest). Otherwise, any mandatory questions marked "NO" will fail the technical requirements and will result in disqualification of the Contractor's response, except as otherwise provided in Section 9 - "Evaluation and Award," of this IFB. Please note some requirements may require the Contractor to provide product sheets or other technical materials.
It is strongly encouraged that all Contractors review all documents that are electronically attached to this IFB. Reviewing the documentation ensured that Contractors understand the full scope of the City's request.
By responding to this solicitation, the Contractor understands and agrees to the following:
The objective of the IFB is to select one (1) or more qualified Contractors (as defined by Section 1 – “Purpose of Procurement”) to provide the goods and/or services outlined in this IFB to the City. This IFB process will be conducted to gather and evaluate responses from Contractors for potential award. All qualified Contractors are invited to participate by submitting responses, as further defined below. After evaluating all Contractor’s responses received prior to the closing date of this IFB and resolution of any Contract exceptions, the preliminary results of the IFB process will be publicly announced, including the names of all participating Contractors and the evaluation results. Subject to the protest process, final Contract award(s) will be publicly announced thereafter.
NOTE TO CONTRACTORS: The general instructions and provisions of this document have been drafted with the expectation that the City may desire to make one award or multiple awards. For example, this document contains phrases such as “contract(s)” and “award(s)”. Please refer to Section 1 – “Purpose of Procurement” and Section 9 – “Evaluation and Award,” for information concerning the number of Contract awards expected.
The Proposer shall agree to procure and maintain Commercial General Liability insurance, issued under an Occurrence form basis, including Contractual liability, to cover the hold harmless agreement set forth herein, with limits of not less than:
| Each occurrence | $1,000,000 |
| Personal/advertising injury | $1,000,000 |
| Products/completed operations aggregate | $2,000,000 |
| General aggregate | $2,000,000 |
| Fire damage | $100,000 any 1 fire |
| Medical expense | $10,000 any 1 person |
The Schedule of Events set out herein represents the City’s best estimate of the schedule that will be followed. However, delays to the procurement process may occur, which may necessitate adjustments to the proposed schedule. If a component of this schedule, such as the close date, is delayed, the rest of the schedule may be shifted as appropriate. Any changes to the dates up to the closing date of the IFB will be publicly posted prior to the closing date of this IFB. After the close of the IFB, the City reserves the right to adjust the remainder of the proposed dates, including the dates for evaluation, negotiations, award, and the Contract term, on an as-needed basis, with or without notice.
| Release of IFB: | March 26, 2026 |
| Pre-Proposal Meeting (Non-Mandatory): | April 6, 2026, 1:00pm Project Site: |
| Question Submission Deadline: | April 14, 2026, 5:00pm |
| Question Response Deadline: | April 23, 2026, 5:00pm |
| Response Submission Deadline: | May 8, 2026, 3:00pm City Hall Building A |
The City reserves the right to proceed to award without further discussions after receipt of the initial proposals, in which case, evaluation committee reviews, negotiations, and proposal revisions may not be required.
The City currently utilizes the State of Florida Visa Program. The awarded Contractor can take advantage of this program and in consideration, may receive payment within several days instead of NET 30 terms. Any percentage off the quoted bid price for the acceptance of payment by Visa will be taken into the account for consideration of the best value to the City. If no percentage is provided in the cost proposal, the City shall assume a zero (0) percent discount applies.
An Additional Insured endorsement must be attached to the certificate of insurance and must include coverage for on-going and Completed Operations (should be ISO CG2037 & CG2010) under the General Liability policy. Products & Completed Operations coverage to be provided for a minimum of five (5) years from the date of possession by City or completion of contract. Coverage is to be written on an occurrence form basis. Coverage shall apply on a primary and non-contributory basis. A per project aggregate limit endorsement should be attached. Defense costs are to be in addition to the limit of liability. A waiver of subrogation shall be provided in favor of the City. Coverage for the hazards of explosion, collapse and underground property damage (XCU) must also be included when applicable to the work performed. No exclusion for mold, silica or respirable dust or bodily injury/property damage arising out of heat, smoke, fumes, or hostile fire shall apply. Coverage shall extend to independent contractors and fellow employees. Contractual Liability is to be included. Coverage is to include a cross liability or severability of interests provision as provided under the standard ISO form separation of insurers clause.
Except as to Workers' Compensation and Employers' Liability insurance, Certificates of Insurance and policies shall clearly state that coverage required by the Contract has been endorsed to include the City of Port St. Lucie, a municipality of the State of Florida, its officers, agents and employees as Additional Insured for Commercial General Liability and Business Auto Liability policies. The name for the Additional Insured endorsement issued by the insurer shall read: "City of Port St. Lucie, a municipality of the State of Florida, its officers, employees and agents shall be listed as additional insured and shall include Contract #20260188 - Construction of Public Works Administration Building." Copies of the Additional Insured endorsements shall be attached to the Certificate of Insurance. The policies shall be specifically endorsed to provide thirty (30) days written notice to the City prior to any adverse changes, cancellation, or non-renewal of coverage thereunder. Formal written notice shall be sent to City of Port St. Lucie, 121 SW Port St. Lucie Blvd., Port St. Lucie, FL 34984, Attn: Procurement. In the event that the statutory liability of the City is amended during the term of this Contract to exceed the above limits, the Contractor shall be required, upon thirty (30) days written notice by the City, to provide coverage at least equal to the amended statutory limit of liability of the City. Copies of the Additional Insured endorsement shall be attached to the Certificate of Insurance.
The Proposer must pay a cash security deposit or provide an irrevocable letter of credit in the amount of not less than five percent (5%) of the total contract award. The cash security deposit or irrevocable letter of credit shall be returned to the Contractor upon faithful performance and completion of this agreed upon contract. However, should Contractor fail to meet the terms and conditions for which the cash security deposit or irrevocable letter of credit are intended to secure, then the City shall be entitled to demand payment from the lending institution or shall be entitled to retain all, or such portion of the cash security deposit as is required to meet the obligations of the contract.
The City may utilize lowest cost, lowest total cost, and total cost of ownership (TCO) or greatest savings to determine the most competitive pricing. The cost proposal may be scored on an overall basis or at the category/subcategory/line level (as applicable) relative to other responses/bids.
To ensure proper payment the awarded Contractor must comply with the following:
1. The City shall have not less than thirty (30) days to pay for any products and/or services.
2. Invoices must clearly show the description of products and/or services to include the number of each product or line item fulfilled.
3. All invoices must reference the Contract Number as established by the City.
4. Under no circumstance, will interest of any kind be required as payment to the Awarded Contractor.
5. All charges, e.g., set up costs, must be included in the cost proposal. No charges will be allowed unless specified in the IFB and agreed upon by the City.
6. Any discrepancies noted by the City must be corrected by the Awarded Contractor within forty-eight (48) hours.
7. The payment amount due on invoices shall not be altered by the City personnel. Once disputed items are resolved, the Awarded Contractor must submit an amended invoice, or a credit memorandum for the disputed amount.
8. The City will not make partial payments on an invoice where there is a dispute, except as required by law.
9. The City will only make payments on authorized transactions.
10. All invoices must be sent to: The Project Manager.
Nate Rubel, Procurement Assistant Director
O. 772-344-4230
nrubel@cityofpsl.com
The Proposer shall agree to maintain Business Automobile Liability at a limit of liability not less than $1,000,000.00 each accident covering any auto, owned, non-owned and hired automobiles. In the event the Proposer does not own any automobiles, the Business Auto Liability requirement shall be amended allowing the Proposer to agree to maintain only Hired & Non-Owned Auto Liability. This amended requirement may be satisfied by way of endorsement to the Commercial General Liability, or separate Business Auto Coverage form. Certificate holder must be listed as additional insured. A waiver of subrogation shall be provided. Coverage shall apply on a primary and non-contributory basis.
The City reserves the right to: (a) waive minor irregularities, variances, or non-material defects in a response; (b) reject any and all responses, in whole or in part; (c) request clarifications from all Contractors; (d) request resubmissions from all Contractors; (e) award in whole, in part; or by line item; and (f) take any other action as permitted by law. The City reserves the right to provide for similar and/or additional services from other companies if the City so deems necessary. If the City elects to exercise this right, the Contract awarded under this solicitation shall remain in effect as to all terms, agreements, and conditions without penalty or diminution of ongoing services to the City as contained therein. Proposer agrees and understands that any Contract awarded pursuant to this solicitation shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services, or award more than one Contract under this solicitation, at its sole option.
Single Award
Any Contract award resulting from IFB will be made to the Lowest Responsive and Responsible Contractor that meet all required specifications and with whom the City has reached agreement on all Contract items and conditions.
The selected Contractor shall be responsible for obtaining all permits, licenses, certifications, etc., required by federal, state, county, and municipal laws, regulations, codes, and ordinances for the performance of the work required in these specifications and to conform to the requirements of said legislation. Permit fees can be found on the City’s Building Department Website. All permit fees shall be included in the Contract amount and paid by the successful Contractor(s).
By entering into this Contract, the Proposer agrees to a Waiver of Subrogation for each required policy. When required by the insurer, or should a policy condition not permit an Insured to enter into a pre-loss Contract to waive subrogation without an endorsement then the Vendor shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy where a condition to the policy specifically prohibits such an endorsement, or voids coverage should Proposer enter into such a Contract on a pre-loss basis.
The City reserves the right to: (a) waive minor irregularities, variances, or non-material defects in a response; (b) reject any and all responses, in whole or in part; (c) request clarifications from all Contractors; (d) request resubmissions from all Contractors; (e) award in whole, in part; or by line item; and (f) take any other action as permitted by law. The City reserves the right to provide for similar and/or additional services from other companies if the City so deems necessary. If the City elects to exercise this right, the Contract awarded under this solicitation shall remain in effect as for to all terms, agreements, and conditions without penalty or diminution of ongoing services to the City as contained therein. Proposer agrees and understands that any Contract awarded pursuant to this solicitation shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services, or award more than one Contract under this solicitation, at its sole option.
Single Preferred but Split Award
The primary intent of this IFB is to identify a single source (Responsive and Responsible Contractor with the best value as evaluated in Section - "Evaluating Bid Factors") to provide all the needed goods and/or services; however, the City reserves the right to make split awards.
Please review the following terms:
- Contractor(s) – companies desiring to do business with the City (Also called “Bidder,” “Proposer,” "Vendor," or “Offeror.”)
- City of Port St. Lucie (“City”) – the governmental entity identified in “Purpose of Procurement,” of this IFB.
- Immaterial Deviation – does not give the Contractor a substantial advantage over other Contractors.
- Material Deviation – gives the Contractor a substantial advantage over other Contractors and thereby restricts or prevents competition.
- Procurement Management Division (“PMD”) – the City department that is responsible for the review and possible sourcing of all publicly sourced solicitations.
- Responsible – means the Contractor, whether a company or an individual, has appropriate legal authority to do business in the City, a satisfactory record of integrity, appropriate financial, organizational, and operational capacity and controls, and acceptable performance on previous governmental and/or private contracts, if any.
- Responsive – means the Contractor whether a company or an individual, has submitted a timely offer which materially conforms to the requirements and specifications of the solicitation.
- Sourcing Platform/Electronic Bidding System – OpenGov.
Any special terms or words which are not identified in this IFB may be identified separately in one or more attachments to the IFB.
Please access and review all the attachments provided by the City within the Project. If supplemental materials are requested by the City to be submitted by the Contractor as part of the technical proposal, the Contractor should upload these additional materials as directed by the City.
All deductible amounts shall be paid for and be the responsibility of the Proposer for any and all claims under this Contract. Where an SIR or deductible exceeds $5,000, the City reserves the right, but is not obligated, to review and request a copy of the bidder’s most recent annual report or audited financial statement.
The City reserves the right to: (a) waive minor irregularities, variances, or non-material defects in a response; (b) reject any and all responses, in whole or in part; (c) request clarifications from all Contractors; (d) request resubmissions from all Contractors; (e) award in whole, in part; or by line item; and (f) take any other action as permitted by law. The City reserves the right to provide for similar and/or additional services from other companies if the City so deems necessary. If the City elects to exercise this right, the Contract awarded under this solicitation shall remain in effect as for to all terms, agreements, and conditions without penalty or diminution of ongoing services to the City as contained therein. Proposer agrees and understands that any Contract awarded pursuant to this solicitation shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services, or award more than one Contract under this solicitation, at its sole option.
Primary/Secondary Award
The primary intent of this IFB is to identify a single source (Responsible and Responsive Contractor with the best value as evaluated in Section - "Evaluating Bid Factors") to provide all of the needed goods and/or services; however, the City reserves the right to make an additional Contract award to the next best ranked Contractor as a secondary (back-up) source of supply.
The term of the Contract(s) is for seven hundred thirty (730) calendar days from the execution date.
In the event that the Contract(s), if any, resulting from the award of this IFB shall terminate or be likely to terminate prior to the making of an award for a new Contract for the identified products and/or services, the City may, with the written consent of the awarded Contractor(s), extend the Contract(s) for such period of time as may be necessary to permit the City’s continued supply of the identified products and/or services. The Contract(s) may be amended in writing from time to time by mutual consent of the parties. Unless this IFB states otherwise, the resulting award of the Contract(s) does not guarantee volume or a commitment of funds.
1.6.1 Hours of Service
The standard hours of work allowed in the City’s rights-of-way are from 7:00 a.m. to sundown Monday through Friday. Any work performed by the Contractor outside of the aforementioned time limit requires special authorization by the City and requires that the Contractor obtain a noise permit from the Port St. Lucie Police Department (PSLPD). All equipment operated at night shall comply with the noise levels established by the City of Port St. Lucie noise ordinance. Any additional costs associated with work outside of the hours of work allowed shall be borne by the Contractor. This shall include, but is not limited to, costs of inspection, testing, police assistance, and construction administration.
All night, Saturday, Sunday, and/or Holiday work must be authorized by the City and requires that the Contractor obtain a noise permit from the PSLPD. All night work within the City’s rights-of-way requires a minimum forty-eight (48) hour prior notice to the City. This clause shall not pertain to crews organized to perform maintenance work on equipment or to operate and maintain special equipment such as dewatering pumps, which may be required to work twenty-four (24) hours per day.
It shall be the responsibility of the Contractor to ensure that all independent contractors and/or subcontractors comply with the same insurance requirements as listed herein, including Products & Completed Operations coverage for a minimum of five (5) years from the date of possession by City or completion of contract. It shall be the responsibility of the Contractor to obtain Certificates of Insurance from all contractors and subcontractors listing the City as an Additional Insured, without the language “when required by written contract”. If the Contractor, independent contractor and/or subcontractor maintain higher limits than the minimums listed above, the City requires and shall be entitled to coverage for the higher limits maintained by Contractor/ independent contractor/subcontractor.
The Proposer may satisfy the minimum limits required above for either Commercial General Liability, Business Auto Liability, and Employers’ Liability coverage under Umbrella or Excess Liability. The Umbrella or Excess Liability shall have an Aggregate limit not less than the highest "Each Occurrence" limit for either Commercial General Liability, Business Auto Liability, or Employers’ Liability. When required by the insurer, or when Umbrella or Excess Liability is written on Non-Follow Form, the City shall be endorsed as an "Additional Insured."
The City by and through its Risk Management Department reserves the right, but is not obligated, to review, modify, reject or accept any required policies of insurance, including limits, coverages or endorsements, herein from time to time throughout the term of this Contract. All insurance carriers must have an AM Best rating of at least A:VII or better.
A failure on the part of the Proposer to execute the contract and/or punctually deliver the required insurance certificates and other documentation may be cause for annulment of the award.
The City reserves the right to: (a) waive minor irregularities, variances, or non-material defects in a response; (b) reject any and all responses, in whole or in part; (c) request clarifications from all Contractors; (d) request resubmissions from all Contractors; (e) award in whole, in part; or by line item; and (f) take any other action as permitted by law. The City reserves the right to provide for similar and/or additional services from other companies if the City so deems necessary. If the City elects to exercise this right, the Contract awarded under this solicitation shall remain in effect as for to all terms, agreements, and conditions without penalty or diminution of ongoing services to the City as contained therein. Proposer agrees and understands that any Contract awarded pursuant to this solicitation shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services, or award more than one Contract under this solicitation, at its sole option.
Single or Multiple Award
Any Contract award(s) resulting from the IFB will be made to the Responsive and Responsible Contractor(s) that exhibit the best value as evaluated in Section 6 - "Evaluating Bid Factors," that meet all required specifications, and with whom the City has reached agreement on all Contract terms and conditions. The City reserves the right to select one or more Contractors for award and to award all items to one or more Contractors, individual line items to one or more Contractors, or subcategories of product/services to one or more Contractors, when to do so is in the best interests of the City.
Proposer shall purchase and maintain Builder's Risk insurance in an amount equal to 100% of the completed value of the project including any amendments thereto (without coinsurance). Proposer’s policy shall be written on an “ALL Risk” Builders Risk form that shall cover physical loss or damage to the Work, temporary buildings, construction forms and scaffolding, materials, and equipment in transit or in storage/at temporary locations, and should extend coverage to foundations, excavations, and other underground property. Coverage shall insure against at least the following perils or causes of loss: fire; lightning; windstorm/and hail; theft (including theft of materials, whether or not attached to any structure); vandalism and malicious mischief; flood; earthquake; collapse; and such other perils or causes of loss as may be specifically required. The policy shall include coverage for pollutant cleanup, debris removal, demolition and increased cost of construction, water damage, backup of sewers and drains, testing and startup of building systems (including hot testing), and mold & fungus remediation. The Builders Risk coverage shall include a waiver of subrogation rights endorsement in favor of the City.
The “ALL RISK” Builder’s Risk Insurance must also cover: soft costs, including additional advertising/promotional; additional license and permit fees; additional legal/accounting fees; insurance premiums, including builder’s risk; and architects’ and engineers’ fees that may be necessary to provide plans and specifications and supervision of work for the repair and/or replacement of property damage caused by a covered peril.
This policy must include insurance for the City of Port St. Lucie, Proposer, Subcontractors, Architect/Engineer, and Consultants for their interest in covered property. The City’s policy will not provide coverage related to this project.
Proposer has the right to purchase coverage or self-insure any exposures not required by these specifications, but shall be held liable for all losses, deductibles, and self-insurance for coverages not required.
Proposer is responsible for all deductibles. including those for windstorms.
Except where otherwise provided by federal or state law, other funding source restrictions, or as otherwise set forth in the purchasing policy, the City shall give preference to local businesses in the following manner:
1. In purchasing of, or letting of contracts for procurement of, personal property, materials, contractual services, and construction of improvements to real property or existing structures for which a request
for proposals is developed with evaluation criteria, a local preference of the total score may be assigned as follows:
Local Businesses which meet all the criteria for a Local Business as set forth in this section (City Code of Ordinances, Section 35.14), shall be given a preference in the amount of five percent (5%) of the total score of the Local Business.
The City Procurement Management Division shall have the sole discretion to determine if a Contractor meets the definition of a "Local Business."
2. Limitations
The provisions of this section shall apply only to procurements which are above the formal bid threshold as set forth in the City Code and the City of Port St. Lucie Procurement Manual.
The provisions of this section shall not apply where prohibited by Federal or Florida law or where prohibited under the conditions of any grant.
The provisions of this ordinance shall not apply to any purchase exempted from the provisions of the City of Port St. Lucie Procurement Manual.
The provisions of this ordinance shall not apply to contracts made under the Consultants Competitive Negotiation Act (CCNA), Section 287.55, Florida Statutes.
The provisions of this section shall not apply to any procurement where the local nature of a business has been addressed through the scoring criteria.
* Please review City Code of Ordinances, Section 35.14, for the full governing ordinance.
Proposer shall procure and agree to maintain Crime Insurance in limits not less $1,000,000 per loss for employee theft, theft of monies and securities, forgery or alteration, and funds transfer fraud. The City of Port St. Lucie must be listed as an additional insured. A waiver of subrogation shall be provided in favor of the City. Coverage shall apply on a primary and non-contributory basis.
Employee Theft-Per Loss Coverage: $1,000,000
Forgery or Alteration: $1,000,000
Money & Securities-Inside: $ 100,000
Robbery, Safe Burglary of other Property-Inside: $ 100,000
Computer Fraud: $1,000,000
Funds Transfer Fraud: $1,000,000
Money Orders & Counterfeit Paper Currency: $1,000,000
The City reserves the right to conduct site visits, request product/work samples, or to invite Contractors to present their product(s) and or service solutions to the evaluation team. Unless prohibited by federal, state, county, or local laws and/or ordinances, all Contractor requested presentations shall be performed in an in-person meeting. An oral presentation or product demonstration is not a negotiation and Contractors are not permitted to revise their responses as part of the presentation and/or demonstration. Samples of items, when required, must be furnished free of expense and, if not destroyed, will upon request, be returned at the Contractor’s expense. Request for the return of samples must be made within thirty (30) days following opening of bids. Each individual sample must be labeled with Contractor’s name, bid number, and item number. Failure of Contractor to either deliver required samples or to clearly identify samples as indicated may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Management Division.
Proposer shall agree to maintain Cyber Liability in limits not less $1,000,000 Per Occurrence for direct loss, legal liability, and consequential loss resulting from cyber security breaches. Coverage to include coverage for Privacy & Security Liability, Security Breach Response / Customer Breach Notice Expense, Cyber Extortion and Electronic Media Liability. The City of Port St. Lucie must be listed as an additional insured. A waiver of subrogation shall be provided in favor of the City. Coverage shall apply on a primary and non-contributory basis.
The preliminary results of the evaluation will be announced through the public posting of a Notice of Intent to Award (“NOIA”) on the Electronic Bidding System. The NOIA is not notice of an actual Contract award; instead, the NOIA is notice of the City’s expected Contract award(s) pending resolution of the protest process period, pursuant to City Code of Ordinances, Section 35.15, and final approval by the City Council at a publicly noticed meeting. The NOIA (if any) will identify the apparent successful Contractor(s) and unsuccessful Contractor(s). NO CONTRACTOR SHOULD ASSUME PERSONAL NOTICE OF THE NOIA WILL BE PROVIDED BY THE CITY. INSTEAD, ALL CONTRACTORS SHOULD FREQUENTLY CHECK THE ELECTRONIC BIDDING SYSTEM FOR NOTICE OF THE NOIA.
Proposer shall maintain and prior to commencement of this Contract, provide the City with evidence to cover Dram Shop Liability for the serving and selling of intoxicating beverages with limits of $1,000,000 per occurrence. City shall be listed as an Additional insured. Waiver of Subrogation is NOT required for this Contract.
Proposer shall agree to maintain Garage Keepers’ Liability Insurance at a limit of liability not less than $2,000,000 per location. The City of Port St. Lucie must be listed as an additional insured. A waiver of subrogation shall be provided in favor of the City. Coverage shall apply on a primary and non-contributory basis.
Proposer shall agree to maintain Garage Liability Insurance at a limit of liability not less than $1,000,000 per location. The City of Port St. Lucie must be listed as an additional insured. A waiver of subrogation shall be provided in favor of the City. Coverage shall apply on a primary and non-contributory basis.
Proposer shall procure and agree to maintain in full force during the term of this Contract, Pollution Liability Insurance in limits not less than $1,000,000 per occurrence and $2,000,000 aggregate, for any operations relating to the handling, storage, and transportation of hazardous materials and/or waste. The City of Port St. Lucie shall be listed as an additional insured. A waiver of subrogation shall be provided in favor of the City. Coverage shall apply on a primary and non-contributory basis.
Contractor shall procure and agree to maintain in full force during the term of this Contract, Contractors Pollution Liability Insurance in limits not less than $1,000,000 per occurrence and $2,000,000 aggregate, for any operations relating to the construction, handling, storage, and transportation of hazardous materials and/or waste. Contractors Pollution should be in force for no less than the entire term of the project and two years extended Completed Operations. The City of Port St. Lucie shall be listed as an additional insured. A waiver of subrogation shall be provided in favor of the City. Coverage shall apply on a primary and non-contributory basis.
Proposer shall agree to maintain Professional Liability, or equivalent Errors & Omissions Liability, at a limit of liability not less than $2,000,000 Per Occurrence. When a self-insured retention (SIR) or deductible exceeds $10,000, the City reserves the right, but is not obligated, to review and request a copy of Proposer’s most recent annual report or audited financial statement. For policies written on a “Claims-Made” basis, Proposer warrants that the retroactive date equals or precedes the effective date of this Contract. In the event the policy is canceled, non-renewed, switched to an Occurrence Form, retroactive date advanced, or any other event triggering the right to purchase a Supplemental Extended Reporting Period (SERP) during the life of this Contract, Proposer shall agree to purchase a SERP with a minimum reporting period not less than four (4) years. If policy contains an exclusion for dishonest or criminal acts, defense coverage for the same shall be provided.
Depending on terms of agreement, this language can vary. The City could be responsible for the property, or the contractor, lessee, or vendor could be responsible.
Within ten (10) business days of award, the awarded Proposer must procure the required insurance and provide the City with an executed Certificate of Insurance. Certificates must reference the contract number and the City as the Additional Insured party, as identified herein. The Proposer’s submitted pricing must include the cost of the required insurance. No contract performance shall occur unless and until the required insurance certificates and endorsements are provided.
It is understood and agreed that the following information is to be used by the City to determine the qualifications of prospective Contractor to perform the work required. The Contractor waives any claim against the City that might arise with respect to any decision concerning the qualifications of the Contractor.
The undersigned attests to the truth and accuracy of all statements made on this questionnaire. Also, the undersigned hereby authorizes any public official, Engineer, Surety, bank, material or equipment manufacturer, or distributor, or any person, firm or corporation to furnish the City any pertinent information requested by the City deemed necessary to verify the information on this questionnaire.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Bidder shall provide a detailed Construction Schedule showing all major items of work.
To ensure fair consideration is given for all Proposers, it must be clearly understood that upon release of the proposal and during the proposal process, firms and their employees of related companies as well as paid or unpaid personnel acting on their behalf shall not contact or participate in any type of contact with City employees, department heads or elected officials, up to and including the Mayor and City Council. The “Cone of Silence” is in effect for this solicitation from the date the solicitation is advertised on the OpenGov Portal, until the time an award decision has been approved by City Council and fully executed by all parties. Information about the Cone of Silence can be found under the City Code of Ordinances, Section 35.13. Contact with anyone other than the Issuing Officer may result in the vendor being disqualified. All contact must be coordinated through the Issuing Officer, for the procurement of these services.
The City of Port St Lucie (“City), through its Procurement Management Division (“Procurement Management Division”) is committed to a procurement process that fosters fair and open competition, is conducted under the highest ethical standards and enjoys the complete confidence of the public. To achieve these purposes, Procurement Management Division requires each vendor who seeks to do business with the City to subscribe to this Contractor’s Code of Ethics.
♦ A Contractor’s bid or proposal will be competitive, consistent and appropriate to the bid documents.
♦ A Contractor will not discuss or consult with other Vendors intending to bid on the same Contract or similar City Contract for the purpose of limiting competition. A Vendor will not make any attempt to induce any individual or entity to submit or not submit a bid or proposal.
♦ Contractor will not disclose the terms of its bids or proposal, directly or indirectly, to any other competing Vendor prior to the bid or proposal closing date.
♦ Contractor will completely perform any Contract awarded to it at the contracted price pursuant to the terms set forth in the Contract.
♦ Contractor will submit timely, accurate and appropriate invoices for goods and/or services actually performed under the Contract.
♦ Contractor will not offer or give any gift, item or service of value, directly or indirectly, to a City employee, City official, employee family member or other vendor contracted by the City.
♦ Contractor will not cause, influence or attempt to cause or influence, any City employee or City Official, which might tend to impair his/her objectivity or independence of judgment; or to use, or attempt to use, his/her official position to secure any unwarranted privileges or advantages for that Vendor or for any other person.
♦ Contractor will disclose to the City any direct or indirect personal interests a City employee or City official holds as it relates to a Vendor contracted by the City.
♦ Contractor must comply with all applicable laws, codes or regulations of the countries, states and localities in which they operate. This includes, but is not limited to, laws and regulations relating to environmental, occupational health and safety, and labor practices. In addition, Contractor must require their suppliers (including temporary labor agencies) to do the same. Contractor must conform their practices to any published standards for their industry. Compliance with laws, regulations and practices include, but are not limited to, the following:
o Obtaining and maintaining all required environmental permits. Further, Contractor will endeavor to minimize natural resource consumption through conservation, recycling and substitution methods.
o Providing workers with a safe working environment, which includes identifying and evaluating workplace risks and establishing processes for which employee can report health and safety incidents, as well as providing adequate safety training.
o Providing workers with an environment free of discrimination, harassment and abuse, which includes establishing a written antidiscrimination and anti-bullying/harassment policy, as well as clearly noticed policies pertaining to forced labor, child labor, wage and hours, and freedom of association.
DISCLAIMER: This Code of Ethics is intended as a reference and procedural guide to Contractors. The information it contains should not be interpreted to supersede any law or regulation, nor does it supersede the applicable Contractor Contract. In the case of any discrepancies between it and the law, regulation(s) and/or contractor contract, the law, regulatory provision(s) and/or vendor contract shall prevail.
The undersigned Contractor in accordance with section 287.087, Florida Statutes, hereby certifies that they comply fully with the below requirements.
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 Florida Statutes or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
In accordance with section 787.06(13), Florida Statutes, the representative of the nongovernmental entity bidder (“Entity”), attests under penalty of perjury that the Entity does not use coercion for labor or services as defined in section 787.06.
Sections 287.135 and 215.473, Florida Statutes, prohibit Florida municipalities from contracting with companies, for goods or services over $1,000,000 that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or to engage in any Business operations with Cuba or Syria. Sections 287.135 and 215.4725 also prohibit Florida municipalities from contracting with companies, for goods or services in any amount that are on the list of Scrutinized Companies that Boycott Israel.
The list of "Scrutinized Companies" is created pursuant to Section 215.473, Florida Statutes. A copy of the current list of "Scrutinized Companies" can be found at the following link:
https://www.sbafla.com/media/mqodaonn/2024_12_17_-israel-scrutinized-companies-list-for-web.pdf
As the person authorized to sign on behalf of the Respondent Vendor, I hereby certify that the company identified above in the section entitled "Respondent Vendor Name" is not listed on either the Scrutinized Companies with Activities in Sudan List; or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; is not participating in a boycott of Israel; and does not have any business operations with Cuba or Syria. I understand that pursuant to Sections 287.135 and 215.473, Florida Statutes, the submission of a false certification may subject the Respondent Vendor to civil penalties, attorney's fees, and/or costs.
I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the company referenced above are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) for any contract for goods or services in any amount of monies, it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars ($1,000,000) or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.
The Contractor will comply with all applicable federal and state laws and regulations, to include 2 C.F.R. 200.318 through 200.326 as well as Appendix II to 2 C.F.R. Part 200 entitled “Contract Provisions for Non-Federal Entity Contracts Under Federal Awards".
Please select all applicable from the following:
Example: Construction, Service, Commodities.
Example: Construction (F.S. 255.05) OR Other Bid Base Selection Process.
Example: Mowing Services
Q (Emergency Generator Manufacturer): Florida Detroit-Diesel Allison is the factory authorized distributor of MTU/Rolls-Royce generators in Florida and has a service/parts branch in Fort Pierce. Will the City of Port St. Lucie accept MTU/Rolls-Royce as an approved engine-generator manufacturer?
A: The specified generator manufacturer is Kohler.
Q (Budget): What is the anticipated construction budget for this project?
A: $29,400,000.00 has been budgeted for the project.
Q (MTU/Rolls-Royce Generator): Other than the single specified generator manufacturer Kohler, will the City of Port St. Lucie accept the MTU/Rolls-Royce generator?
A: Kohler is identified in the project documents as the standard specification. The City currently expects to proceed with the specified equipment. Should an alternate be proposed, it would require review to confirm that it satisfies both the project’s requirements and the broader needs of the City.
Q (Similar Project Criteria (Section 12.1.1)): Section 12.1 of the IFB requires the submission of a Contractor’s General Information Worksheet. Within this document, bidders must list five (5) similar projects completed within the last five years. Given the highly specialized nature of this facility—specifically its classification as a Risk Category IV Threshold Building with ICC 500 Storm Shelter requirements—we request clarification on what the City defines as "similar" to ensure our response is considered responsive and responsible. Is there a minimum size (sf) or total cost for the similar projects? Construction methodology? Should priority be given to municipal administration buildings, or are private-sector commercial projects of similar structural magnitude and MEP complexity (e.g., Data Centers) acceptable?
A: The Invitation for Bid (IFB) requests that bidders provide five (5) similar projects completed within the past five (5) years when submitting the Contractor’s General Information Worksheet. The IFB does not prescribe minimum criteria such as size, cost, ownership type, occupancy classification, construction method, or specific building systems for determining similarity. Accordingly, it is the responsibility of each bidder to determine and submit project examples from their portfolio that they believe appropriately demonstrate experience relevant to the scope and complexity of the Work described in the IFB documents. The City will evaluate the submitted projects for relevance and demonstration of capability when determining responsiveness and responsibility, consistent with the requirements outlined in the IFB.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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