SLED Opportunity · MARYLAND · WASHINGTON SUBURBAN SANITARY COMMISSION, MD
AI Summary
WSSC Water seeks information for a centralized Contract Lifecycle Management system to improve contract visibility, reporting, and oversight across departments. The system should support role-based access, reporting, and automated alerts for contract milestones. Responses are due by April 17, 2026.
The objective of this RFI is to collect information to support an informed decision regarding the potential acquisition of a CLM system.
The desired system should:
• Provide a centralized repository for all contracts
• Enable categorization and organization by department and contract attributes
• Support role-based access allowing departments to manage their contract data
• Provide full visibility and oversight to Procurement
• Support reporting, tracking, and audit capabilities
• Provide automated alerts for key milestones (e.g., expirations, renewals)
WSSC Water manages a diverse portfolio of contracts across multiple departments, including professional services, construction, and goods and services. Currently, contract information is decentralized across departments, limiting enterprise-wide visibility, reporting, and compliance oversight. WSSC Water is exploring solutions to implement a centralized Contract Lifecycle Management (CLM) system that enables departmental participation while maintaining Procurement Office governance and oversight.
Q (Teams): Does your organization uses Microsoft Teams? This is a cloud based collaboration platform from Microsoft. Thanks!
A: Yes, our organization uses Microsoft Teams as a cloud-based collaboration platform.
Q (Investment ): The proposed solution would depend on the budget and investment objectives of the Agency. What is your budget for deploying the CLM Solution?
A: At this stage, this is a Request for Information (RFI), and no budget has been established. The purpose is to gather market information and understand available solutions to help inform future requirements and potential investment decisions.
Q (Timeline): What is your goal to deploy this solution? Is this a 2026 deliverable?
A: At this stage, this is a Request for Information (RFI), and no final goals or implementation timelines have been established. The intent is to gather information on available solutions to help inform future planning, including potential timelines and deployment objectives.
Q (User Licensing): To assist in providing a high-level pricing model, what is the estimated total number of users?
A: At this time, the total number of users has not been finalized. Respondents should provide information based on scalable solutions and typical client ranges.
Q (User Licensing): Of the total users, how many internal users will require administrative-level access?
A: Not yet determined. Please provide standard role-based licensing models and assumptions.
Q (User Licensing): How many internal users will require the ability to add, edit, and delete records?
A: Not yet determined. Respondents are encouraged to describe typical user role distributions.
Q (User Licensing): How many internal users will require request-only access?
A: Not yet determined. Please provide general guidance based on similar implementations.
Q (User Licensing): How many internal users will require read-only access?
A: Not yet determined. Vendors may include typical allocations for read-only access.
Q (User Licensing): How many internal users do you project will require access to the system at any given time (concurrent users)?
A: Not yet determined. Please provide assumptions or ranges based on system capacity and standard usage patterns.
Q (Data Integration): Regarding the requirement for integration with OpenGov and ERP systems, can you please expand upon your specific integration preferences for these and any other third-party system(s)?
A: Specific integration requirements have not been finalized. Respondents should describe standard integration capabilities, approaches, and experience integrating with similar financial and procurement systems.
Q (Implementation Scope): Do you require professional services to configure document templates? If so, how many would be required for the vendor to configure during implementation?
A: Workflow requirements are still being evaluated. Respondents should describe standard workflow capabilities and typical implementation scope.
Q (Implementation Scope): Do you require professional services to configure workflow processes? If so, how many would be required for the vendor to configure?
A: Workflow requirements are still being evaluated. Respondents should describe standard workflow capabilities and typical implementation scope.
Q (Procurement & Compliance): If our response is subject to an Open Records Request, will we be notified and given the opportunity to provide a redacted response in accordance with applicable Freedom of Information laws?
A: All RFI responses may be subject to applicable public information laws. The Commission will follow its standard procedures regarding disclosure and any applicable notification processes.
Q (Procurement & Compliance): Is your organization eligible to purchase off the GSA Schedule 70? If yes, would you prefer GSA pricing or retail pricing reflected in the RFI response?
A: This RFI is for informational purposes only. Contracting vehicles and pricing structures will be determined as part of any future solicitation.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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