Active SLED Opportunity · ARIZONA · MESA PUBLIC SCHOOLS
AI Summary
Mesa Public Schools seeks a contractor for treatment and maintenance of cooling towers and closed loop water systems across multiple sites. The contract includes chemical treatment, algae and Legionella control, and system monitoring. This RFP requires extensive qualifications, certifications, and compliance with safety and environmental regulations.
The purpose of this solicitation is to create a contract for the treatment and maintenance of the cooling towers and closed loop systems in the District. The District’s objective is to maintain all systems and ensure optimal operating condition, minimizing downtime caused by scaling, algae growth, or related maintenance activities. The services provided under this contract shall include all necessary labor and chemicals to effectively prevent the development of all forms of algae. The contractor must also be prepared to implement alternative treatment solutions if existing biocides prove ineffective due to resistance or changing conditions.
This is an “all or nothing” proposal and will be awarded to one vendor only.
This proposal covers eighty-five (85) towers at fifty-three (53) sites and four (4) closed loops at an additional four (4) sites and one (1) thermal storage systems throughout the District. This is an “all or nothing” proposal and will be awarded to one vendor only.
| Event | Date | Location |
|---|---|---|
| Public Bid Opening | 2026-05-19T21:00:00.000Z | LINK TO VIRTUAL PUBLIC OPENING: https://teams.microsoft.com/meet/256678478984573?p=r1h5o3ca7POAz8P5QI |
The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.
The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.
The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.
The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.
While cost is a significant factor in considering the placement of the award, it is not the only factor. The award will not be based on price alone.
Please carefully review the Scope of Work and evaluation criteria in the "Abilities" section and upload your response here.
Please provide a menu/price list of options for legionella testing and remediation.
What type of chemicals will you use to treat towers and closed loop systems:
Please upload all SDS sheets for chemicals used in conjunction with this project.
Does your company run micro biological tests on a routine basis?
Contractor is aware that, when bacterial counts are taken for each site following each inspection, any action taken to reduce high-count bacteria and any other reports related to Legionella or any other bacteria must be sent to the District’s HVAC Lead.
Please list the total number of technicians employed by your company.
Will your company be available to provide optional labor services to the District with 24-hour notice if deemed necessary by the District?
If "no" to the question above, please explain your company's position on optional labor services:
Will your company be available to provide chemicals, technical service and labor for the start-up of new tower if necessary?
Please carefully review the Scope of Work and evaluation criteria in the "Experience & Qualifications" section and upload your response here. Be sure to include a list of your technicians including their professional experience.
Do you have a minimum of five (5) years experience in the cooling tower and water treatment industry?
How many years has your company been in business?
Indicate the name(s) of at least one (1) full time representative who holds a degree in chemistry and one (1) full time representative who holds a degree in chemical engineering that will oversee the cooling tower and closed loop water treatment and maintenance contract for the District, and who will be available for consultation through the duration of this contract. Verification will be required upon award of contract. Indicate number of years in the water treatment industry:
Indicate names and years of experience for all technicians that will be assigned to water treatment for the District:
Indicate certified lab your company will use to verify field tests for accuracy:
Does your proposal include all services listed in the scope of work?
If "no" to the question above, please explain any deviations:
Indicate any conditions you found that would prevent your technicians from servicing any of the towers and closed loop systems or which conditions would require extra charges beyond the proposal pricing (if none, please respond with N/A):
Our firm understands that we are not to embed any website URL’s, links to documents, or digital binders, or answer any question which references content located at an outside source within the questionnaire, as they will not be evaluated. We will answer the question in the space provided or as an attached document as directed.
When a document is required to be uploaded, it should be in pdf format and unlocked.
Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Organization Name (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this question.
The Offeror, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).
If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Mesa Unified School District #4 shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)
Enter N/A if this does not apply
Explanatory Note: The purpose of this question is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the question below reflecting the page number and paragraph of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this question. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.
The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.
1. Description of specific information that is the subject of the request.
2. The reason or reasons why the information should be treated as confidential.
Enter N/A if this does not apply
ATTENTION: Architects, Engineers, Consultants, Contractors, Sub- contractors, Craftsmen and Vendors. The following information is extremely important and must be adhered to without exception:
Asbestos Contained Building Materials (ACBM) will not be used on any project within the Mesa Unified School District #4. ACBM is defined as any building material having an asbestos content of 1% or more. Typical examples of materials that may contain asbestos and therefore would be considered ACBM are: vinyl asbestos tile, certain forms of adhesive used to hold vinyl tile, certain forms of adhesive used to hold cove base molding, some thermal insulation, and transite paneling. The above list is not complete but merely represents some of the material more commonly found on job sites that are ACBM. As per EPA guidelines, some roofing material used on the exterior of the buildings may be considered ACBM. Address any questions concerning asbestos to Keith Bonkoski at 480-472-6000.
Solder and paint with any amount of lead is no longer authorized, and will not be used in any District projects.
HOLD HARMLESS: Interface of work under this contract with work containing asbestos shall be executed by the contractor at risk and discretion with full knowledge of the currently accepted standards, hazards, risks and liabilities associated with asbestos work and asbestos containing products. By execution of this contract, the contractor acknowledges the above and agrees to hold harmless the owner, employees and agents and assigns for all asbestos liability which may be associated with respect to the above-mentioned standards, hazards, risks and liabilities.
I have read the above information and will comply.
Confirm that you will comply with the ASBESTOS AND HAZARDOUS MATERIAL STATEMENT
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A
Example: Trade, Company Name, ROC License #, ROC License Classification
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A
Example: Trade, Company Name, ROC License #, ROC License Classification
You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.
Please download the Offer and Acceptance form from attachments and complete, then upload here.
Please complete the following downloadable forms and upload them in their respective questions.
Please upload your complete W-9 here
Please upload your complete COI here
The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.
Please upload your complete PRICING PROPOSAL here. Please make sure that this information is NOT included in the RFP Response Area.
These questions will be utilized to confirm information you provide
Please enter your company's Legal Name and/or dba Name:
Please enter your company's Legal Name and/or dba Name:
Do you need an Electronic Pricing Table for this solicitation?
Would you like to add an area for the vendor to upload a pricing document?
Please check all you will require in Special Terms and Conditions
If you click yes this document will be added to attachments
If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.
If you click yes, additional verbiage will be added to special requirements tab
Please choose which insurance requirements you will need for this project
Yes = Acceptable
No = Unacceptable
Please choose how many days you would like to have the vendor hold pricing for:
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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